Admin Office Jobs » Craigslist Bellingham WA

• Assists in troubleshooting and resolving safety, service, and operational issues.
• Creates, distributes, and closes-out customer tickets on a daily basis.
• Maintains and distributes department related information on a daily basis.
• Communicates with other supervisors and managers about operations and/or dispatch issues.
• Completes and maintains a variety of reports as directed by the department manager.
• Uses software tools to manage a variety of tasks, such as procurement, time and attendance, safety incidents, and contract labor.
• Assists with data collection and reporting required for incentive pay programs.
• Assists with the processing of payments and other financial tasks as necessary.
• Assists in the implementation of operational projects as needed.
• Communicates with customers about service issues as needed.
• Communicates with employees about scheduling and work assignments as needed.
• May enter and maintain Service Machine SMART data on a daily basis.
• Performs other duties as assigned.

• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc) most of the work day;
• Required to exert physical effort in handling objects less than 30 pounds rarely;
• Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc) rarely;
• Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely;
• Normal setting for this job is: office setting.

Executive Assistant (Whatcom County (work from home))

The Washington State Health Insurance Pool (WSHIP) is an independent, non-profit health plan created by the Washington State Legislature. We offer individual health insurance coverage to state residents rejected for coverage due to medical reasons. For more information on WSHIP, please see our web site: www.wship.org

We are seeking an experienced Executive Assistant to work from his or her home. He or she will need to be able to meet in person with the Executive Director (also in Skagit County) up to three times per week, and also to meet with management and/or the Board of Directors (Seattle or Olympia) at other times as needed. Very limited out-of-state travel may be required.

We provide a competitive pay and benefits package (including fully-paid medical, dental, vision, life, and short- and long-term disability premiums for the employee and a partial employer contribution towards dependent medical and dental premiums, plus a SIMPLE retirement plan with an employer match).

Specific responsibilities will include:
- Maintains office calendar and arranges appointments and meetings to maximize time and efficiency for management and Board of Directors.
- Coordinates meetings, travel, conferences, and teleconferencing arrangements.
- Supports Board and committee meetings by: assisting the Executive Director and Program Director in planning agendas; preparing and distributing meeting materials; attending Board meetings and taking and transcribing minutes; and following up on Board actions and notifying the appropriate parties.
- Handles inquiries and routes calls/emails as needed.
- Composes, edits, and proofreads correspondence, reports, and other documents.
- Performs a variety of office management functions, such as: reviewing and prioritizing incoming mail; managing computer and communication needs; ordering office supplies; renewing insurance, memberships and subscriptions; coordinating invoice approvals; and maintaining organizational files and record keeping systems.
- Assists in the preparation and monitoring of the administrative budget; prepares expense reports for the Executive Director and Board of Directors.
- Effectively communicates on behalf of the Executive Director and the organization with a variety of business partners and stakeholders, including health plan representatives, government agencies, public interest organizations, and consultants.

The successful candidate will have:
- A Bachelor's degree or equivalent combination of education and experience
- Five years of experience working for senior management in an Administrative Assistant or Executive Assistant capacity
- Proficiency with Microsoft Outlook, Word, and Excel programs
- Excellent communication and organizational skills
- The ability to initiate projects and follow through with tasks independently
- A pleasant and collaborative personality
- Experience in the health care/health insurance industry is desirable

Please email your resume and pay requirements to wshiphr@bmikansas.com or fax to 360-766-5287, Attn: Exec. Asst.

Equal Opportunity Employer

Receptionist/clerical (Bellingham)

Attorney Andrew Peach is looking for an energetic, organized and computer literate person, with excellent phone skills. Applicant must have at least 1-year receptionist experience, preferably in the legal field, but not required. Hours are Monday-Friday 8:30 a.m. to 4:30 p.m. Please email resume to adpeach@qwestoffice.net. No phone calls or drop-ins please.

Executive Secretary (Mount Vernon)

Busy legal office in downtown Mount Vernon needs secretary (legal assistant) with exemplary skills. Proofing of all documents and letters, calendaring, requesting information and answering phones, file upkeep and more are all necessary parts of the job. Need someone with meticulous attention to detail. Secretarial experience necessary. Part time hours will vary with needs of office.

Full or part time office/sales/customer service (Bellingham)

Seeking a full or part time multi-skilled individual. Job duties include office assistance for our plumbing company (phones, invoices, estimates, etc), sales/customer service in our small hot tub & fireplace store, and other miscellaneous duties around the office and showroom (ordering stock, researching products for customers, cleaning up, and miscellaneous projects). Knowledge of plumbing and/or hot tubs and/or fireplaces is helpful but not required. Please email resume and cover letter if interested.

Full or part time office assistant (Ferndale)

Full or Part time Office Assistant


Overall Responsibility
The qualified individual will be patient, understanding, helpful, knowledgeable, but also, persuasive. Must have a background in highly detailed office work. Must be an excellent team member, willing to work in a self directed environment. The successful candidate will be a highly motivated self-starter with strong organizational skills and a passion for achieving goals. This is a great opportunity for the right individual to join a small order processing team. Wages depending on Experience.

