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craigslist | admin/office jobs in boston

Front Desk Coordinator (Natick, MA)

Company Overview

AllOne Health Resources is a leader in workplace health and productivity. We provide a full spectrum of health, wellness, safety and benefits products and services to meet even the most specific and unusual needs of organizations and their employees. We are currently looking for a Front Desk Coordinator at our Natick location.

Essential Job Functions

• Manages the company’s reception area and greets an directs all visitors and clients.
• Receives, places and routes high volume of calls.
• Schedules appointments.
• Inputs information into company database.
• Orders required forms.
• Sorts and distributes incoming mail.
• Prioritizes, evaluates and batches paperwork and bills for data entry.
• Assists with special projects, as needed.
• Manages all bulk mailings.

The ideal candidate for this position must have strong communication and organizational skills, high level of customer service, great interpersonal skills and ability to communicate professionally and concisely over by telephone and email. Computer skills required.

Interested candidates should send a resume and cover letter to Heather MacDonald at heather.macdonald@allonehealth.com

EEO/AA

Client Service Administrator

This is an exciting opportunity for an individual with superb customer service skills to excel within this globally renowned organisation as a Client Service Administrator.


Taking on a varied position within a small and friendly team, you will be responsible for delivering exceptional client care whilst coordinating other departmental activities. Duties include acting as first point of contact for all client enquiries, responding to correspondence and providing key support to ensure that training courses run smoothly. This will involve liaising with delegates, preparing relevant training material, organising all catering needs and booking the course venue. To excel in this role you must have excellent verbal and written communication skills, a good telephone manner and the confidence to liaise with individuals at all levels. The successful candidate will be of graduate calibre and have relevant client-facing administrative experience and proven organisational skills.


This role will suit a dedicated individual who has an excellent customer service ethic and strives to go the extra mile.


To apply, please send your CV with a brief covering email and giving details of current salary & reason for seeking a new role to us

FRONT OFFICE ASSISTANT (Mattapan, MA)

DENTAL OPPORTUNITIES
Small Smiles Dental Centers of Mattapan

Due to our continued growth, we are currently seeking a Front Office Assistant. Bi-lingual preferred. This state-of-the-art dental office provides quality dental care to children and young adults. We offer great benefits and bonus opportunity!

HOW TO APPLY:
Friendly, multitask oriented individual that is BILINGUAL, able to work in a fast paced environment please E-mail resume to: mlayne@smallsmiles.com.

EOE

Admin Assistant (boston/camb/brook)

Looking for energetic and outgoing people for an assistant job for either a part-time or full-time position.

The job involves working with our advertising department.With such duties as assisting in the coordination of various daily projects and also managing the communication with outer offices.

Knowledge of Microsoft Office applications is a plus. Training is also available.

Please email with your resume

Client Services Associate (Framingham)

Our Company is a high volume, laboratory in Framingham, MA. We offer clinical laboratory tests that are designed to provide physicians and their patients with accurate and diagnostically meaningful results.
We are seeking a dependable Client Services Associate.
PRIMARY ROLE:
Provide superior service to clients and provide administrative support. Requires direct interaction with clients; including telephone and email correspondence. Must be able to work independently and think proactively.
This is a full time position, Monday-Friday

Primary Responsibilities

Prepare and assist in the delivery of patient data/reports
Faxing, Filing, File Preparation
Resolve clients’ day-to-day issues and needs.
Respond to Sales Team requests and clients needs in a timely manner.
Maintain client files and database according to procedures and regulations
Check files for accuracy, keep copies for file and arrange for supply delivery
Keep Sales Team up-to-date about any issues affecting clients
Maintain appropriate word, excel, pdf, documents in accordance with department standards
Responsible for other specific duties and projects as assigned .

QUALIFICATIONS:
-Strong relationship building and client service skills
-Good oral and written communication skills
-Must be able to work with minimal supervision
-Must adhere to all compliance, HIPAA and company standard operating procedures.
- Strong communicator with the ability to maintain open communication with internal employees, managers and customers as needed
- Be highly detail- and quality-oriented
- Be flexible and willing to pitch in as needed
- Strong customer service orientation
- Must have strong interpersonal and organizational skills.
- Comfortable in working in a laboratory environment


• experienced in medical terminology/background
• College degree or equivalent experience.
• Proficiency in Microsoft Office software (e.g. Outlook, Word, Excel, and PowerPoint).

Office Coordinator (Somerville MA)

A nationwide computer support company is seeking a knowledgeable office admin person that is well versed in entering invoices and processing transactions in Quickbooks.

Job Responsibilities Include

-Processing Invoices from company clients
-Entering transactions into QuickBooks
-Sending and Receiving Faxes
-Internal Administrative Tasks
-Follow up with Contractors that have not submitted their paperwork.

Requirements
-QuickBooks is a MUST
-Fast typing speed (40wpm+)
-Ability to multi-task in a VERY busy environment
-Previous Admin Assistant/Office Manager Experience
-Some phone experience a BIG PLUS

PLEASE REPLY WITH YOUR RESUME AND ONLY THE WORDS OFFICE JOB IN THE SUBJECT LINE

CE Student Success Coordinator (Back Bay)

Bay State College is a private college whose mission is to provide students with a quality education that prepares them for professional careers and increasing levels of higher education. Currently we are seeking qualified applicants for the position of Student Success Coordinator in the Continuing Education Division.

Assists the Director of Continuing Education with support of all curricular and program activities for the Evening Division to include serving as the liaison to evening faculty and students; course planning and scheduling; act as the primary department lead on all no-academic issues

Associates Degree required, Bachelor’s degree preferred
Minimum of one year experience in administrative work, preferably in an academic or similar environment.


ESSENTIAL JOB FUNCTIONS*
• Be responsible for advising students on scheduling of classes, including registration and creating and maintaining individual student flow sheets.

• Provide general continuing education information to students by telephone and/or in person and advise all CE students.

• Create and maintain a CampusVue database of faculty records.

• Coordinate with the Registrar to maintain manual program flow sheet/graduation worksheets, and assure consistency of manual program sheet with CampusVue degree audit, as related to student schedule advising.

• Produce attendance sheets, distribute to faculty, collect and enter attendance into CampusVue.

• Develop and maintain email distribution lists for evening faculty to facilitate communication.

• Assist with student retention initiatives.

• Work collaboratively with the Financial Aid Office and Bursar's Office to follow up with students in "hold" status.

• Manage the course evaluation process

• Assist the Director with developing a master schedule and room assignments.

• Attend new student orientations

• Attend graduation ceremonies.

• Process required paperwork and student communications as required.

• Visit classrooms, attend student activities, etc to build rapport with students.
OTHER DUTIES AND RESPONSIBILITIES

• Be available as a liaison with faculty with regard to supplies and general operational issues.

• Work closely with students placed on academic probation.

