Admin Office Jobs » Craigslist Albany NY

craigslist | admin/office jobs in albany

Looking to fill entry level postion

We need a part-time data entry worker who knows computers, and very detail oriented. This job involves 30 hours each week. At least 3 years experience is essential.

Winter Grading Staff (albany )

We are seeking some smart, attentive people to help with our client's grading project.
Project runs December 7th 23rd. Work is full-time, Monday Friday 8:30am 4:30pm.
Requirements:

Receptionist Needed (ALBANY)

· Answer multiple lines, perform keyboard data entry, and greet students and visitors.
· Perform general office duties as needed.

Minimum Qualifications

· 1-2 years Receptionist experience required.
· Strong phone and computer skills required.
· Excellent customer service and interpersonal skills a must.
·

POSITION OVERVIEW:
General duties include answering phones, client reception, and clerical responsibilities.
Must project a professional image of the organization through in-person, electronic,
and telephone interaction. Requires autonomous, energetic individual willing to work
extended hours.

PRIMARY RESPONSIBILITIES:
• Answer telephones in a timely and courteous manner
• Ensure phone calls are redirected accordingly
• Greet guests in a professional, friendly, hospitable manner
• Maintain visitor log
• Assist with mailings and distributions
• Open and close visitor area (locking doors, closing blinds, turning off lights)
• Type memos, correspondence, reports, and other documents
• Perform a variety of clerical duties as assigned

NUMBER OF SUBORDINATES:
None

QUALIFICATIONS AND EXPERIENCE:
• Receptionist /administrative experience a plus
• Knowledge of MS Office (including Word, Excel, Powerpoint) and Outlook
• Excellent communication skills and phone etiquette with a client focus
• Strong interpersonal skills
• Ability to Multi-task and work independently
• Must be reliable, with a professional appearance
• Ability to work overtime as needed (evenings, weekends, and holidays).

SALARY: 35,000

Please send a copy of your resume if interested. Thank you

Data Entry Specialist and Payroll Specialist/Customer Service

Job Description: We are currently looking for a high energy Data Entry Specialist and Payroll Specialist / Customer Service.

DUTIES AND RESPONSIBILITIES

• Inside sales handling incoming calls

• Knowledge of material

• Knowledge of Federal requirements

• Knowledge of product pricing

• Knowledge of product line

• Knowledge of distributors (ability to guide users to distributors)

• Outgoing calls

• Sales follow up, as required and advised

• Coordinating demos

• Coordinating trade shows

• Seeking pricing freight, subcontractors & various required aspects

• Follow up late receivables

• Purchase order control

• Order entry

• Produce packing slips & fax to plant

• Order tracking reviews with plant manager 2X per week

• Provide shipping (tracking) information to customers

• Invoicing as required
• Customer account setup in BV system
• Perform material take-offs and quotations as required.
Produce and maintain customer contact database, and track / follow-up with action plans.
Gain knowledge and keep current on competitor products, and gain knowledge in order to educate contacts of inferior products.
Treat all contacts with respect and patience. Work with integrity and ethics in order to motivate others.
OTHER REQUIREMENTS
Ability to utilize computer and relative software; keep current as required.

DETAILS
Salary: $17-$18/Hr

Bookeeping / Part Time (Selkirk / Bethlehem)

I own several buisnesses across the capital region and I need help organizing and filing all the paperwork for all the businesses. My files are at home and I would need someone to come to my home and help me with organization. Days and hours are flexible and I will be offering 10 dollars an hour. You have to be well organized (as I am not) and very good at filing and buisness related paperwork. If interested please e-mail me with any questions

1 month contract job for a Project Coordinator (Albany, NY)

We are seeking a reliable and professional person to perform the following job for 1 month approximately.

This person will lead efforts to prepare for a statewide stakeholders meeting and the release of a white paper in early 2010 regarding re-imaging and rebuilding long term care systems at the local level that are consumer-focused and include a wide range of high quality services. This work will include: interviewing stakeholders at the local and state levels for the writing of the white paper; creating a platform and agenda for the stakeholders meeting; determining venue, audience, and participants, assisting to evaluate lessons learned from our involvement in Albany County, etc.

Skills Required:

Microsoft Word
Oral Communication
Project Coordinator
Microsoft Excel
Microsoft Project
Project Risk Management

Bookkeeper - Part Time (Loudonville)

Part-time bookkeeper/office assistant wanted 20 + hours per week in my home real estate office. Must be proficient in Quickbooks and Excel and have general office experience to be responsible for file maintenance, etc. Flexible hours possible. Please send resume and salary requirements with your reply.

Database Clerk - Part Time (80%) (Albany NY)

Program Profile. The Legal Aid Society of Northeastern New York (LASNNY) provides free civil legal services to low income people in 16 counties in northeastern New York.

Responsibilities. This is a database clerk position in the Albany office of the Legal Aid Society of Northeastern New York. Will be responsible for assisting the Deputy Director and Executive Assistant with respect to gathering data and data entry for grant reporting in a variety of local, state and federal grants (.4 FTE). Will also assist, on a part time basis (.4 FTE), the Director of Development, including data entry in FundEZ, Access and other relevant databases. Will be responsible for generation of form letters and invoices/name tags as well as grant reports from data entered by the clerk. Will provide clerical assistance at fundraising events (usually evenings).

Qualifications. Must have thorough knowledge of Excel or Quattro Pro spreadsheets and Access database. Ability to work in a variety of databases and move from one to the other with ease. Must be smart, reliable, flexible and have great attention to detail. Experience in grant reporting and/or fundraising support is a plus. Experience in entering data is a plus.

Salary Scale: $13,256 to $16,262 (part-time rates), Depending on Experience. Generous benefits also available.

Application Deadline: December 4, 2009

Send cover letter, resume and list of three references to mmaguire@lasnny.org.. No application will be considered without a cover letter. Please do not submit an application through yahoojobs.com or any other on-line service. Applications also accepted by mail to:

Executive Director
Legal Aid Society of Northeastern NY
55 Colvin Avenue
Albany, NY 12206


We are Equal Opportunity/Affirmative Action Employer. Minorities, women, LGBT, the elderly and people with disabilities are strongly encouraged to apply.

Home Care Chart Auditor (Albany)

Interim HealthCare is looking for an experienced person to do chart auditing on health related information.
Assignment will last 2-3 months, 30 -40 hours per week.
Have experience auditing medical charting
Must be deatail oriented.

If you fit the above criteria please email your resume to; levans@interimhealthcr.com
or fax to: L Evans @452-0765
Please no phone calls or drop bys

Part Time Office Help (Schenectady, NY)

Propel Media - www.propelmedia.com is seeking part time office help.

Duties:

Answer phone
Filing
Billing
online research
data entry

Must have excellent computer and communication skills, Familiarity with excel, organizational skills and the ability to work on varied tasks in a fast paced
environment.

Flexible hours, perfect for students or moms who would like to work while their children are in school.

To apply, send an email with answers to these questions:

1. What internet browser do you use?
2. What functions in excel are you able to use? (Sort, sum, etc)
3. What are your favority websites?
4. Do you purchase items online? (we aren't looking to sell you anything but want to ensure you are familiar with filling in online forms)
5. What hours / days are you available?
6. Are you familiar with Microsoft word?
7. Which search engine do you use when you are on the internet?

Do not call the office to apply. Failure to follow instructions will eliminate you from consideration.

We will call all applicants who follow the instructions to set up an interview.

Office Receptionist - Admin Help (Albany)

Company needs office worker to carry on various admin duties. Good pay, benefits. Full time. Contact for more details.

Administrative Assistant (Albany)

Sole proprietor in the promotional products industry is seeking a part-time administrative assistant. This person should be detail oriented and computer literate. Only serious inquiries please.
The position is Monday thru Friday with flexible hours available.
Please send your resume and salary requirements to jay@nextideamarketing.com

Administrative Assistant (Vergennes, VT)

To provide administrative support to a busy, growing business law firm with offices in Vergennes, Vermont and Lexington, Massachusetts. Duties include:

Office Administration
• Answering phones – serve as primary contact
• Managing access to the office – greeting visitors as they come in for appointments and controlling access
• Deleting and managing scanned documents folder
• Coordinating and ordering lunch and supplies; Managing supply inventories
• Going to bank and post office as needed
• Assisting with employment activities – including posting positions online and/or in local media, tracking responses, and contacting candidates for phone and in-person interviews

Support Legal Team
• Sending, receiving and distributing faxes and mail in accordance with office protocols
• Inputting time and expenses in Juris and QuickBooks
• Preparing mailings; Bates-stamping documents when necessary
• Reviewing and editing documents and correspondence (letters, emails, faxes, etc.)

Provide Technical Support
• Providing first level of response to resolve problems that arise with respect to computers (hardware and software), phones, and cell phones
• Serving as primary liaison to technical support vendor and other parties, to ensure that problems are resolved timely
• Tracking resolution of all technical problems
• Training users on how to use phone and computer systems
• Changing daily backup media on servers
• Making updates to firm website

Candidate Qualifications:
Candidates must have precise communication and instruction-following skills; hard work ethic; polished and professional demeanor; willingness to adapt quickly to challenging and stimulating assignments; commitment to highest-quality work; top organizational skills; and a good sense of humor and perspective. Adaptability to technology and Microsoft advanced office software is also key. Applicants must have at least a 4-year college degree.