Specific Responsibilities
• To accurately process orders and returns, run reports, billing, record keeping phones, gift cards.
• To follow up on any and all order questions.
• Assist in hiring, training and motivating personnel by being a strong team member.


Skills & Experience Necessary
The specific “Personality traits” for success in this role are as follows:
~ Accurate
~ Persistent
~ Ability to apply existing procedures to new situations
~ Ability to follow directions, but not always blindly
~ Ability to multi-task
~ Detail oriented
~ Personable
~ Organized
~ Analytical
~ Persuasive
~ Team player
~ Track record of success
~ Proven dedication to doing the right thing
~ Ability to succeed in a small company
~ Above average interpersonal communications skills
~ Well written, excellent spelling and grammar
~ Cool kind temperament under stress
~ Possess a knack for diffusing tension or frustration and turning it into satisfaction and profit


~ Basic office skills
Keyboarding – accurate at 30+ wpm
Multi-line phones
Fluent in PC Operations; Windows – file systems, MS Office – Excel, Word, Outlook, and QuickBooks

~ General skills and abilities
Multi-task effectively
Stop and restart a task without losing effectiveness
Ability to become thoroughly educated in all aspects of products and processes
Ability to share that knowledge with others simply and clearly
Strong commitment to ethical dealings with customers and co-workers
Dependable
Able to have fun at work while accomplishing all required tasks


THIS POSITION IS BASED IN FERNDALE & REPORTS TO THE GENERAL MANAGER. Candidates should provide a resume and cover letter.

Administrative Assistant (Bellingham - downtown)

We are seeking a high-energy professional with excellent interpersonal skills to help move our small organization to the next level.

Essential qualifications:
• Integrity
• Commitment
• Positive affect
• Personal maturity
• Excellent organizational skills
• Solid work ethic
• A high level of effectiveness.

The successful candidate will become part of an administrative team that leads a dynamic and progressive nonprofit organization.

For the right person, this will be more than just a job, as our organizational mission involves bringing about positive change in the world.

This is a half-time, salaried position with benefits (following a 6-month initial period). The position will remain open until the right candidate is hired.

Contact us at the email address above for a full position description. To apply, your resume and cover letter MUST be mailed in hard copy form.

Administrative Assistant (Bellingham, WA)

Bellingham professional firm is seeking a full time individual who is deadline and production oriented. This professional needs strong multi-tasking ability, attention to detail and the ability to succeed in an at times fragmented situation.

Responsibilities include, but are not limited to:
• Answering and directing multi line phone system
• Greeting and assisting clients
• Data entry and extensive proofing
• File management
• Daily deliveries

Desired qualifications:
• Detail oriented
• Able to work under the pressure of deadlines
• Self-starter and quick learner
• Dependable and reliable
• Minimum 2 years advanced experience with Microsoft applications (Word, Outlook, Excel)
• Excellent communication and organizational skills


This position offers a competitive wage and benefit program as well as a friendly environment of team spirit.

Please send resumes and cover letters to the email address listed above with “Administrative Assistant” in the subject line.

Administrative Support Professional (Bellingham, WA)

Established Whatcom County construction oriented firm seeks full time administrative support professional.

Duties include:
Telephone reception
Customer reception
Mail distribution
Filing
General correspondence
Marketing and proposal support
Additional duties as assigned

Desired skills include:
Data entry
Previous office experience

Required skills include:
Excellent word processing skills
Microsoft Office Suite including Excel, Word, and Outlook

This is a full time position Monday-Friday, 8:00a.m.-5:00p.m. Candidates must have positive employment references available upon request and pass a credit check.

Compensation is $11.00-$13.00 per hour depending on experience.

Please send resumes and cover letters to e-mail address listed above.

Receptionist needed! (Bellingham)

Recruiting Receptionist Needed, Part & Full Time, Upbeat with Positive attitude a must! $8.55 + bonus

We are a national company with a local office in need of Full or Part-time receptionist help.

The position title is recruiting receptionist because it is a position that is directly involved in recruiting people for our customer sales & service positions.

Position Details:
• Answer incoming calls from people inquiring about our positions available and
Scheduling them for an interview with a manager.
• Calling Applications people fill out on our website and scheduling them for interviews
• Making outgoing calls to people referred to us and scheduling them for interviews
• Calling people to remind them of their interviews and reschedule people
• It is a desk job talking to people and entering data on a computer
• The pay is $8.55 per hour plus an ability to make a bonus every week based on results

What we are looking for:
• Someone that loves talking on the phone and enjoys people
• Someone that takes pride in their work and constantly tries to improve
• Someone with a competitive spirit
• Someone that is willing to be coached because they always want to get better
• Must have basic computer knowledge
• Must be able to type fast
• Someone that is completely reliable
• A team player…cares about our goals, the company and our people

Please email exact schedule availability and resume