• Other duties and projects as assigned by the Director of Continuing Education (job description is subject to future modification as needs and conditions warrant)


COMPETENCIES

• Excellent Organization skills
• Focused on Quality
• Able to work with people from a variety of socio-economic and cultural backgrounds
• Excellent communication and interpersonal skills
• Ability to work independently
• Able to prioritize projects, work under pressure and adapt as needed
• Team Player
• Demonstrated knowledge of office productivity software (Access, Excel, Word, etc.)


SUPERVISORY RESPONSIBILITY

• Possible supervision of work study students

WORKING CONDITIONS/PHYSICAL DEMANDS

• Normal office conditions
• Some night hours maybe required

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

• External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.

To apply, please send letter of interest, current resume and contact information of three references to: Donna Gaffey, Human Resources Director, Bay State College, 122 Commonwealth Avenue, Boston, Massachusetts, 02116, or to dgaffey@baystate.edu.


Bay State is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

Travel Agent (Norwood, MA)

Experienced Sabre trained travel agent required, full-time, on a temporary basis for Norwood incentive travel company. Position is available now until March/April 2010. Please send resume to: mpreman@hmiaward.com

Thank you

Receptionist/Admissions Coordinator (Back Bay)

Bay State College is a private college whose mission is to provide students with a quality education that prepares them for professional careers and increasing levels of higher education. Currently we are seeking qualified applicants for the position of Receptionist/Admissions Coordinator.

POSITION SUMMARY
Maintain image as Director of First Impressions, the position is an essential function of the college’s relations with students and families. An integral part of the Enrollment team, this individual will provide administrative support to key processes. The successful candidate will possess a positive attitude, be customer service driven, flexible and able to multi-task. Employees of Bay State College enjoy competitive wages, an excellent benefits package and a dynamic work environment.

ESSENTIAL JOB FUNCTIONS
Meet and greet prospective students and families
Answer the main switchboard and direct to correct person
Gather pertinent data from callers and enter into CRM software system
Maintain general appearance of office (including, but not limited to, front reception area, conference room, and coffee/copier-mailroom area)
Run daily reports
Provide administrative assistance when needed
Data entry for documents and process daily mail
Maintain and track inventory on office supplies to ensure smooth operations of office
Other duties may be assigned.

Qualifications/Requirements
Associates Degree required, Bachelor’s degree preferred
Minimum of one year experience in administrative work, preferably in an educational or similar environment.
Excellent phone etiquette
Strong attention to detail
Hardware/Software Skills:
Excel
PowerPoint
Outlook
Word
Must be familiar with complex Customer Relationship Management software or highly trainable

Work Hours:
Position requires alternating coverage 9-5 and 12-8 Monday- Thursday, 9-5 Friday and alternating Saturdays and some Holidays. Hours may change based on College’s needs.

Bay State is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

Please send resume, cover letter stating salary requirements, as well as references via email indicating in the subject line:Receptionist/Admissions Coordinator
to: bwright@baystate.edu

Executive Assistant / Project Manager to CEO – Needham – 75K

Our client, a well established consulting firm, is seeking an experienced professional to provide executive support to the CEO.

Typical day: Manage complex calendar and schedules with the inclusion of personal activities , marketing support, organize to ensure the Executive’s projects are moving forward, attend client meetings and education programs as required, create, edit, format and distribute documents ensuring polished letters, emails, memos, agendas, etc., develop PowerPoint presentations from draft to final form., Order gifts and other items, personal tasks are occasionally requested, including running errands.

Qualifications and Skills:
• Superb PowerPoint, Word, Excel programs, Proficient in all computer systems, printers, Blackberry, PDAs, cell phones, etc.
• Extraordinarily high attention to detail, extremely well-organized, and can take initiative to begin and complete projects
• Five+ years related experience with proven executive support
• College degree
• Flexibility to accommodate last minute changes and demands of multiple work locations
• Diplomatic style with professionalism
• Client would prefer Executive Assistants out of bioscience, university or medical research backgrounds

For immediate consideration please contact your KNF&T consultant. If you are not registered with KNF&T, please submit your resume as an attachment in WORD to: amatteson@knft.com

Real Estate Admin Assistant to $50k – Great Benefits!!

Great opportunity for an administrative professional with an interest in Real Estate!! The Administrative Assistant will be responsible for supporting executive staff in a downtown Boston office by preparing and distributing correspondence and presentations; completing marketing packages for current and prospective clients; answering and routing telephone inquiries and messages; maintaining and updating filing systems and materials; and sorting mail. Additionally, you will prepare and send e-mail communications; maintain the client database; conduct research as needed for various special projects; and complete ad hoc tasks as needed. The qualified Administrative Assistant must have 1+ year of experience in a support role; exceptional skill using Microsoft Office applications; ability to use internet search tools for research purposes; strong typing and proofreading skills; and outstanding problem solving, leadership, and teamwork skills. The ideal candidate will exhibit a positive and motivated work ethic; the ability to learn quickly and handle ever changing responsibilities; and must be able to work in a fast-paced, sales environment. This is an incredible opportunity for any recent college grad or young professional with a desire to learn and support Real Estate management!

Interested and qualified candidates, please submit resumes, with reference to job code: A35561, to cladminperm@beaconhillstaffing.com.

Beacon Hill Staffing Group is an EEO Employer.


Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com.

We look forward to working with you.

Scheduling Coordinator: Join a great team and grow! (Newton, MA)

HouseWorks is the Boston area’s leading private home care company for elders because we’ve hired smart, fun, hard-working people. We’re looking for someone with the same qualities to join our outstanding team of scheduling coordinators. As a scheduling coordinator, you’d be responsible for making great matches between our home care associates and our clients. Please get in touch with us if you’re looking for a fast-paced environment, growth opportunities, and a company that values what you do. Salary commensurate with experience. If you are interested, you must send both a cover letter and resume to: HouseWorks, One Gateway Center, Suite 902, Newton, MA 02458 attn: Jen LeRoy or via e-mail to hworksHR@house-works.com. You can also learn more about HouseWorks by visiting www.house-works.com. EOE

Career Receptionist (Lexington)

Great well established firm looking for a career receptionist that is willing to pitch in where ever necessary. This person will be responsible for maintaining the front area, meeting & greeting, answer all incoming calls for the firm, filings, faxing, correspondence, organize special events as needed, back up support for other departments and executives. The ideal applicant will have a min. of 3+ years experience in an office setting as a Receptionist. This person will have exposure to Word, Excel as well as Outlook. Please submit resume for consideration.

President’s Assistant – Investments - $60K

President’s Assistant – Investments - $60K
Investment firm in downtown Boston is seeking a high level Assistant to support the Founder and President. Assistant must have a bachelor’s degree and financial services experience! This is an add to staff as there is already one Assistant in place. Therefore, the Assistant must be a team player and take direction well. This is a traditional executive support role with responsibilities including but not limited to:

Answering phones
Scheduling travel
Preparing presentations
Working across all Departments
Organizing Events
Staying ahead of all upcoming charitable and Board meetings

Candidates will have a 4 year degree, MBA is a plus. No more than 10 years of Administrative experience please! MUST come from an investment firm. Will not consider candidates outside of the financial services industry. Must have keen computer skills and have worked in a high level executive suite setting. This is not a business casual environment.