We offer a base salary of $40K-$50K (depending on qualifications), contribution to health insurance, paid vacation, and a workplace where the day flies by.

Qualified candidates should submit cover letter, résumé, one or more writing samples, and references to:

Email: jobs@shlanskylaw.com

Attn: Recruiting Coordinator
Shlansky & Co., LLP
360 Main Street
Vergennes, VT 05491

Fax: (802) 877-6841 – No phone calls, please

Secretarial Receptionist (Queensbury, NY)

Accounting firm has an immediate, full time multitask position for a friendly, detail oriented individual who has experience with a multi-line telephone system and all office equipment, as well as excellent computer, organizational, problem solving and communication skills. Experience with Microsoft Word and Excel required. Overtime required during tax season (January-April). Please reply in confidence with resume and salary requirements.

Looking to hire A Executive Assistant (Albany)

We're a growing software company which is looking for a dynamic secretary/receptionist. Candidates should be:

- Amiable and clear on calls to customers.
- Intelligent and hard working
- Capable of working with limited day-to-day management

The job would entail:

- Speaking with customers over the phone
- Prospect data organizing
- Maintaining office supplies
- Organizing flight details

Suitable candidates should send an email to Marie Kelly.

Telemarketer (Albany)

For those noticing this keeps getting reposted- There's someone on here that obviously cannot get a job, so they have nothing better to do than to flag legit jobs, and leave the scam positions on here for you. Our company has been around for 5 years and are not going anywhere soon. We employ over 150 people across the country. Our telemarketing division is new, our court research is not. Our telemarketing admin lives in the Albany area, so we are looking for telemarketers in the Albany area.

JBS is currently looking for Telemarketers who have expeirence with phone surveys. There is no selling involved. You will be calling individuals and asking a few questions, entering information into our system as you make the calls. After speaking with them, you thank them and move down the list.

You may work daytime or evening hours (or both!). Part time and full time positions are available.

This particular project is calling individuals and obtaining a survey for new diabetic supplies.

JBS is a family owned and operated company and we promote from within. We are accredited by the Better Business Bureau and employ individuals from across the country.

We offer company check, direct deposit or payroll debit card and pay twice a month.

Please visit www.work4jbs.com to apply, click on "Careers" then on "Telemarketing". Please do not submit a resume as I do not handle the recruiting. I handle the ad placement and maintaince of the website. Any resumes sent to me will be deleted. Our instructions to apply are to visit our website at http://www.work4jbs.com

Those that submit a resume instead of going to our website are only telling us that you don't know how to follow instructions, and therefor disqualifying yourself from being hired.

We also have other telemarketing projects open right now if you'd like to apply. For more information, please visit our website at http://www.work4jbs.com

Thanks!
Abe L
JBS/Jellybean Services
http://www.work4jbs.com

Constant Contact-I Contact email project P/T/FT Temp

Looking for someone with experience doing email campaigns quickly, real facility to set up beautiful templates. clean up email lists and email campaign formats. Must be familiar with constant contact or I contact or similar software. Task will include cleaning up hard bounces, unsubscribes etc. Also work on a software package to clean up large photo files. Tasks are someowhat repetetive and tedious. Attention to detail and accuracy is important. Will also be entering data and emails into software. Also work on appointment software cleanup. Must be accurate. Since you will be sitting by front desk computer (sometimes), you must be nicely dressed -nice casual-and well groomed.
Work can be part time or full time. This is a temporary job. Possible to work on developing new powerpoint slides for a loop. I have the photos and software. I just don't have the time.
Start immediately. Hit the ground running; Confidentiality is KEY!!!! References will be checked. Salary will be fair. Skills required: Really comfortable with software, accuracy with number and wordprocessing. Small friendly office with lots of clients. However, you must stay focussed on the tasks.

Please follow these instructions:
-Indicate your experience in working on email campaign (which software)
-attach a resume in a .docs format or easily readable by open office or works)
-indicate when you can start.

Thank youl/

Personal Clerk

Craigslist Rep, A fast growing company is seeking an individual to help with the personal clerk needs of this growing enterprise.The individual will assist in developing policy documentation, administer compensation and company benefits, and maintain employee and community communication, monitoring & supervisions,Assures that reception area is neat and orderly.Takes and relays telephone messages.Performs a variety of routine typing and clerical duties, as required sending out letters and mailing documents to clients.Running personal errands, supervisions and monitoring.Scheduling program mes, flights and keeping me up to date with them.Acting as an alternative telephone correspondence when I'm away.Making regular contacts and drop-offs on my behalf.Handling and monitoring some of my fina
Daniel Wilfredson: financial activities.Applicants should have minimum 2 years of experience This position is salaried at $ 500 weekly. All qualified applicant should send all their CV and resume to mark_daniel48@yahoo.com

Short term assignment check processor (Albany, NY 12054)

National based client is looking for several people for a short term assignment lasting approximately one week in duration. Assignment begins approximately on December 4th and runs for a duration of about 1 week. Client prefers that applicable candidates are available to work between the hours of 8am-8pm daily. Weekend is not required, but available for those who desire more hours.

Candidates will be working on a large project and removing checks from already opened envelopes and separating the stubs. Positions are mainly seated and light duty in nature.

Qualified candidates must possess:
- a high school diploma
- excellent hand eye coordination
- the ability to sit for long periods of time
- the desire to work long hours to get the job done

Pay rate for the position is $10/hour and overtime is definitely available for those who are interested in it.

All candidates must pass background checks and drug screenings

Position is perfect for those who are interested in a short duration assignment to make some extra money for the holidays. If interested, please reply to this ad with a copy of your resume in MS WORD format or simply email it to: travisearley@spherion.com Thank you and we look forward to hearing from you!

Receptionist (Cohoes, NY)

Receptionist

We are looking for a professional Receptionist for a temporary assignment in the Cohoes area. Scheduled hours for this position would be Monday through Friday from 8am – 5pm.

General duties will include:

• Answering phones
• Providing excellent customer service
• Data entry
• Filing
• Assisting with as needed projects


This client will be re-locating to a new location over the next few weeks. We are looking for a specialized receptionist with 2-3 years of experience.


Please send qualified resumes to Albanyjobs@gmail.com

Admin Assist (albany)

Must be fluent in english
Must have excellent verbal and written communication skills
Ability to efficiently take an assigned task from start to finish
Must be able to work effectively in a team
Familiarity with the ATT systems is a plus
Candidates with a completed college degree preferred
The job responsibilities include the following:
Processing orders in ATT systems
Supporting ATT sales reps and customers
Attending customer meetings
Providing basic sales support to customers

Lighting Project Coordinator II (Albany, NY)

RISE Engineering, a division of Thielsch Engineering, Inc., has been providing energy services in the Northeast for over 30 years. We work closely with major utilities and other program sponsors in our region to offer comprehensive and aggressive efficiency services to their customers. To support our growth, we seek a lighting project coordinator our Albany, NY location to help arrange projects for commercial and industrial customers. This is an office-based position that requires extensive work with project management data systems.

The responsibilities of the project coordinator include:

• Work with electrical subcontractors and in-house resources to assure timely and professional performance;

• Work with suppliers and distributors to procure required materials and arrange for
delivery to customer sites;

• Schedule installations and provide as-needed on-site supervision of work in progress;

• Direct project close-out, billing, and reporting; and,

• Follow up to address warranty and other issues which may arise post-installation.

Qualified candidates will demonstrate:

 1-3 years of lighting project coordination experience. Ideal candidates should have a sound understanding of lighting efficiency products and technology, and a background in electrical contracting;

 Effective organization skills. Candidates should be highly attentive to detail, with the ability to handle multiple tasks and projects;

 Experience and proficiency in conventional word processing, spreadsheet, and database software used in project coordination.

RISE Engineering offers a highly competitive salary and benefits package with an excellent opportunity for growth. We welcome the chance to speak with you in confidence about your potential role in affirming RISE Engineering’s position in New England’s energy services market. Equal Opportunity Employer.

Please send resumes to: hr@thielsch.com

Temporary Admin Coordinator (Albany)

Hiring immediately for Temporary Administrative Coordinator needed for very busy health care company. The candidate must have solid verbal and written communication, strong organization, quick learner, and an upbeat pleasant attitude. Flexibility is key.

Very comfortable work environment to ensure no barriers to getting job done and done correctly. Will be working on several projects at a time, need to update and order office supplies, and provide general administrative support where needed.

Position needed for about 1 month with possibility for extension. $12/hr. Downtown Albany. 8:30am - 5pm.

Please email resume to the address on the ad.

Clerical/computer pt/ft temp (Clifton Park)

Clerical person needed immediately to clean and integrate email lists. Also needed to purge photos from computer while comparing to exisitng clients. Must pay attention to detail and be accurate on the keyboard. Must have accuracy on the keyboard. Possible some work with creating some power point charts. Must work quickly and accurately. Other filing clean up may be assigned and retyping of some forms. Other porjects may come up. This is a temp job until work gets done. May be required to answer the phone and take messages. Must be presentable and neatly dressed for work at the front desk due to the nature of the business. Hours are flexible but need someone immediately. Any experience with Constant Contact, I Contact a huge plus. This is a temp job, but could lead to other projects. FACILITY with software Microsoft word/excel a huge plus. Hours could be 8 to 2, 11-5, 8 to 6....we are flexible for this project. References of previous job supervisorws WILL be checked.