For More Information, CONTACT: Jan Richards @ 617-728-4100 or fax resume to 617-728-4115 or E-mail jr@fanning-boston.com

Fanning Personnel is a full service professional staffing agency specializing in financial services, administrative support and legal recruiting. Our success is our ability to find the right job for each candidate and to become a partner with our client companies in their search for that individual who will make a positive, enthusiastic contribution. Boston Staffing Agency

Administrative Assistant (Norwell, MA)

PMC Logistics Inc. Norwell, MA seeking candidates for a part-time position. We are logistics freight consultants who have been in business since 1988. Our clients hire us to reduce their transportation costs and manage their logistics functions. Prior logistics experience helpful, but not necessary.

This position will be to assist all aspects of client service. The ability to interact with customers with a high level of professionalism is a must. Applicant needs to be skilled in Word, Excel and Access.

Position is part-time, ideal for mother’s hours. No calls please. Send resume to: jcarney@pmclog.com

Volunteer Coordinator (Town of Wellesley, MA)

VOLUNTEER COORDINATOR

TOWN OF WELLESLEY



Reporting to the Director of Senior Services, the Volunteer Coordinator develops and oversees an effective volunteer service program by managing and expanding the volunteer service program, increasing the size of the volunteer pool for the Wellesley Council on Aging (COA); and identifying the needs of seniors that can be met by volunteers. The incumbent’s work involves program development and volunteer recruitment; maintaining good working relationships with individuals of all ages and with a variety of personalities; interacting with clients and volunteers with sensitivity; and reporting any problems or concerns to the Director of Senior Services.

Minimum qualifications include: High School diploma or equivalent; two to five years’ experience overseeing a volunteer program; one to three years’ experience in a supervisory role; excellent interpersonal skills, specifically with a senior population; excellent oral and written communication, organizational, coordination, computer, and time management skills; eligibility to be certified to perform CORI checks; and a valid driver’s license and own transportation.

This is a non-benefited 19 hour/week position that is funded by grant monies. Hourly rate of pay is $16.05.

Send cover letter and resume to the Human Resources Department, 525 Washington Street, Wellesley, MA 02482 or e-mail as a Word document to jobs@wellesleyma.gov by December 4, 2009. AA/EOE

Immediate Career Opportunities!! (South Shore)

Immediate Openings!!

• If you are hard-working, reliable with excellent communication skills, and are looking to start working immediately, Please e-mail your resume to us at:

aimpersonnel@comcast.net or fax resume to: 781-740-1513

www.aimpersonnel.com

Temporary, Temp to hire and long term employment!!
(Full Time, Part time, and Seasonal Work)
Send Resume now to aimpersonnel@comcast.net

All positions require private transportation

www.aimpersonnel.com

• Braintree: 781-849-9300

• Hingham: 781-740-8808

• Fax: 781-740-1513

Loan Mortgage Originator- (Prefer licensed) Busy, Stable Office!! Receive Hot leads. Salary plus commission!!
Great Benefits!!

Inside Sales Positions - Business to business calling. Self motivated person looking for flexible hours!! Salary plus Commission!!! Local company. Receive up to 45K!!

Customer Service Generalist- Ideal wholesale customer service experience. (Tangible goods) Excellent local Company!! Receive 55K plus benefits!!

Outside Sales - Will train! (Marketing/ Business experience prefer) Salary plus commission (Professional Image)

Medical Secretary- Coordinate doctors and patient scheduling. Third party billing experience a plus!! Receive up to $17.00/ hour!!!

Education Coordinator- Place interns (students) in various local businesses! Must have a reliable car and excellent communication skills. Fun atmosphere!

Bookkeeper- Knowledge of Microsoft Office, QuickBooks, Accounts Payable, and Receivables. Friendly, local Company!!

Administrative Assistant - Strong Microsoft Word/ Excel. Full time position (9-5)-Excellent benefits!!

Light Industrial- Various shift available. Now looking for Monday - Friday 8:30 a.m. - 5:00 p.m. and
Monday - Friday 2:00 p.m. - 11:00 p.m. must be reliable and have own transportation.
Starts immediately!!!!

Regulatory Affairs Specialist- Compile/ write documents approval US FDA and Health Canada.

Front Desk/ Receptionist- Part time position. $12.50 an hour & Flexible Schedule!! Great for Career Start!!! Needs Reliability!

Data Entry- Long term assignment. Timberline experience ideal. Excel, Microsoft Word, Outlook.

Also, many other career opportunities available. Please forward your resume today!

Administrative Assistant in an Investment Firm -- 35-45K! (Boston)

Are you an experienced, polished Administrative Assistant who thrives on providing critical support to a demanding, fast-paced office? Do you want to be the indispensable "go-to" person? Do you enjoy working in a firm with world-class clients where you learn something new every day?

This is a terrific opportunity to put your professional skills and experience to work for our client in an investment management firm. As a key member of their team, you will enjoy their small, collaborative environment where everyone makes an impact. Your efforts will be appreciated and rewarded.

We need a detail-oriented, motivated Administrative Assistant with extraordinary interpersonal skills, strong PC/Mac skills, and a sincere interest in providing the ultimate in client service. In this front line position, you will provide all-around support to their team and their high-profile clients, and you will be the point person for one of the managers.

Responsibilities:

• Provide proactive, responsive administrative support (travel, expenses, meetings, calendar, and projects) for an investment team and the manager
• Answer and handle sensitive calls from a high profile, deadline-driven clientele
• Take responsibility for daily office operations
• Provide full office support: correspondence, typing, proofreading, filing, etc.
• Maintain a complex calendar of meetings and events for the office
• Track, enter, and process orders for publications
• Assist with in-house and outsourced mailings
• Maintain and update client database
• Support marketing and other activities and events

Qualifications:

• Outstanding communication skills
• Superior organizational and follow-through skills and attention to detail
• Proven ability to both take initiative and be responsive
• Ability to function smoothly in an fast-paced environment
• Expertise in Microsoft Word, Excel, Outlook, and PowerPoint
• Familiarity with HTML and Adobe/InDesign a plus
• Experience in a professional services firm is a plus
• 2-3+ years excellent administrative support experience is a must
• Bachelor's degree is a must

For immediate consideration please contact your KNF&T consultant. If you are not registered with KNF&T, please submit your resume to: cnarcisse@knft.com


$200 BONUS FOR REFERRING A FRIEND OR CLIENT TO US (See our Website www.knft.com for details)

We are accepting resumes from local applicants only. For immediate consideration, please contact your KNF&T Staffing Resources consultant. If you are not registered with KNF&T, please submit your resume to cnarcisse@knft.com

Compliance Assistance (Newton/Needham)

We are looking for a candidate that is able and eager to learn, and adapt to a dynamic work enviroment. Our ideal candidate will be a great personality fit for our office, is able to use Microsoft office, and can work on projects with minimal supervison. This position will be a part time opportunity with very flexible hours. If this position intersts you please forward an up to date resume for consideration.

Thank you,

Position Description:

Compliance Assistants are directly responsible for the administrative/human resources activities within the Maxim

branch office. Responsible for maintaining compliance of all external employee personnel records with all Maxim

and/or The Joint Commission standards. Provides administrative support and may assist with payroll processing.

Essential Duties and Responsibilities:

• Greeting all applicants/visitors to the office.

• Assists job candidates through the application process.

• Generation of sales leads and potential employee leads during the application process.

• Completes reference checks on all applicants being considered for employment.

• Processes the criminal history record search through the appropriate Consumer Reporting Agency (or

state criminal records repository, if applicable)

• Ensuring that applicants are notified of status/scheduled for orientation within three working days of

application.

• Conducts new employee orientation process (includes all new personnel paperwork).

• Completing new hire forms and entering employee information into the computer system.

• Prepares various employment-related letter-writing (applicant “no thank you” letter for ineligible hires,

welcome letter for new hires, FCRA compliance, etc.).

• Assists the Account Manager and Recruiters with the development of creative recruitment methods

(mailers, cold calling, flyers, job fairs, seminar attendance, etc.).

• Coordination of media advertising with Account Manager’s approval.

• Responds to incoming reference requests from other potential employers/entities.

• Coordinates time sheet collection process.

• Introduces Maxim’s newest field staff to all Recruiters, Account Managers, and Clinical Staff (if

applicable).

• Prepares and accurately maintains employee personnel files to meet Maxim’s current standards.

• Tracks employee licensure/certification documentation for validity/expiration for external employees.

• Processes external employee terminations and updates the employee status.

• Purges inactive external files for potential quality employees.

• Responsible for various office administrative functions including ordering office supplies, answering

telephone inquiries, photocopying, monitoring incoming/outgoing facsimiles.

• Mail processing: Distributing incoming mail and coordinates/processes outgoing mail.

• Prepares employee mailings (birthday cards, notification letters, etc.).

• Participates in weekly staff meetings.

• Completes weekly and monthly reports as instructed by their assigned Regional Compliance Coordinator.

• Audits personnel files on a monthly basis for performance measure data collection.

• Other duties as assigned or needed.

POS Life Insurance (Norwood )

Established insurance agency seeks an experienced, detail oriented Professional Administrative Assistant/Sales Support Person with a minimum of 5 to 7 years in policy owner service/life insurance.

The position includes a wide variety of activities and is best suited to a motivated, polished, intelligent, self starter with drive and energy. In this role you will be responssible for answering phones, assisting a small sales staff with pre and post life insurance sales illustrations, preparing for sales meetings and maintaining a data base of policies and files.

This position requires:
1) The ability to multi-task.
2)The ability to solve problems & work under some pressure.
3) Excellent verbal and written communication skills (must speak English Fluently)
4) Proficiency in Microsoft Word, Excel and Outlook

Please attach a copy of your resume and cover letter. We are looking to fill this position in mid January 2010, as soon as we find the right candidate!

Executive Assistant -- 55K! (Boston)

Our client seeks an Executive Assistant to support their Managing Director. The successful candidate must be extremely organized and have strong interpersonal skills as they will interact with clients and candidates who will be interviewing for the searches.

Responsibilities:

• Preparation of PowerPoint presentations for new business
• Schedule appointments for candidates and also confirm appointments with clients
• Greet applicants when they come into the office
• Schedule international and domestic travel arrangements
• Prepare time and expense reports
• Perform industry and company search
• Produce and edit all correspondence
• Serve as liaison for managers and outside clients

Qualifications:

• Extremely organized
• Strong interpersonal skills
• Strong written and verbal skills
• Advanced skill level with Microsoft applications including Outlook, Word, and PowerPoint
• Ability to work in a fast paced ever changing environment
• Must have supported senior level executives
• The ability to prioritize multiple projects simultaneously
• BA/BS is preferred




$200 BONUS FOR REFERRING A FRIEND OR CLIENT TO US (See our Website www.knft.com for details)

We are accepting resumes from local applicants only. For immediate consideration, please contact your KNF&T Staffing Resources consultant. If you are not registered with KNF&T, please submit your resume to rtaylor@knft.com

Executive Assistant - Management Consulting Firm (Boston)

A prominent Boston consulting firm is seeking to hire an executive assistant to support a Partner and a Vice President in various capacities. The qualified applicant will join a firm that prides itself on its reputation and commitment to employees.

Responsibilities will include, but not be limited to:
• Provide administrative support to executives, as well as additional members of team as needed.
• Organize and maintain multiple calendars; schedule complex meetings; meet and greet visitors; coordinate meeting rooms, luncheons, etc.
• Answer, screen and route phone calls.
• Coordinate travel arrangements including flight, hotel and ground transportation.
• Process expense reports and reimbursements.
• Prepare correspondence and presentations.
• Interact with external clients, investors, vendors and other individuals throughout the firm.
• Perform ad hoc projects as needed.

Qualifications:
• Minimum three years of administrative experience preferred.
• College degree or equivalent experience.
• Proficiency in Microsoft Office software (e.g. Outlook, Word, Excel, and PowerPoint).
• Excellent organizational skills and attention to detail.

Salary is commensurate with experience and include very competitive benefits. Interested candidates please forward resume as an MS Word document. Word attachment.

Administrative Assistant/ Finance Assistant (Boston)

We are a growing financial firm located in downtown Boston and are actively interviewing for a position open within one of our equity departments. This position is a split role and will be administrative in nature but also carry research duties for the team. There are seven in this department and we are looking for a candidate to come in and support the needs of the group.

Responsibilities:
Act as the gate keeper for the department
Speak with high-level clients and internal management
Coordinate travel, events, and other needs for the manager
Conduct industry research on clients
Prepare client briefings and product information
Maintain the client database and run reports
Proactively seek out projects and other duties for managers and analysts
Handle correspondence coming in and out of the company
Arrange and set-up for on-site and off-site meetings
Work with internal teams and external clients on administrative needs

We are looking for candidates with an interest in learning about and growing in a financial environment. This is a great opportunity to join a growing international organization with offices around the world.

Requirements:
Flexible to take on new duties and tasks
4-year degree is desirable but not required
Strong researching and analytical skills
Proficiency in MS Office

Please be sure to attach an MS Word copy of your resume for review. We offer competitive benefits, pay, and bonus structure.

Adminstrative Program Director (Longwood Medical Area)

The Center for Human Cell Therapy, (CHCT) at the Program for Cellular and Molecular Medicine/IDI, at Children's Hospital Boston has a dynamic opening for full-time Administrative Program Director. Located in the heart of the Longwood Medical Area, this position will allow the right candidate to be on the ground floor of the next important phase of this national program.