Please FOLLOW these INSTRUCTIONS
-provide resume or detailed work experience in email
-be sure to leave a phone number and best time to call and when you can start
-please provide an email (some people have forwgotten to do this)

Thank you.

Want to get a Snowboard Sponsorship? (albany)

Hello, I'm working with a new Snowboard brand and we're looking for a few skilled Athletes to Sponsor.
If you think you have what it takes to be a Sponsored Snowboarder, email me for your Big Chance.
Thank you.

OFFICE POSITIONS AVAILABLE IN LATHMAM AND COLONIE (EXIT 4 AND 5 OF NORTHWAY)

DUE TO GROWTH WE ARE LOOKING TO FILL 2 OFFICES WITH GREAT PEOPLE!! PERMANENT PT POSITION'S AVAILABLE, WITH THE POTENTIAL TO GO FT WITHIN 30 DAYS. GREAT HOURLY RATE, ADVANCEMENT POTENTIAL, AND FUTURE MANAGER'S NEEDED AS WELL. TELEPHONE WORK WITHOUT THE HASSLE OF SELLING OR SOLITICING. CALL LISA 608-6015 MUST BE ABLE TO START AS SOON AS THIS WEEK IF SELECTED.

Receptionist / Greeter (Crossgates Mall)

Boat N RV Warehouse, the premier Dealer of Recreational Vehicles has an opening for a Receptionist / Greeter. Using customer service skills, the right candidate will Greet Customers, assist the sales and parts departments, Run the cash register and do some office work.
This position will work between our West Coxsackie and our Crossgates mall location, Must be willing to work weekends and evenings.


Essential Skills:

• Excellent interpersonal and communication skills
• Basic computer proficiency
• Parts knowledge
• Internet Experience


For immediate consideration, please reply to e-mail address provided.

Secretarial/ Admin Assistant (Albany)

Law firm seeking full- time (M-F, 9am- 6pm) Secretary/Admin Assistant. Responsibilities are to include: trascription of letters/ memos/ documents; filing; handling all incoming calls; maintaining calendar. Candidate should be detail oriented, organized, innovative and highly motivated, able to work independently and as a team player in a fast-paced professional environment, and have excellent communication skills. Ability to multi-task while meeting deadlines is a must. Knowlegde of Word, Wordperfect, Adobe Standard, and Excel required. Competitive benefit package and salary. This would be a temp to permanent hire. Please send resume with cover letter.

Bilingual Medical Records/Reception (Albany, Troy, Clifton Park)

Our client is growing and in need of bilingual switchboard operators and medical records technicians for locations in Clifton Park and Albany. These are permanent positions for the right candidates!

Candidates must:

- Be fluent in both English and Spanish
- Have outstanding customer service skills
- Prior experience in a medical setting handling phones, scheduling, pulling charts,
Filing, faxing and scanning
- Steady work history and oustanding attendence record
- Reliable transportation and a "can do" attitude
- Must have experience scanning documents and preferably some experience with
EMR’s

Shifts are M-F 8am - 5pm. Starting pay will depend upon experience. There will be overtime available so flexibility in scheduling is a must. Overtime will extend shifts to 7am - 6pm.

Apply today! These positions must be filled ASAP. Fax resume and cover letter to (518)371-8485 or e-mail ghays@corepay.com

Document Control Specialist (Capital District,NY)

Document Control Specialist

We are currently seeking a Document Control Specialist to fill the need of one of our clients in the Capital District for a full-time 12-18 month assignment. The salary would be $16-$18/ hour based on experience.

Responsibilities:
• Organize existing documents
• Implement new tracking procedures of documents
• Data entry

Qualifications/Requirements:
• Associates Degree preferred
• High level of computer literacy and Microsoft Office Suite and typing skills
• Good communication skills
• Ability to prioritize and multi-task
• Friendly and outgoing demeanor



Linium’s commitment to Excellence, Integrity and Expertise is unmatched in the Capital Region. Linium is an equal opportunity employer matching exceptional talent to superior companies throughout the Northeast for over 25 years.

The ability to find the missing piece!



To apply, please send your resume to Marisa Trembler, Resource Manager
Phone: 518-689-3131
Fax: 518-689-4882
Email: Marisa.Trembler@linium.com

We welcome walk-in candidates!
Visit our website to learn more about our current job opportunities!
www.liniumstaffing.com

Document Control (Niskayuna, NY)

Gov't contract requires a Document Control Person for 3-12 months. This is an administrative position. The person hired will need to know MS-Office, have great organizational and speaking skills.

Human Resource (albany )

Director of Human Resource. Must come out of a manufacturing company. Must have experience recruiting, benefits oversee pension plansNew PositionReports to CEO. Director will have to direct human resource reports.Must have college degree

Office assistant (Loudonville)

Friendly, Organized, Reliable, Office Assistant Desired for our Loudonville location! Best Cleaners is a growing garment care business that is looking for an experienced office assistant.
Experience with Microsoft Office and Quickbooks a MUST! Ability to hande multiple tasks and multiple phonelines ESSENTIAL! An ability and desire to learn industry specific software absolutely NECESSARY! Writing skills and a creative streak a PLUS! Friendly, fun, energetic and reliable people will be an appreciated part of our team. Send your resume to Michele and apply for this great, new opportunity today! We are a Drug Free and Smoke Free Workplace.

RECEPTIONIST (ALBANY)

Receptionist

Attentive Personnel is actively seeking a full time temporary to permanent opportunity that is based in Albany, NY . Salary will be $10-$12/hour.

Responsibilities will include:
• Answer inbound calls on a multi-line phone system
• Provide administrative support, including data entry, general correspondence, copier and fax
• Daily maintenance of corporate voicemail
• Arrange meetings and conference calls
• Filing and organization of company materials
• Compose and send letters and/or emails on behalf of management

Qualifications:
• 2-3 years experience in office assistant, receptionist or administrative role
• Proficiency in Microsoft Word, Excel, and Outlook
• Excellent attention to detail, ability to prioritize and strong organizational skills
• Professional, yet friendly and personable demeanor
• Must be confident and able to work in a fast-paced, deadline-driven and small office environment

Candidates may submit resumes to apers@nycap.rr.com or by fax to 518-438-1004. Attentive Personnel is an EOE. We offer competitive salaries as well as benefits such as health, dental & supplemental insurances, incentive bonuses and paid holidays!

Secretary (Albany, New Yrok)

Secretary
Salary Grade 11
$32,522 - $41,581

The Research Foundation for Mental Hygiene, Inc. (RFMH) has an immediate full-time opening for a Secretary at the New York State Office of Alcoholism and Substance Abuse Services (OASAS).

Minimum Qualifications:
Applicants must have completed a High School Secretarial Program or 1 year college curriculum in Secretarial Science or one (1) year experience working as Secretary including the regular use of computers and Microsoft Office and have proficient keyboarding skills.

Candidate should possess strong organizational skills and demonstrate experience with working as a member of a team. Candidate with experience in the chemical dependence field is preferred; particularly those with knowledge of the criminal justice system.

Responsibilities:
The candidate selected will work on a Governor’s Traffic Safety Committee (GTSC) funded project in collaboration with the OASAS Project Team and other project partners within the Department of Motor Vehicles, the Division of Criminal Justice Services, the Office of Court Administration, GTSC, and RFMH. Candidate selected will facilitate communication, coordination, organization and records maintenance, resolve day-to-day operational problems, respond to phone calls, sort mail, organize and coordinate information flow by acting as liaison among key executives, staff, other project partners and the public. Candidate will work in the Training Unit and in collaboration with other members of the OASAS Project Team.

Location: 1450 Western Avenue, Albany, New York

To Apply: Submit an application and resume by November 27, 2009 on our website at http://corporate.rfmh.org then click on Employment Opportunities.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system and do not receive state fringe benefits. Excellent benefits package, AA/EEO Employer.

Project Assistant (Albany, New Yrok)

Project Assistant
Salary Grade 9
$29,109 - $37,253

The Research Foundation for Mental Hygiene, Inc. (RFMH) has an immediate full-time opening for a Project Assistant at the New York State Office of Alcoholism and Substance Abuse Services (OASAS).

Minimum Qualifications:
Applicants must have a High School Diploma and the equivalent of one year experience in records maintenance for databases used to support analysis and measure outcomes and experience with the preparation of presentation materials or exhibits in connection with training operations.

Candidate should possess strong organizational skills and demonstrate experience with working as a member of a team. Candidate with experience in the chemical dependence field is preferred; particularly those with knowledge of the criminal justice system.

Responsibilities:
The candidate selected will work on a Governor’s Traffic Safety Committee (GTSC) funded project in collaboration with the OASAS Project Team and other project partners within the Department of Motor Vehicles, the Division of Criminal Justice Services, the Office of Court Administration, GTSC, and RFMH. Candidate selected will perform complicated clerical processing and records maintenance activities in support of technical, administrative and management operations. Candidate will maintain several databases to track completion of training requirements and also assist with training logistics, registrations and materials preparation. Candidate will work in the Training Unit and in collaboration with other members of the OASAS Project Team.