The Administrative Program Director oversees various aspects of the program to ensure that activities at the CHCT are carried out in accordance with established specifications, schedules, and budgets; coordinates interdepartmental and inter-institutional functions in order to minimize delays; meets with program team members on a regular basis to review program status and plan future actions. This functions as key contact person for the NHLBI for coordinating activity for cell therapy facilities throughout the country. S/he also works closely with the Director and Co-Director to provide administrative oversight to all aspects of the grant including participation, planning, and management of meeting, retreat, website, and fiscal activities to promote scientific and intellectual interactions, and identify coordinate, and manage any new needs of the Center. In this capacity, the Administrative Program Director also will provide project management support (e.g., grant preparation, manuscripts, papers, development proposals), and assist the Director and Co-Director to produce summary reports, annual report, and non-competitive grant renewals.

In addition to the above, the position includes at a secondary level, the tracking of budgets, organizing meetings, booking travel arrangements and keeping the office and staff well organized. you will play a key role with your computer skills. Proficient with Macintosh and Microsoft Word and ability/interest to learn software programs, including power point presentations is a must!. The right candidate will be able to work independently, possess excellent grammatical and editing skills, be detail-oriented and take the initiative when necessary. A minimum of a 7 years of Administative/Project Management experience with a BA/BS. MA, MPH preferred!

PCMM/IDI offers an excellent benefit package with company paid pension and time off benefits. Due to IDI's non-profit status, we do not provide relocation assistance or travel reimbursement. Local candidates are strongly encouraged to apply.

All resumes must be submitted to: jobs@idi.harvard.edu Please include a resume, letter of interest and salary requirements. NO PHONE CALLS PLEASE. NO AGENCIES PLEASE.

Permanent, full-time Receptionist - Dental Office (Downtown Boston)

We have a small, busy, highly regarded and friendly Dental office, located in downtown Boston, conveniently near public transportation, at the Government Center. We are in need of a mature, reliable and personable individual to provide general office services, which would include; receptionist duties, appointment scheduling, third party and direct patient billing, record keeping, and associated conventional duties. While minimal typing is involved, computer expertise is not required. Prior Dental office experience is not mandatory.

Please do not respond unless you are able to satisfy the following criteria:

1. Compensation will be solely on a per-hour-worked basis, and will be from $12 to $15 per hour, based on experience.

2. Hours will be from 8:00 am to 5:00 pm daily, except for 8:00 am to 1:00 pm on Wednesdays.

3. Fringe benefits, such as health insurance, paid vacations, etc., are not included.

Please respond to do5@comcast.net and include your qualifications, availability, and contact information. The anticipated volume of expected e-mails may prohibit our ability to respond to all.

Billing representatives (Newton)

Expanding Medical Billing Company in Newton seeks billing representatives.
Responsible for all aspects of clients' billing process including data entry, posting, rejects and denials, and agings.
Experience preferred. Competitive salary and benefits. EOE.
Please forward your resume to nnager@sbscincorporated.com or fax to 617-244-1827

Administrative Assistant (Franklin, MA)

We are looking for an Administrative Assistant on behalf of our client, the leader in the data storage industry. This position will be based in Franklin, MA.

Summary
As an administrative assistant, you will play an integral role in supporting the various projects for a team of individuals or managers. An administrative assistant works very closely with the team or individual to ensure their goals are met on a daily basis. This role also works with other support staff to schedule meetings and plan travel for staff and clients.

Responsibilities
• Type letters, reports and other correspondence as required; coordinate and implement special projects; maintain confidential files; attend staff meetings, take and distribute minutes and follow up on action items
• Arrange some travel, expenses, and presentations/reports before business trips and meetings.
• Print out e-mails, calendars, reports at team’s or manager’s discretion
• Provide telephone coverage for the office as needed
• Coordinate meetings internally and externally
• Make travel and lodging arrangements as required
• Maintain team’s and managers’ calendar and daily schedules for immediate group members
• Communicate with managers outside the department and across functions and other business units
• May communicate with outside customers and vendors
• Perform other related duties as required

Qualifications
• More than 3 years of secretarial experience in a comparable corporate environment
• Proficiency in Microsoft Office software including Word, Excel, PowerPoint, and Outlook
• Good writing and grammatical skills (i.e. for generating and editing memos)
• Ability to take initiative in a fast-paced environment
• Must be extremely detail-oriented and possess strong communication and organizational skills
• Ability to work under pressure to meet deadlines
• Proven track record of working cooperatively and effectively with various personalities and levels of management/support staff
• Self-starter with strong sense of ownership and involvement
• Must be flexible enough to work overtime if needed

Veritude is proud to be an equal opportunity employer and supports a diversified environment. Veritude was founded in 1986 as the Managed Services Provider for Fidelity Investments' North American temporary staffing needs.

From our core geographic areas in the Northeast and the Southwest, we find the highest quality talent for your organization through our temporary staffing, direct hires and managed services programs. We are always working to improve quality of hires, raise the efficiency of your recruitment process, increase retention and control recruiting costs. We are always working tirelessly to earn your trust and help you succeed.

Contact: Pete.Menger@veritude.com

Call Center Representative (Avon, MA)

LOOKING TO HIRE FULL AND PART TIME CALL CENTER REPS ASAP!

TO BE CONSIDERED FOR THIS POSITION YOU MUST:
-WORK WELL IN A TEAM ENVIRONMENT
-HAVE PREVIOUS CUSTOMER SERVICE WORK EXPERIENCE
-HAVE STRONG COMMUNICATION AND TYPING SKILLS
-HAVE A PLEASENT AND PROFESSIONAL SPEAKING VOICE
-BE DETAIL ORIENTED
-HAVE RELATIONSHOP BUILDING SKILLS; BE ABLE TO GAIN QUICK RAPPORT
-BE PROFICIENT IN ms WINDOWS, INCLUDING WORD AND OUTLOOK
-HAVE A POSITIVE ATTITUDE

EMAIL YOUR RESUME TODAY !!!

Part Time Office Staff (Winchester, MA)

A 38 year old company needs one individual to add to its growing staff. Looking for permanant part time office help, regular business hours.

Job entails processing orders, answering phones, basic customer service. Must be highly skilled in basic computer programs: Word, Outlook, Excel etc. and be open to various other administrative duties.
Believe it or not, Facebook, Twitter & MySpace knowledge a plus.
Please send resume customerservice@wgairs.com

Secretary & Customer Service

We are an intimate apparel company seeking to fulfill an entry - level secretary and customer service positions.



Requirements:



- good team player

- good communication skills



If this sounds like you, please email us: http://www.resume-plan.com

Receptionist and Office assistant. Part time. (Boston)

Stillman@Associates LLC. is looking for a part time Office Assistant/Secretary/Receptionist for our Boston based office. Duties include sending out daily mailings, answering phones, filing, and cashiering. Individual must be proficient in basic computer skills as well.

We are looking for someone who can work 4-5 days per week, approximately 5-6 hours per day.

All candidates should apply at:

Current Openings

Head Teller (North Easton)

We are looking for dedicated, reliable individual who would be able to assist the Branch Manager with daily branch operations. Full-time head teller position available. Responsibilities include processing customer transactions, performing customer service related tasks including opening new accounts, and supervision of tellers. Qualified applicants should have two or more years of banking experience. Competitive salary & excellent benefits including health insurance & 401(k) plan.