Location: 1450 Western Avenue, Albany, New York

To Apply: Submit an application and resume by November 27, 2009 on our website at http://corporate.rfmh.org then click on Employment Opportunities.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system and do not receive state fringe benefits. Excellent benefits package, AA/EEO Employer.

Receptionist (Guilderland, NY )

Receptionist

We have been retained by our client in their search for a Receptionist. This is full time temporary to permanent opportunity that is based in Guilderland, NY but will be moving to Albany in December. Salary will be $11-$12/hour.

Responsibilities will include:
• Answer inbound calls on a multi-line phone system
• Provide administrative support, including data entry, general correspondence,
and maintaining company information and other projects as needed.
• Daily maintenance of corporate voicemail
• Arrange meetings and conference calls
• Filing and organization of company materials
• Compose and send letters and/or emails on behalf of management

Qualifications:
• 2-3 years experience in office assistant, receptionist or administrative role
• Minimum of Associate or Bachelor Degree
• Proficiency in Microsoft Word, Excel, and Outlook
• Excellent attention to detail, ability to prioritize and strong organizational skills
• Professional, yet friendly and personable demeanor
• Must be confident and able to work in a fast-paced, deadline-driven and small office environment

Linium’s commitment to Excellence, Integrity and Expertise is unmatched in the Capital Region. Linium is an equal opportunity employer matching exceptional talent to superior companies throughout the Northeast for over 25 years.

The ability to find the missing piece!


To apply, please send your resume to Marisa Trembler, Resource Manager
Phone: 518-689-3131
Fax: 518-689-4882
Email: Marisa.Trembler@linium.com

We welcome walk-in candidates!
Visit our website to learn more about our current job opportunities!
www.liniumstaffing.com

Part-Time Office Administrator (Albany, NY)

Part-Time Office Administrator

We have been retained by our client in their search for Part - Time Office Administrator. This is part time temporary to permanent opportunity that is based in Albany, NY. Salary will be $10-$11/hour. Hours are first-shift will some flexibility--ideally candidates will be available to work 20 hours a week on Mondays/Wednesdays/Fridays. Candidates MUST be available to work Mondays.

Responsibilities will include:
• Data Entry
• Administrative Support to the Operations Manager
• Light phone answering and returning phone calls

Qualifications:
• 1-3 years experience in office assistant, receptionist or administrative role
• Proficiency in Microsoft Word, Excel, and Outlook
• Willing to learn Microsoft GP – a new Microsoft program
• Excellent attention to detail, ability to prioritize and strong organizational skills
• Friendly and personable demeanor
• Must be confident and able to work in a fast-paced, deadline-driven and small office environment

Linium’s commitment to Excellence, Integrity and Expertise is unmatched in the Capital Region. Linium is an equal opportunity employer matching exceptional talent to superior companies throughout the Northeast for over 25 years.

The ability to find the missing piece!


To apply, please send your resume to Marisa Trembler, Resource Manager
Phone: 518-689-3131
Fax: 518-689-4882
Email: Marisa.Trembler@linium.com

We welcome walk-in candidates!
Visit our website to learn more about our current job opportunities!
www.liniumstaffing.com

Administrative Assistant (East Greenbush, NY)

Administrative Assistant needed for a growing accounting, tax, & training practice. Simply Accounting has recently expanded to two new locations and is recruiting a qualified candidate for an administrative assistant position. Candidate must have computer and microsoft word, excel, and outlook experience. Job responsibilities not limited to phone answering, scheduling, typing, filing, and data entry. This is a great position for anyone looking for job growth, company paid training, and opportunity for advancement.

This position is 30 hours a week, M-F, six hour days (Saturdays occassionally) with opportunity for additional hours. Candidate must be flexible to help assist with busy tax season. This position offers a rate of pay of $9/hr to start. Health benefits provided with employer contribution, vacation pay, holiday, sick, and personal paid time off. Candidate must have strong client service skills, organization skills, and a strong math aptitude, number oriented. Professional office and QuickBooks experience a plus! Own transportation is necessary to provide support to multiple locations in the East Greenbush and Troy area.

Please fax or email your resume for consideration.

Fax # 518-512-3633.

Serious applicants only.

Customer Service Representative (Albany)

Family Owned business for over 30 years looking for qualified Customer Service Representatives for our Albany, NY location. Candidate will be responsible for answering phones, customer service, filing, scheduling, and other miscellaneous office tasks. Knowledge in HVAC is a plus.

Benefits Include: Medical, Dental, Vacation & Sick Time, 401K & Profit Sharing

Office Administrator (Albany)

The Office Administrator provides high-level administrative support to the team and performs functions such as answering phones, planning company events, making travel arrangements, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This individual will operate as a shared resource and will assist the human resource department in performing daily functions including: the review of résumés, conducting phone interviews, scheduling onsite interviews and the maintenance of the applicant tracking system. Exceptional customer service skills and a drive to partner with the Blue Slate team in achieving excellence for both internal and external customers are required.

Specific Activities for the Office Administrator

HR Duties would include the following:
•Assists department in carrying out various human resources programs and procedures for all company employees
•Assists with the coordination of recruitment efforts, working with hiring managers to schedule phone and in-person interviews.
•Assists with new employee orientations; administers pre employment screenings; conducts reference checks and background checks.
•Maintains Human Resource records and compiles reports/data as needed.
•Effectively manage the HR applicant tracker by entering new receipts, updating applicant status, adding feedback from interviews, and coordinating applicant progression through the pipeline.
•Interview applicants to obtain information on work history, training, education and jobs skills.
•Contact applicants to inform them of employment possibilities, consideration, and selection.
•Conduct background checks on applicants.
•Perform searches for qualified candidates according to relevant job criteria using computer databases, recruiting events, and employee referrals.
•Briefing candidates on their status, setting expectations, and providing guidance on travel and expense reporting.
•Prepare quarterly HR reports.
•Attend career fairs and work with career center staff to create working relationships.
•Work as liaison for employee, management, and attorneys in handling immigration applications and requirements.
•Performs other duties as required and assigned.

Executive Assistant duties will include:
•Assists in the coordination and documentation of companywide meetings and special events.
•Provide support to management and team members by performing research, assisting in preparing training materials, and making travel arrangements.
•Managing the CEO’s calendar.
•Answering phone calls and direct calls to appropriate parties or take messages.
•Perform general office duties such as greeting visitors, ordering supplies, and sorting and distributing incoming correspondence.
•Oversee the signing and distribution of holiday cards/gift baskets to clients and partners.
•Perform other duties as indicated.

Skills and experience required

•MS Office (Word, Excel).
•Ability to communicate effectively, both verbally and in writing.
•Detail oriented.
•Ability to coordinate meetings and activities with diverse groups and individuals.
•Ability to work in a team based environment.
•Ability to multi-task and prioritize support requests in a fast-paced environment.
•Ability to exercise considerable individual judgment and initiative in conducting necessary operations.
•Strong analytical and problem solving skills.
•Self-motivated.
•Ability to work within tight schedules.
•Strong diplomacy, coordination and communication skills.

Preferred
•Knowledge of USCIS immigration application process and procedures.


Blue Slate Solutions is a unique, collaborative environment that fosters learning and success. Compensation is competitive complete with a comprehensive benefits package. If interested, please send your resume and salary requirements to: jobs@blueslate.net indicating Office Administrator in the subject line.

Construction Administrator/Coordinator (albany )

Professional and well known commercial general contractor seeking a Construction Project Administrator/Project Coordinator. Duties to include but not limited to the following: primary production of project documents, assist project managers and estimators with information management and distribution, pre and post bid document control, general administrative support for invoicing, record keeping, and contract administration. Assist Estimating and Project Management related coordination. Ideal candidate will have experience working as a project administrator for a commercial general contractor and be familiar with construction terminology and paperwork.Requirement:5 years in the construction industry! Organized and strong focus to detail and accuracy of work, ability to communicate openly and effectively both verbally and in writing, experience in providing administrative support to multiple parties simultaneously, exceptional problem solving, critical thinker, desire to continually tackle new challenges! Team oriented and hard working! Ability to maintain accurate records and filing system.

Property Management seeks Personal Assistant /Office Admin Assistant (Albany NY )

Property Management seeks Executive Assistant /Office Manager

Looking for an Executive administrative assistant for a real estate management office located in Albany.
Must be proficient in MS Office + overall computer knowledge
Possess excellent communication skills; be organized; patient and courteous
Have experience with assisting in day to day office operations
Self- Starter , Go – Getter, Decision Maker
Part time-/ full Time possible 15-30 hrs a week-
Flexible hours for the right candidate- with full time potential
Some Bookkeeping. AR/AP, quickbooks,
Good phone manners, professional demeanor and patience.
Willing to train right person, but MUST have some experience.
Salary based on experience, hours flexible.-
No benefits currently, but possible in the future.

Administrative Assistant (Albany,NY)

Administrative Assistant


Looking for your foot in the door with a great company? We are currently looking for a temporary Administrative Assistant for one of our clients. Hourly rate is $10-15/hour, based on experience. This opportunity is located in the Capital Region.

This is a great temporary position within a fast-paced environment with a lot of responsibility.

Responsibilities:
• Be the first line of contact for all callers
• Be management’s right hand
• Coordinate meetings for team members
• Maintain all communications with clients and customers
• Maintain extensive database of confidential client information
• Draft and send out correspondence for all upper level management

Qualifications/Requirements:
• High School Diploma or equivalent required
• 1-2 years experience in an administrative position or receptionist position
• Proficient with Microsoft Word, Excel, Outlook and typing skills
• Good communication skills
• Ability to prioritize and multi-task
• Friendly and outgoing demeanor



Linium’s commitment to Excellence, Integrity and Expertise is unmatched in the Capital Region. Linium is an equal opportunity employer matching exceptional talent to superior companies throughout the Northeast for over 25 years.

The ability to find the missing piece!

To apply, please send your resume to Marisa Trembler, Resource Manager.
Phone: 518-689-3131
Fax: 518-689-4882
Email: marisa.trembler@linium.com

We welcome walk-in candidates!
Visit our website to learn more about our current job opportunities!
www.liniumstaffing.com

Exp'd Executive Assistant w/ Paralegal exp. (Albany)

This is a temporary position that will become permanant for the right candidate. You must be an experienced Executive Assistant with some Paralegal experience/knowledge. This position will begin IMMEDIATELY so you will need to be currently available and able to interview right away. Please send your resume to mbeach@westaff.com for consideration.

Office manager (Downtown Albany)

Early Childcare Center in Downtown Albany is looking for an office manager to file, answer phones and doors, have computer skills, order supplies, be extremely organized and be able to multi task. We are also looking for someone who has some experience working with children and families. This is a part time position 15-25 per week. Please send resumes and cover letter by fax (518) 473 7867 or email.

Experienced Admin- Immediate (Albany)

We are looking for someone who has experience as an Admin/ Executive Assistant/ Secretary. This position is in downtown Albany and is Monday through Friday. It is a Temporary position without an end date at this time.

You must have a good knowledge of Word, Excel, and Outlook. You must also be able to type at least 70wpm. This position may require filing, answering the phone, typing correspondence, etc.

This is NOT AN ENTRY LEVEL POSITION. Experienced candidates only need apply.
The start date for this position is 11/11. Hourly rate offered dependant upon experience.

Apply by sending your resume to mbeach@westaff.com

Administrative Assistant : Leading Nationwide Financial Institution (Latham)

Administrative Assistant : Leading Nationwide Financial Institution – Company Name Confidential

One of the nation’s largest independent residential retail lenders is looking for an administrative assistant to assist a Branch Manager at a recently opened and rapidly growing office in New York’s capital region. This position’s primary responsibility will be to work directly with the Branch Manager to assist and develop his growing business. The position requires a detail oriented, highly organized individual who has the ability to work as a team player in a fast paced environment. He/She will be required to assist the branch manager with day to day tasks including, but not limited to, assisting with the entire loan process from start to finish while maintaining superior communication and providing quality customer service.

To be a good fit for this opportunity the preferred candidate will bring a positive attitude and solid work ethic. The preferred candidate will work directly for the branch manager and will strive to deliver success to the team and will participate directly in growing the business. He/she will also showcase interpersonal skills while interacting with diverse stakeholders ranging from clients, real estate agents, builders and attorneys. He/She will also need to be self-motivated and energetic, have a high bias for action, and be comfortable achieving goals autonomously.

Job Requirements:
• Follow loans through approval process to ensure all phases are completed in a timely manner
• Verifies customer documentation and orders necessary supporting documentation. Orders credit reports and submits to automated underwriting system for approval.
• Performs employment verification
• Works with client and third party vendors to gather necessary documentation for loan approval
• Orders appraisals and resolves related issues
• Creates loan application cover letters, copy customer doc set and mail out to customer within 24 hours of receipt of file. Submit file to Operations.
• Maintains a high level of customer service by being proactive in communication with clients, realtors, loan officers, attorneys, etc.
• Assist with customer and referral source communication during the loan process through closing. Provide loan status to customers and agents each week. Contact customer prior to closing to confirm funds required to close, loan program, monthly payment, closing date/time/location and answer any additional questions.
• Provide marketing support to increase LO production. Includes creating marketing materials, distributing monthly database mailings, updating customer and referral source information in ACT, etc.
• Provides additional support to branch manager as needed

Skills & Qualifications:
• Minimum of one year office administration experience.
• Knowledge of standard loan practices, documents, and real estate terminology a plus
• Excellent communication and organization skills
• Excellent interpersonal skills
• Detail oriented with the ability to multi-task and operate in a high-volume, fast-paced environment
• Computer proficiency in a Microsoft Office environment. Must have comprehensive knowledge of Excel, PowerPoint, Outlook, Word. Knowledge of ACT! a plus.
• Team Player


Effective Date:
• Immediate Hire

Adminstrative Assistant/ Secretary (Ballston Spa)

Administrative Assistant needed at a busy office location located in Ballston Spa, NY.

Our ideal candidate is professional, proactive and detail oriented.

Requirements:
Proficiency in Microsoft Office Suite (Publisher, Word, Excel, etc.) and OS
Ability to answer the telephone and set up meetings in a timely fashion
Operate a fax and copy machine
Must have own transportation

Important daily tasks will include calendar maintenance, responding to emails in a timely manner, setting up meetings in a professional well organized manner, inputting data into excel spreadsheets, keep the office and file areas presentable.

The perfect candidate gets along well with others and works as a team while respecting confidential information.

Hours: 20 Hours Part Time

If you are interested please email your resume to info@mcwsolution.com or fax it to 518.877.8167

Administrative Assistant (Latham NY)

My client is a small professional services firm seeking an office assistant at first, but one that can grow into a more significant role, limited only by your ability and enthusiasm. While the initial duties will be reception, taking calls, data entry, filing, etc, this position will grow into an office manager / executive assistant role. At some point down the road as the firm grows, you'll be hiring someone to take over the more basic tasks that did when you first came on board, as you focus on higher level responsibilities.

Will start out part time (a couple days a week) and quickly grow to full time hours, especially if you're able to learn quickly and grow. This is a temp to perm opportunity.

Send your resume to Chris Wessell at cwessell@recruitingandhr.com

TRAVEL AND TOUR OPERATOR/ADMIN (Albany NY)

Help our clients fulfill their travel wishes!

We're a dynamic, nationally known International Tour Operator and Conference Planning company, in business locally since 1986.

Candidate would support tour group operations and fulfill other administrative tasks while learning about group travel coordination. There is room for growth into a full time tour operator.

Firsthand knowledge of Israel and/or Air Ticketing a major plus!

We're seeking a candidate with STRONG PHONE SKILLS, excellent organizational and computer skills, and a positive attitude!

Leasing Consultant (Clifton Park)

Leasing Consultant needed for luxury apartment community in Clifton Park. Part-time, 30 hours/week plus Saturdays. May go full time in the near future.
Excellent customer service and computer skills required. Will train the right person. Room for advancement. For immediate consideration call 518-383-6700. DFW EOE

Clerical (Albany)

Clerical Assistant needed for busy office. Work includes support for several shift managers as well as significant data entry for production and payroll. Strong computer skills (Excel) and ability to maintain focus required. Position offers solid benefits program and some flexibilty with hours. For consideration, please forward your resume with salary history and expectations.

Warranty Clerk (West Coxsackie, NY)

Boat N RV Warehouse, the premier Dealer of Recreational Vehicles has an opening for a Warranty clerk. Using customer service skills, the right candidate will communicate with the service department, receiving department and customers to obtain authorization from the manufacturer.


Primary Responsibilities include:

• Provide customer assistance at the front desk as well as assistance in the service and parts department.
• Responsible for writing up repairs orders for all warranty work
• Communication with manufacturers.
• Responsible for contacting customers when work is not covered under warranty.
• Coordinate with service writer work to be done on the unit and status of parts to be ordered.
• Monitor all open warranty repair orders.
• Maintain log of all warranty work and monitor payments and credits.
• Process all warranty paperwork

Essential Skills:

• Excellent interpersonal and communication skills
• Basic computer proficiency
• Parts knowledge
• Internet Experience

For immediate consideration, please e-mail resume and salary requirements to e-mail provided.

appointment setters wanted (capital district)

looking for appointment setters

$9-$12 an hour to start must be

fun friendly and like to talk on the phone

we have FT/PT available call 518.608.6050

ask for ext21

office help needed (latham)

no selling or collecting money.

looking for fun friendly people

to set appointments up for our

customers. $9-$12 an hour

pt/ft available call 518.608.6015 ext21

DATA ENTRY etc CLERK (Downtown Albany)

Hi - we are looking for a clerk to do data entry/mail processing/plant watering and other duties as assigned. This is for Fridays 9-5 with additional hours as needed. You must be able to do very accurate work (there will be a short hands on test). Need solid work references. You must be pro-life to work in this office. Thanks so much!

Client Service Representative (Albany)

Client Service Representative
Full time (37.5 hours)
At least one evening shift per week (until 8:00 pm) and one Saturday shift every 4-6 weeks.

Upper Hudson Planned Parenthood
Albany Clinic

Trusted community healthcare agency is looking for a smart and energetic person who is enthusiastic about joining our team. Our client service staff is the first point of contact for our patients. Client Service Representatives will check patients in and out, make appointments, enroll patients in insurance programs and provide excellent service at our busy Health Centers.