Please send resume or call:
Bank of Easton
Attn: John Morley
275 Washington Street
N. Easton, MA 02356
508-238-1000 508-230-3004 (fax)
EOE

Administrative Assistant, via program for workers at least 55 years (Waltham)

Seeking Part Time Administrative Assistant
(via Operation ABLE program - applicants must be at least 55 and not have any other employment)

WATCH is a nonprofit member-driven community development corporation in Waltham. WATCH works towards a more just community in the Waltham area by promoting and creating affordable housing, providing adult education and leadership development and empowering underrepresented residents through civic engagement.

WATCH has an opening via Operation ABLE, an organization that helps mature workers transition back to work. Through this program, we seek an Administrative Assistant to become part of our small team of employees. The Administrative Assistant will provide a range of administrative support primarily to support office functions.

The work will include:
• Fielding calls from community members asking about WATCH’s services
• Processing acknowledgement letters for financial donations,
• Tracking registration for our first time homebuyer class, including fielding calls
• Data entry in our membership database
• Adding documents and small updates to the WATCH website,
• Other tasks as needed, to include photocopying and ordering office supplies

Qualifications:
• Because the position is funded through Operation ABLE, candidates must be at least 55 years old and have been out of work.
• Highly organized
• Ability to work independently among a small staff of team players
• Computer proficiency and experience, including in Microsoft Word and Excel
• Strong customer service skills: patient, friendly, able to explain the organization’s work clearly

This is a 20-hour a week position located at WATCH’s office on Moody Street in Waltham. Hours are flexible within the standard work week. The Administrative Assistant reports directly to the Executive Director and will also receives training and other assistance from Operation ABLE.

No phone to WATCH calls, please. For more information from Operation ABLE, contact:
617-542-4180 ext. 133 and mention WATCH.

To apply, forward a resume and letter of interest to: watch@watchcdc.org by January 8th, 2010. Resumes will be reviewed on a rolling basis and hiring may occur before that date.

Broadreach Group is looking to hire a junior recruiter (Boston's Financial center)

Broadreach Group is looking to hire a recruiters to work in the newly established Boston office. The role will support the Global Asset Management Team.

Responsibilities:

- Recruit high-end talent, extend your network and build relationships within specific vertical markets.
- Work on behalf of name-brand clients
- Build successful partnerships with your candidates
- Use consultative selling skills to distinguish yourself and the service you provide
- Help clients identify position requirements and manage the search process by building trust and respect throughout the course of the relationship
- Screen resumes for targeted job order matching
- Effectively present the best candidates to clients, focusing on how individual qualifications meet the client's needs
- Negotiate terms and conditions of all offers with clients
- Cultivate and strengthen client relationships for mutual, long-term success

Requirements:

Bachelor's degree or related experience
- 1+ years of prior staffing or sales experience preferred. Financial Services industry specialization a plus.
• Experience/knowledge of financial services industry
• Demonstrated track record recruiting technology professionals - fin/tech
• familiarity with research databases (i.e. linkedin, facebook, bloomberg, IPREO etc.)
• Knowledge of File Finder highly desireable
- An interest in joining an entrepreneurial team, and an ability to contribute to strategic discussions around the continued growth and direction of the team
- An ability to be successful in sales environment
- Strong communication skills in both written and oral form
- Ability to influence and persuade others in a sales environment
- Strong commitment to results
- Adept at multitasking in fast-paced environment
- Effective time management
• Strong detail orientation
- Ability to problem solve and make decisions quickly and effectively

Bookkeeper/Receptionist Part-time (Framingham)

Tokay Software is a pioneer in software for the drinking water utility industry. Founded in 1986, we are the leading provider of cross-connection control management solutions for water utilities. (An environmentally sensitive issue.) Located conveniently in Framingham, Tokay Software culture is low-key.

We are a small but mighty company in need of a part-time bookkeeper/receptionist. The hours are from 8.00am to approximately 11.30am. The responsibilities of the position include hands-on responsibility for maintaining Quickbooks, answering the phone and other office management tasks.

Requirements include:
Quickbooks experience
Proficient with Word, Excel and Outlook
Strong organizational skills
Excellent customer service and interpersonal communication skills
Must be able to prioritize work and work independently
Work well in a small team oriented office

To apply:
Email your resume with a cover letter to HumanResources@Tokay.com.
The letter must address these issues:
1) the town where you live, and
2) your reason for wanting part-time employment.
.
Our apologies in advance, but due to the high volume of resumes received, we are unable to accept telephone calls regarding available opportunities and will only contact those candidates being invited to interview.
.
The work is on-site. Candidates only, please. No third parties. EOE.

Full Time Office Coordinator (Brockton)

Full - Time Office Coordinator
Audiology practice seeks
a detailed, hi-energy,
motivated people person
in Brockton, MA.
No exp req / will train.
Good pay/ benefits.
Please Call:
951 262 2860

Part Time Bookkeeper (Watertown )

PART TIME BOOKKEEPER / OFFICE ASSISTANT

ABOUT THE ORGANIZATION: Advances Learning Center (www.advancesonline.com) is dedicated to providing outstanding educational services to children with autism-spectrum and related disorders using scientifically - validated teaching methods. Our teaching and consultation is informed by the current educational research. We collaborate with all members of the child’s team to ensure generalization and functional use of new skills. We offer ABA Consultation and 1:1 services, social skills groups and assessments and other services.

ABOUT THE POSITION: We are looking for an experienced, highly motivated, detail oriented and organized bookkeeper who would report directly into the Executive Director. This is a part time position with flexible hours, generally 10-15 hours per week. Hours must be worked on site and during regular business hours. This position is currently offered on a temporary basis, with the possibility of permanent employment.

Responsibilities:
• Accounts receivable: bill clients 2x/mo, with an additional large group billing 3 times per year
• Accounts payable: Enter and pay bills weekly
• Balance the checkbooks at least 1x/mo
• Make and enter deposits daily
• Process payroll 2x/mo and distribute paychecks
• Other projects as needed (breaking down where income is coming from, cash-flow analysis, etc.)

Requirements:
• College coursework in accounting or business and/or experience in bookkeeping preferred
• Knowledge of QuickBooks preferred
• Proficient in Microsoft Office (Excel, Outlook, Word, etc.)
• Excellent interpersonal / communication skills
• Excellent organizational and time management skills
• Self-starter, dependable, flexible, detail oriented, resourceful, organized, and able to work independently.

Please send your resume and cover-letter, indicating your hourly rate requirements to jobs@advancesonline.com.

Administrative Assistants

Administrative Assistants needed for contract and contract to hire opportunities in the Boston and Cambridge areas.

We are seeking professional candidates with at least 6-8 years of experience supporting senior level executives. All applicants must be proficient in MS Office, have excellent verbal and written communication skills and be able to work in a fast paced environment. Lotus notes is a plus. A Bachelor’s degree is preferred.
If you meet the above qualifications, please e-mail your resume to renee@hirepartnership.com.
About Us

At Hire Partnership, we discuss what YOU want. Whether you're looking for a career change, a temporary position or something in between, we have the experience to match you up with a company that fits you.