Required Qualifications:

• High School Education and specific experience with customer service
• Excellent interpersonal and communication skills necessary, with the ability to function as part of a team
• Must be able to work efficiently and effectively; and to organize and perform detailed work accurately
Experience with Medical Manager, prior employment in the healthcare field, college educated or bilingual status are a plus!

Please submit a resume and cover letter. Attention: Human Resources Manager


Upper Hudson Planned Parenthood offers its employees competitive wages, benefits package, including health and dental insurance, holidays, paid time off, retirement plan, and much more in a friendly environment. One of the fundamental beliefs guiding Planned Parenthood is that the respect and value for all types of diversity in all aspects of our organization are essential to our effectiveness and organizational well-being. We are an equal opportunity employer.

ADMINISTRATIVE ASSISTANT (Colonie, NY)

ADMINISTRATIVE ASSISTANT. TEMP-TO-PERM. Colonie. Great career position. Our client, a very reputable local firm located on Washington Avenue Extension, is seeking a sharp, seasoned administrative assistant with excellent computer skills to handle financial statements, keep records, answer phones, and perform other office tasks as assigned. Must have a thorough knowledge of Excel and Microsoft Word. Experience with other computer software is a plus.

The right candidate must have a stable employment background with NO LESS THAN 3 YEARS of ADMINISTRATIVE work with EACH previous employer.

Hours are 8:30 a.m. to 5:30 p.m. Monday-Friday. The hourly rate starts at $15.00 per hour.

Sheber/Wright Staffing Services. Never a fee to our applicants.

Please e-mail your resume IN MS WORD FORMAT to info@sheberwright.com.

Appointment Setting...Scheduling (Capital District)

Looking for fun, energetic people with a willingness to learn, to come join our appointment setting staff.

$9-$12 hourly DOE

Full training

Great office atmosphere

Part time to full time

Mon-Fri 4:30-8:30
Saturday 9:30-1:30

Please call (518) 608-6015 to set up an appointment for an interview

Adminstrative Assistant/ Secretary (Ballston Spa)

Administrative Assistant needed at a busy office location located in Ballston Lake, NY.

Our ideal candidate is professional, proactive and detail oriented.

Requirements:
Proficiency in Microsoft Office Suite (Publisher, Word, Excel, etc.) and OS
Ability to answer the telephone and set up meetings in a timely fashion
Operate a fax and copy machine
Must have own transportation

Important daily tasks will include calendar maintenance, responding to emails in a timely manner, setting up meetings in a professional well organized manner, inputting data into excel spreadsheets, keep the office and file areas presentable.

The perfect candidate gets along well with others and works as a team while respecting confidential information.

Hours: 20 Hours Part Time

If you are interested please email your resume to info@mcwsolution.com or fax it to 518.877.8167

A/R Person (Albany)

A/R Person needed for small company located in Albany NY. Must have exp. in A/R and computers. please send resume and any info that you have. hours are 8-5 and salary will be based on exp.

Information Associate (Schenectady, NY)

INFORMATION ASSOCIATE
New Choices Recovery Center in downtown Schenectady, New York, provides alcoholism and substance abuse counseling services to individuals in its day treatment and outpatient programs. Our team of Information Associates provides all of the administrative support that is needed to run our programs. This includes reception, patient registration, scheduling, insurance verification, medical records creation and maintenance, and report and correspondence preparation.

We are looking for an individual with experience in medical billing, customer service and medical records. Strong Microsoft EXCEL skills are required, as is the ability to multi-task and function well under pressure. New Choices Recovery Center is an extremely busy environment, and we count on our Information Associates to coordinate our programs, provide support to our Clinicians, and interact effectively with our patients. The work week is Monday - Friday, with one rotating late day (noon to 8:00 pm or 1:00 pm to 9:00 pm) per week.


If you have the experience we are looking for, and if you think you might be interested in joining our team, please fax your resume, references and salary requirements to (518) 346-6435, or email them to: mgoldblatt@newchoicesrecovery.org.

Office Work - Part Time (Colonie)

Fast paced and growing local technology firm, seeks a part time office worker to support the staff.

Responsibilities include:
- records maintenance, administrative procedures, billing, collections.
- Quickbooks Pro experience REQUIRED

PREFERRED QUALIFICATIONS: Secretarial experience, excellent communication skills, both written and verbal and computer proficiencies using Microsoft Office products.
Email and the Internet knowledge is required.

APPLICATION PROCEDURE: Resumes & applications - Please (email) reply to this ad only.
AA/EOE/M/W/D/V

CUSTOMER SERVICE REPRESENTATIVE (LATHAM, NY)

Do you like working in a fast-paced environment that provides caring, and compassionate customer service to clientele? Have you worked in a heavy phone environment? We have the job for you!



We are seeking a Customer Service Claims Representative to work in our Latham, NY call center. This person will be answering a high volume of inbound calls, regarding healthcare claims information from customers, providers and doctors. This person is responsible for providing the information clearly, concisely, and accurately to our clientele.



REQUIREMENTS:
- Experience in working in a call center environment
- Prefer someone with healthcare/claims background
- Must have excellent data entry skills
- Great written and verbal communication skills
- Attention to details and ability to multi-task is a must



LOCATION: Latham, NY
DAYS: Monday through Friday
HOURS: 9:30am – 6:00pm
PAY: $12.00 per hour


DO NOT LET THIS OPPORTUNITY PASS YOU BY!
CONTACT US TODAY!

CALL: 518-437-9095
or
EMAIL RESUMES: Albany@snelling.com

Secretary/Law Office

Small and busy law firm in need of an extremely organized and responsible secretary. Legal experience is not a requirement. In fact, motivated persons looking to break into the legal field are encouraged to apply. Experienced secretaries may apply if they are willing to work for a firm in transition and are committed to helping the firm grow. Firm environment is extremely respectful and friendly, although not laid back.

This position requires: Self starter mentality; Honesty; Loyalty; Organization; Creativity; and, Writing skills. Must also be able to type a minimum of 50 WPM. This is not a paralegal position, although you may do paralegal work.

Please apply by attaching your resume (including familiarity with computer programs or applications) and salary requirements.

Senior Secretary (Albany, NY)

Health Research, Inc., a not-for-profit corp, seeks a Senior Secretary to provide secretarial support to the Office of the Medical Director for the Effective Follow-up in Newborn Screening Project. Responsibilities include: completing complicated clerical processing and project-related correspondence using a variety of word processing, spreadsheet and database management software; setting up record maintenance systems including electronic calendars; coordinating and implementing administrative procedures; providing technical support to the project; handling communication tasks, setting up meetings, maintaining schedules, making appropriate travel arrangements and preparing travel vouchers, purchase requisitions and other State and Health Research, Inc. (HRI) forms; arranging telephone conference calls, maintaining daybooks, and taking and transcribing minutes for meetings; ordering supplies, maintain files, and develop tracking mechanisms as needed; and triaging incoming calls, questions, and correspondence, and resolving procedural issues in concert with the Principal Investigator and other staff.

MINIMUM QUALIFICATIONS: High school diploma or equivalent and one year of relevant experience; OR the completion of a one or two year curriculum in secretarial science. Ability to type 50 WPM.

PREFERRED QUALIFICATIONS: Two years of college education (or comparable trade school) in secretarial science, business administration or related field. Excellent communication skills, both written and verbal and computer proficiencies using Microsoft Office including but not limited to Word, spreadsheets, PowerPoint, use of email and the Internet is preferred. Candidates should have excellent interpersonal skills with familiarity with medical terminology, experience handling confidential information and the ability to manage multiple tasks in a fast paced environment.

APPLICATION PROCEDURE: Resumes & applications must be received by HRI no later than: 11/13/09. To apply, please visit HRI’s web site at: www.healthresearch.org/jobs or mail to: Health Research, Inc., 150 Broadway - Suite 560, Menands, NY 12204-2719 (applicants must include a return address & the reference code T136CLon the outer envelope).

AA/EOE/M/W/D/V

NO PHONE CALLS, ELECTRONIC INQUIRIES, OR FAXES ACCEPTED

Seasonal Tax Receptionist (Albany, NY)

CAP COM Financial Services, a subsidiary of Capital Communications Federal Credit Union, voted a best place to work since 2003, is currently seeking a Seasonal Tax Receptionist for the 2010 Tax season.

The Tax Receptionist will serve as the “Director of First Impressions” for the CCFS tax team and is responsible for greeting all visitors including members, clients, and other guests.


DUTIES

• Assist the tax team by scheduling appointments, updating calendars in Goldmine Contact Software, maintaining data on all client interactions,
• Follow up with clients regarding appointments, important tax documents, and other necessary correspondence;
• Log-in tax preparation documents when received and start Tax Prep Checklist;
• Maintain confidential client files, making sure they are current and in order;
• Photo copy documents and open and distribute mail;
• Complete other duties and special projects as assigned.


QUALIFICATIONS

• High School diploma and 1- 3 years of related experience;
• Proficient in Microsoft Word and Excel;
• Excellent communication skills – verbal, written and auditory;
• Strong interpersonal/service skills;
• Flexibility in work schedule in accordance with business needs;
• Ability to organize and prioritize work and change directions as needed.