We partner with some of Boston’s leading
companies—offering you opportunities you simply can’t find elsewhere.

www.hirepartnership.com

Administrative Assistant - entry level (Malden, MA)

Are you looking for a challenge? Do you like variety in your work? Are you interested in serving nonprofit organizations? Are you interested in learning more about event planning; organizational management; or databases?

We are looking for a self-starter to join our team of professionals. This is an excellent opportunity for someone who is looking for an entry level position; wants to take on responsibility and grow; and likes to learn about various professions such as facilities management, economics, association management, and advertising.

Projects may include coordinating and attending scheduling meetings; managing email; membership meetings; processing membership requests; maintaining the database; updating websites; production of a newsletter and daily interaction with the membership and boards of directors.

The successful candidate must have excellent written and oral communication skills; computer skills; good memory and strong organizational skills; the ability to handle multiple tasks; have a sense of humor; like dogs; and, be able to meet deadlines and work under pressure. Experience with dreamweaver; frontpage or other web design programs a plus. Requires BA/BS;excellent English grammar, professional telephone manner ability with figures; attention to detail; ability to work in coordination with a team of individuals; ability to learn different software. Must also be confident and able to work with different personalities.

Good location – easy parking and T accessible. This is a full time position with good benefits including full health insurance (BCBS).
Please submit cover letter and resume to email listed below. Please include your salary requirements. Please note we will not consider any resume without a cover letter. No phone calls please. Due to the volume of responses, we may not be able to respond to all applicants.

SALES SUPPORT CALL CENTER (Needham, MA)

Come Grow With US!
GF Sprague, Boston’s most respected roofing company, is seeking 2 qualified candidates for their appointment setting department. The appointment setters are responsible for scheduling appointments with interested customers that have called GF Sprague looking for Roof Repair or a New Roof.

GF Sprague has seen its business grow while most roofing companies have experienced a decline. Our unique lead generation methods unique lead generation methods and large advertising budget make the phone ring and creates an excellent income opportunity for part time employees. The qualified candidate will work directly with homeowners and outside sales people.

Great staff and management team to work with. Casual and friendly work environment.

Qualified candidates will be provided with:
• Comprehensive benefit package including 401k and profit sharing
• Competitive pay package • Training • A career and company that you could be proud to represent • Opportunity for advancement

The Candidate should have:

• 2 years working in a small business environment (Is a Plus)
• Data Entry
• Customer Service
• Setting appointments
• Strong work ethic, discipline
• Excellent verbal and organizational skills
• Strong desire to succeed, must be teachable • Reliable work habits

Submit your resume with cover letter for the following positions, Sales Professional, to info@gfsprague.com, fax 781-455-0036 you will be contacted to arrange a confidential interview. Visit our web site www.gfsprague.com

Office Project Manager (Malden, MA)

Are you looking for a challenge? Do you like variety in your work? Are you interested in serving nonprofit organizations? Do you like to be organized?

We are looking for a self-starter to join our team of professionals. This is a great opportunity for someone who is looking for an entry level position; wants to take on responsibility and grow; and likes to learn about various professions such as facilities management, musical instruments, association management, and advertising.

The individual will be responsible for creating and maintaining a work plan for each association; managing dates and deadlines; and ensuring that not only the large projects but also the small requests. The individual also will work on other projects such as partipicipating on conference calls, updating the database, reviewing email, and periodically attending meetings.

The successful candidate must have excellent written and oral communication skills; good memory; computer skills; strong organizational skills; the ability to handle multiple tasks; have a sense of humor; like dogs; and, be able to meet deadlines and work under pressure. BA/BS or equivalent experience required. Previous experience managing projects a plus.

Good location – easy parking and T accessible. This is a full time position with good benefits including health insurance (BCBS).

Please send resume and cover letter with salary requirements to the email listed below. Please note that a cover letter MUST be included in order for your resume to be reviewed.

Growing Technology Company Seeks Part-Time Administrative Assistant (Malden)

We're a growing technology company that needs an experienced admin assistant who's willing to tackle whatever needs done to help the business grow.

Responsibilities would include things like:

- file and organize
- pay bills, mail invoices and receive payments
- create documents and letters
- process incoming and outgoing office mail
- answer telephone, respond to email
- research and gather information for business needs
- complete and file business forms
- order office supplies and other materials

Desired skills:

- extensive administrative skills
- attention to detail
- ability to multi-task
- professional, friendly, and patient with customers and coworkers
- trustworthy
- proficient with computers, email, web, word processing (will be using an Apple iMac)
- familiar with accounting (paying bills, invoicing, spreadsheets, reports, etc)
- assertive but not overbearing, willing to listen to understand business needs
- familiar with needs of a small business

The position is permanent, part time, roughly 25 hours a week. We're in need of office coverage from 9am - 2pm, Monday through Friday, so are hoping to find someone who prefers that schedule.

Our company specializes in electronic accessories, mostly for iPod and iPhone. We're steps from the Malden Center train station.

Office Assistant (Downtown boston)

Fast paced office currentl seeks office assistant.

Must be able to type atleast 30wpm. Some data entry.Answering phones, ect

Client Account Representative (Burlington, MA)

CUSTOMER SERVICE POSITION
Benefit Plan Designs Insurance Agency, Inc. is a mall employee benefit brokerage firm based in Burlington, MA, conveniently located near the intersection of routes 95 and 3A.

Requirements:
3-5 years client service experience with a health insurance provider or employee benefit brokerage agency.

Experience working in a small office environment, (under 10 employees), a plus.

Primary Responsibilities include:

All aspects of Employee Benefit Client service.

Pro-active client service; assist client in all aspects of employee benefit plan service needs.

Duties include:

„« Resolving claims, billing, administration, and similar types of service functions.
„« Attending employee benefit meetings at accounts, with vendors, with employees and at employee benefit fairs.
„« Communicating with vendors & clients to insure smooth operation of employee benefit plans.
„« Negotiating renewals with vendors.
„« Marketing coverages to offer renewal alternatives to clients.
„« Communicating renewals to clients.
„« Assist clients with 5500¡¦s preparation.
„« Assist clients with COBRA administration.
„« Assist clients with electronic enrollment processes.

Secondary Responsibilities:

Promote new lines of coverage/benefits to existing clients.

„« Assist Account Executive/Sales Representative in sales and service relationships of assigned clients.
„« Assist other office employees with providing client services to clients not directly assigned to you to promote a unified team service ¡§face¡¨ to all BPD clients.

Litigation Assistant (Needham, MA)

Posted to admin/office jobs on boston -- metro west craigslist
This will make a new copy of this posting available on the site. You will have the opportunity to make changes to the content before it is made live.

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Do you like solving puzzles? Are you a people person? Can you think on your feet? Can you work independently and cooperatively as part of a team? Are you a quick learner? Do you seek to improve your skills and would you like the opportunity for advancement? If your answers to these questions are yes, then you may be interested in our current job opportunity.