If you meet the above qualifications and would like to be considered for this position, please send your resume, with a cover letter & salary requirements to:

Online: jobs@capcomfcu.org
By Mail: Human Resources
Capital Communications Federal Credit Union
18 Computer Drive East
Albany, NY 12205
By Fax: (518) 458-7718 Attn: Human Resources

We are proud to be an equal opportunity employer. M/F/D/V

Administrative Assistant - Part time (Latham)

Part time Administrative Assistant wanted. 3-5hr per week. Flexible hours. Reliable, honest, professional, and excellent communication skills required. Insurance and Financial Services field. Opportunity for full time work for the right person.

MEDICAL PROOFREADER (Albany, NY)

MEDICAL PROOFREADER. Work at home. We are seeking a person with knowledge of medical terminology to work at home proofreading medical transcripts.

This position requires a “word person” possessing above-average English and spelling skills and knowledge of medical terms. Computer literacy is necessary including thorough knowledge of MS Word functions. A PC foot pedal and transcription software are required.

The ideal candidate will be a team player who is reliable, organized and able to meet firm deadlines and who can be contacted readily with inquiries and directions. This may involve some weekend work.

The rate is 2 cents per 65-character line.

Please forward your resume to info@sheberwright.com.

Administrative Support Assistant (Schenectady, NY)

One of the area’s leading Employee Benefit Firms is seeking qualified individuals for two positions in administrative and claims processing support.

Interested candidates should possess a positive and professional attitude. Proficiency in computing and MS office applications required. Experience in employee benefits or healthcare related field a plus but not required.

Both positions are part-time with the possibility of full time after trial period, with flexible mid-day hours. Educated professionals looking for a workforce re-entry opportunity are strongly encouraged to apply.

Secretary Needed (Wolf Rd, Albany NY)

New York School Nutrition Association needs a full time Membership Secretary to handle all membership processing and be the first point of contact for our members.

Expert knowledge required of:

Microsoft Word
Microsoft Excel
Outlook Express
Computer Troubleshooting
Databases
QuickBooks

Exceptional Customer service skills also required. Responsibilities include maintaining office equipment and basic accounting. Must be able to multitask, answer telephones and have a personable demeanor on a daily basis. Must be reliable. Office located on Wolf Rd, Albany NY. Health insurance available.

To Apply: Send Resume, Cover Letter, Salary Requirements and References to: secretary@nyschoolnutrition.org
Applications will only be accepted until 11/11/2009

Human Resource Admin (Albany, NY)

Part time position.
Schedule is Thursday and Friday 8am - 4:30pm (Additional days may be needed as department grows).
Prior payroll experience preferred

Administrative Assistant (Albany)

Local office of National Merchant Services Company is looking for an experienced administrative assistant.
This is a part-time position approximately 10-20 flexible day time hours in our downtown Albany office.
Please forward resume and salary requirements to jayv@chargecardsystems.com

Administrative Assistant (Albany)

Sole proprietor in the promotional products business is looking for a part-time administrative assistant.
M-F flexible day time hours approximately 10-20 hours per week. Salary based on experience.
Please forward resume and salary requirements to jay@nextideamarketing.com.

Part Time Leasing Agent (Clifton Park,NY)

Leasing Agent, Part Time Position, 24 hours per week.. Monday, Wednesday and Friday. Occassionally there will be additional hours offered during the week and on Saturdays. We are hoping you are the right person who is looking for satisfying part time work with a long time commitment.

We are looking for a real people person to help keep out community full. Using your great skills to attract new residents and most importantly through
your great customer service skills,to retain our wonderful residents. . You need not have leasing experience, (it would be helpful), we are looking for someone with great people skills, some sales and the ability to successfully interact many people every day is necessary.


Knowledge of Microsoft Word, Excel and Publisher is imperative, and the ability to learn new software used exclusively in the real estate field.

We are a beautiful apartment community in the Clifton Park area, part of The Solomon Organization, Clifton Park's largest owner of rental Apt comunities

Resume w/salary req. in conf to: tnewman@solomonorg.com or

Fax to 518-371-4022

OFFICE ASSISTANT-CC (ALBANY, NY)

Responsibilities:
Assist Office Support functions in our Counseling Center located at 95 Central Avenue, Albany, NY. Evening reception coverage, answering phones, collecting client fees and checking in groups.

Qualifications:
Strong data entry skills, filing and photocopying. Transcription skills helpful. Working knowledge of Microsoft Office to include Word & Excel. Access experience helpful.

Skills and Abilities:
Ability to deal with diverse population on the phone and in person. Must be detailed oriented, organized and have good communication skills.

Hours and benefits:
Part Time Flexible schedule with hours to include some evenings until 7:30pm.
Excellent benefits offered to part time employees working 20 hours or more including an agency contribution to health insurance, voluntary dental, 403 (b) with Agency match, 11 paid holidays and a generous time off package. Free parking.

Good interpersonal skills and ability to work with a team. EOE

Send resume & cover letter as a Microsoft Word attachment to:
Equinox, Inc.
Box CB
95 Central Avenue, Albany, NY 12206
Fax: 434-4502
Email: hr@equinoxinc.org

NO PHONE CALLS PLEASE

OFFICE MANAGER-CC (Albany, NY)

JOIN OUR PROGRESSIVE TEAM!

Responsibilities:
Office Support functions in our Counseling Center located at 95 Central Avenue, Albany, NY. Coverage of front desk, answering phones, collecting client fees and checking in groups.

Qualifications:
Strong data entry skills with Medicaid Billing experience preferred and experience with NYS OASAS data systems. Working knowledge of Microsoft Office to include Word & Excel. Access experience helpful.

Skills and Abilities:
Ability to deal with diverse population on the phone and in person. Must be detailed oriented, organized and have good communication skills.

Hours and benefits:
Full Time Flexible schedule with hours to include T/W/Th evenings until 7:30pm.
Excellent benefits including an agency contribution to health insurance, voluntary dental, life insurance, 403(b) with Agency match, 11 paid holidays and a generous time off package. Free parking.

Good interpersonal skills and ability to work with a team. EOE

Send resume & cover letter as a Microsoft Word attachment to:
Equinox, Inc.
Box CB
95 Central Avenue, Albany, NY 12206
Fax: 434-4502
Email: hr@equinoxinc.org

NO PHONE CALLS PLEASE

Medical Transcriptionist (Albany, NY)

TRANSCRIPTIONIST, MEDICAL. We are seeking an experienced medical transcriptionist to work at home as an independent contractor. This position requires a “word person” possessing above-average English-language and spelling skills. Computer literacy is necessary with a typing speed of at least 50 accurate wpm along with knowledge of the functions of MS Word. A PC foot pedal and transcription software are required.

The ideal candidate will be a team player who is reliable, organized and able to meet firm deadlines and who is readily available to receive assignments and directions. This may involve some weekend work. Knowledge of allergy and/or nursing home terms is a plus.

The rate is 7 cents per 65-character line.

Please forward your resume to info@sheberwright.com.

Bookkeeper/Secretary (Saratoga Springs, NY)

Bookkeeper/Secretary for busy construction company. Must be proficient in Quickbooks, Excel and MS Word. Duties include but not limited to, Payroll, A/P, A/R, Financial Reports, Assisting other office employees with daily task and Answering phones.

Please submit resume, interviews will begin ASAP.

Medical Transcription Proofreader (Albany, NY)

MEDICAL TRANSCRIPTION PROOFREADER. We are seeking an experienced MEDICAL transcription PROOFREADER to work at home as an independent contractor. This position requires a “word person” possessing above-average English and spelling skills and knowledge of medical terms including orthopedics, allergy, gastroenterology, etc. Computer literacy is necessary including thorough knowledge of MS Word functions. A PC foot pedal and transcription software are required.

The ideal candidate will be a team player who is reliable, organized and able to meet firm deadlines and who can be contacted readily with inquiries and directions. This may involve some weekend work.

The rate is 2 cents per 65-character line.

Please forward your resume to info@sheberwright.com.

MUST HIRE (ALBANY, NY)

Due to recent expansion into the Philadelphia area, we have been left short staffed in our Albany office. 5 full time positions are now available and Must be fillied by next week. Positions are customer services, Public Relations, Application processing, Account Verification and management training. Positions do not require experience and full training provided.


Call: (518) 464-8280

EXCELLENT ADMIN (DT Albany)

Searching for a part time/full time Admin/Office Manager with phenominal organization skills. Candidate must be excellent with detail. Looking for someone with proven concern for the pro-life cause. Please send relevant cover letter and resume. Thanks!

PT Association Assistant (Albany, NY)

Association Services Assistant
The NYS Association of Professional Land Surveyors has an immediate opening for a part-time Association Services Assistant. Primary responsibilities include: daily processing of customer payments, fulfillment of customer orders, answering incoming calls and emails and responding to member inquiries, processing NYSAPLS applications and new member packets, assisting in the development of new processes and procedures, researching and resolving data errors and inconsistencies, and general office operation tasks.

Qualified candidates will have a minimum of three years general office experience, MS Office proficiency (with proven proficiency in mail mergers and MS Excel) and experience working with databases, strong data entry experience, excellent verbal and written skills, detail-oriented, and time management skills. Membership or non-profit experience desirable.

NYSAPLS offers part-time scheduling that is ideal for managing school-age schedules, paid holidays and paid time off, paid parking in downtown Albany, and a business casual/people friendly work environment. Please send resumes to Jennifer Mauer, Managing Director, 146 Washington Ave, Land Surveyors Building, Albany, NY 12210 or jmauer@nysapls.net. NYSAPLS is an EOE M/F/D/V

Human Resources Generalist/Executive Assistant to the President

Human Resources Generalist/Executive Assistant to the President

Growing local company is seeking a HR Generalist and Executive Assistant to oversee and perform various HR duties, special events planning/logistics, marketing & executive support.

HR Duties would include all of the following:

· Assists department in carrying out various human resources programs and procedures for all company employees

· Assists in administration of the company wide performance appraisal process

· Participates in benefits administration to include new enrollments, working with broker for claims resolution, change reporting, approving invoices for payment and COBRA coordination

· Coordinate recruitment efforts, working with hiring managers and acting as a liaison between departments

· Conducts new employee orientations; administers pre employment screenings; conducts reference checks and background checks

· Assists in exit interview process

· Maintains Human Resource records and compiles reports/data as needed

· Helps to maintain company organization charts, employee directory, handbook modifications and other internal and external communication

· Performs other related duties as required and assigned

Executive Assistant duties will include:

· Coordinating travel arrangements for President and other Senior Management

· Assist in scheduling and calendar coordination

· Coordinate internal client meetings, including ordering lunch, ensuring all materials are compiled, scheduling the appropriate internal personnel etc.

· Assist Director of Marketing Strategy in trade show planning and logistics, editing and proofreading communications material and coordinating production of such materials

· Perform other related duties as required and assigned

Knowledge, skills, education & work experience required:

· Strong general knowledge of principles and practices for effective HR administration required

· Effective oral and written communication skills with excellent interpersonal skills required

· Superior organizational skills required

· Any marketing or writing skills are very helpful

· Proficient in MS Word, Excel, Outlook, Power Point with Internet Savvy required

· A bachelor's degree is preferred

· Three (3) to five (5) years of experience to include a combination of HR, Marketing and Executive Support is ideal. Any similar combination of education and experience will be considered

· Professional in Human Resources (PHR) certification is very helpful

· A team player who is a quick learner, self sufficient and an independent worker is critical for this role

Appointment setting...Scheduling (North Colonie)

Looking for fun, energetic people with a willingness to come join our appointment setting staff.

9-12 an hour

full training

great office environment
Mon- fri 4:30-8:30
sat 9:30 to 1:30
call 423-1429 for a immediate interview

Property Management seeks Executive office Assistant Manager (Albany NY )

Property Management seeks Office Assistant
Looking for administrative assistant for a real estate management office located in Albany.
Must be proficient in MS Office + overall computer knowledge
Possess excellent communication skills; be organized; patient and courteous
Have experience with assisting in day to day office operations
Self- Starter , Go – Getter, Decision Maker
Part time-/ full Time possible 15-30 hrs a week-
Flexible hours for the right candidate- with full time potential
Some Bookkeeping. AR/AP, quickbooks,
Good phone manners, professional demeanor and patience.
Willing to train right person, but MUST have some experience.
Salary based on experience, hours flexible.-
No benefits currently, but possible in the future

Temporary Medical Biller (Troy)

We are seeking a medical billing specialist with experience using MEDENT, performing charge entries, medicare refiling, insurance follow up, working with databases and a good knowledge of Microsoft Excel. This position is project oriented and the duration of the position will last aproximately 6-8 weeks.

Successful candidates must have experience in each of the skill sets listed above, have their own reliable transportation, and submit to a premployment background check.

The position will be 40 hours per week, with a flexible schedule following in the M - F 8 - 5pm work day.



Positions will begin ASAP. Apply Today!! Fax resumes to 371-8485 or call Greg at 371-4343 x 204

Part-Time Admin. Asst. (Albany, NY)

Part-Time Operations Admin. Assistant

TRANS WORLD ENTERTAINMENT is one of the largest specialty music and video retailers in the United States. The Company currently operates over 700 retail stores in the United States, the District of Columbia, the U.S. Virgin Islands and Puerto Rico. You may know us under our brand names of F.Y.E., Suncoast brands, Second Spin, etc. The company offers a wide selection of entertainment products, including CDs, DVDs, video games, boutique/specialty items and related accessories. The company’s headquarters, along with its main distribution center, is in Albany, NY with an additional distribution center in Carson, CA.

Seeking a Part-Time Operations Admin. Assistant to support our Sr. VP of Operations & Loss Prevention. Hours are Part-Time, Monday through Friday 10am-2pm with some room for flexibility.

Responsibilities include:

• Assist the Senior Vice President of Operations & Loss prevention with administrative tasks, research, special projects, and preparation of ad hoc reports and analysis as requested.
• Report any property, fidelity and/or auto claims incurred by company. Compile data for insurance company. Document and coordinate all aspects of claims including litigation information.
• Track and maintain all company vehicles for our District and Regional Managers. Order new vehicles as well as ensure old vehicles are auctioned off. Ensure all associates with company vehicles submit monthly mileage.
• Ensure company compliance with travel policy as well as manage the corporate travel company. Track all company travel expenditures and review reports for accuracy on billing. Negotiate corporate rates for hotels, cars, etc where applicable.
• Schedule meetings. Negotiate meeting rooms and sleeping room rates for conferences. Set up rooming lists as well as arrange for meals and transportation.
• Administrative – Record, maintain and distribute department schedules and vacation requests. Process daily mail and invoices. .
• Other – Produce and record company discount cards and corporate charge cards. Relocate associates’ desks/office within corporate. Draft policies for Travel, Fleet Cars, Cell Phones and Group Meetings. Assist other departments such as Purchasing and Maintenance with writing procedures or tracking information, ordering holiday cards, etc.


Qualifications include:

Successful candidates will have a working knowledge of Microsoft Outlook, Word and Excel. Microsoft Access is a plus! Must have excellent organizational skills and be very detail oriented. 1-2 years working in a corporate office setting supporting an executive or upper level management. Retail experience is a plus!


Trans World Entertainment is dedicated to diversity in the workplace. We are an Equal Opportunity Employer. Women and minorities are encouraged to apply.

Administrative Assistant (Rensselaer, NY. )

Administrative Assistant

This is a temporary Administrative Assistant role located in Rensselaer, NY. The hourly rate will be $14-15/hour, based on experience. The position is expected to last 3-6 months but does have potential to become permanent in the future.

Responsibilities:
• Coordinate meetings including inviting team members, booking conference rooms, etc
• Maintain accurate records of projects
• Write meeting minutes and create agendas for upcoming meetings
• Coordinate shipments, maintain the shipping schedule and create monthly reports
• Maintain the department databases, schedules and spreadsheets
• Other clerical and administrative tasks as assigned

Qualifications/Requirements:
• High School diploma or equivalent
• 2+ years of relevant work experience or in the process of obtaining a BS/BA degree
• Proficiency in Word, Excel, Outlook and database management software
• Strong written and verbal communication skills
• High level of confidence, maturity, professionalism and positive attitude


Linium’s commitment to Excellence, Integrity and Expertise is unmatched in the Capital Region. Linium is an equal opportunity employer matching exceptional talent to superior companies throughout the Northeast for over 25 years.

The ability to find the missing piece!



To apply, please send your resume to Jennifer Stonehouse, Resource Manager
Phone: 518-689-3159
Fax: 518-689-4882
Email: jennifer.stonehouse@linium.com

We welcome walk-in candidates!
Visit our website to learn more about our current job opportunities!
www.liniumstaffing.com

Scan Mailroom Clerk (Albany, NY)

POSITION: MAIL/SCAN CLERK

JOB DESCRIPTION:

Open, sort and batch incoming mail for the New York State Distribution Unit.
Duties include receiving, counting, opening, sorting mail manually and by using automated equipment (mail Extractor). Candidate must be able to perform these functions while meeting identified production levels and quality assurance requirements.

Quality assurance requirements include carefully reviewing all envelope contents to ensure all enclosures have been processed. There is zero tolerance for quality requirements.

Must posses the ability to categorize and process correspondence within contractual guidelines. Complete reports and logs to meet production standards as identified.

Skills Required:

• Must be able to read, write, speak and understand English
• Must be willing and able to work overnights and weekends
• Must be able to work at a fast pace and meet production standards
• Must be dependable, punctual and professional
• Must be team oriented and highly motivated
• Must be able to sit for extended periods of time
• Must have the ability to carry out instructions in written, oral and diagram form
• Must have the ability to analyze and comprehend document contents

Qualifications/Experience

• High School Diploma or Equivalent
• Ability to Multi-task
• Strong hand/eye coordination
• Ability to take direction and constructive criticism
• Excellent interpersonal skills

All applicants must have reliable transportation and working telephone

Please send resumes to:

Dealphenia Rouse
ACS
2 Computer Drive South
Albany, New York 12205

Or email resume to:

drouse@enlightened.com

office manager (delmar)

Job type: office manager for multi-doctor veterinary hospital

Job description: supervise reception staff, monthly mailings/billing, ordering office supplies, client relations, maintain computers etc.

Qualities needed: organized, detail-oriented, interpersonal skills, computer oriented, like animals, medical knowledge a plus but not required