The Position

Our Legal Assistants troubleshoot and process documents relating to ongoing litigation as well as interacting with court personnel, sheriffs departments and other law firms on a daily basis. Primary responsibilities also include working with the follow-up queues requiring telephone discussions with court personnel, sheriffs departments and others on a daily basis to ensure that the case is proceeding as required by troubleshooting and solving problems on an individual case basis as issues arise. This position reports to the Manager of the Litigation Support Team. We are a fast-paced, team oriented organization and we take pride in the fact that we provide our clients with the highest level of service possible. We offer comprehensive training to assure that all of our legal assistants represent our firm and our national clients in a productive, professional and positive manner.

The ideal candidate for this position must be detail-oriented, able to multi-task, and enjoy working in a fast paced environment. It requires strong analytical, problem solving and organizational skills. We seek an individual who can effectively utilize excellent communication and interpersonal skills when dealing with court personnel, sheriff’s departments, attorneys and other offices as well as with our in-house team. We are seeking an individual who is enthusiastic and friendly while displaying a high level of professionalism and individuals who possess a positive attitude. The position requires the ability to work and communicate effectively within a team setting and with people at all levels. Above all, this person should be interested in the legal process, be results driven, enjoy being part of a successful organization and be highly motivated. We are looking for an individual who possesses a positive "can do" attitude and who has a strong work ethic.

Founded in 1991, our firm is one of the Boston area’s most dynamic mid-size law firms with a national reputation in the field of debt collections. We value dedication, diversity, drive and a strong work ethic. We are committed to providing the highest level of service to our clients and their customers.

Our goal as an employer is to recruit, train and retain employees who are dedicated to quality and we, in turn, work hard to ensure employee satisfaction.

Requirements for Legal Assistant
•Bachelors Degree or Paralegal Certificate with equivalent work experience in a legal setting
•At least one year of recent experience in an office environment with general business, financial background or related experience.
•Ability to communicate clearly and professionally over the telephone with proper telephone etiquette.
•Strong Computer Skills
•Strong work ethic with positive "can do" attitude

WE OFFER THE FOLLOWING:
Energetic work environment with competitive salary and bonus plan. Comprehensive paid training. Benefits include 401K, Health Insurance, Dental Insurance, Life Insurance, Disability Insurance, paid vacation,sick and personal time, on-site full service cafeteria and drycleaner, beautiful lakeside location with walking trail, free transportation from MBTA green line.
Please submit your cover letter and resume and please reference Legal Assitant in the subject line of your response.


Location: Needham, MA
Compensation: $12 to $15 per hour d.o.e.
Principals only. Recruiters, please don't contact this job poster.
Please, no phone calls about this job!
Please do not contact job poster about other services, products or commercial interests.

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Career Receptionist Role (Newton)

We have an open position within our organization for a professional front-desk administrator to come in and work for our busy office. The position within our group is critical since it is the first person that clients meet with. We are looking for a professional and career Receptionist/ Administrative Assistant. There is no growth offered for this position, so we would need someone comfortable with this.

Duties include, but not limited to:
- Answer Switchboard.
- Assist Vice President with back-up support as needed
- Open the mail.
- Ensuring operation of equipment
- Welcome guests and seat them in the conference room.
- Order office supplies for the office.
- Copying, scanning, faxing and setting up the filing systems.
- Helping out with mailings

The hours for this position are 8:30 - 5:30

Requirements:
- 10+ years of work experience, not necessarily in an administrative setting
- Comfortable with technology and MS Office
- Friendly, professional, and up-beat
- Must be reliable and have a car

To apply for this position, please make sure to attach your resume in an MS Word format. Any resumes that aren't sent as attachments won't be considered.
We offer excellent benefits and a great working environment!

Temporary SAP Material Process Assistant (Danvers, MA)

Osram Sylvania, one of the world's largest lighting manufacturers, is looking for a temporary Material Process Assistant for our North American Headquarters in Danvers, MA

This position is a full time, 40 hours a week Monday through Friday. This is a temporary position expected to last 2 months.

There are no company paid health benefits associated with this position.

The position will start as soon as possible.


Job Description:
This person will be helping to process the material master backlog. They will be:
1. Open and complete work items in SAP
2. Pull together cycle time reporting for product managers
3. Review NPR's in the system and if all information is not complete- Follow up with appropriate department to fill in gaps
4. Pull packaging specs, create unit of measure and manually enter data into SAP

Pay rate for this position is between $17-$18 an hour.

Requirements:
HS Degree
Associates preferred
SAP experience preferred
Microsoft experience


TO APPLY PLEASE USE THE LINK BELOW.
For quick consideration
Click here to apply

Inside Sales Associate (Sharon, MA)

General Responsibilities:
The Internal Sales Assistant will be responsible for identifying and qualifying new sales leads, providing sales support to senior sales staff, maintaining account databases, building relationships and bonding with customers as well as selling product samples. The intent of this position is to make it easier to do business with us through consistent support and communication.

Principle Duties and Responsibilities:
Support Outside Sales Reps by assisting them in identifying, and qualifying a minimum of 25 A or B accounts per week, coordinating with their weekly travel schedule
o Outbound calling to qualify accounts in the area that appear to have decent buying potential and in your judgment, have been overlooked.
o Identify A & B accounts that should be seen by the rep.
o Use the above information to furnish the reps with approximately 25 names per week

Outbound calling within assigned reps regions to A & B & C accounts, generating sample sales on those calls.
o Calls to accounts that are not reaching their buying potential

Use resource material as your primary database for account information. (Marketing to provide actual resources)
o ASI Fast Find
o College and University Listings
o Sporting Goods stores
o Resort Stores
o Google

Assist reps in maintaining accurate, thorough, and up to date information within the ACT system

Appointment Management in conjunction with the Sales Reps

Understanding our line of products and be fluent in all company operating systems.

Work w/new National Account Manager TBD in identifying National Account opportunities that reside in a Sales Rep’s region. Understand which accounts in your Rep’s region belong to National Buying Groups and communicate with your rep and NAM to increase volume.

Assist in pre-show calling by pre-booking appointments w/top customers and prospects. Like wise, assist in post-show follow up activities w/customers that stopped by the booth that reside in your rep’s territory.

Have a record of sales volumes and partner with reps on goals and expectations on a weekly, monthly, and quarterly basis. Assist them in exceeding their sales volumes.

Qualifications:
Bachelors Degree Preferred
Must be comfortable on the phone, and always remain professional.

Daily/ Weekly Requirements:
Minimum 400 calls per week
Minimum 30 sample orders per month (Orders that were given to you on the phone when you called)

Business Development - Operations (Braintree, MA)

Quickly growing small company seeks organized, independent individuals for business development - Operations

Global supply network with manufacturing client base across north america. Position will require some national travel. Interaction with foreign companies. Interaction with professional buyers and R&D.

Will consider candiates from a variety of backgrounds and experience levels.

small company with tight efficient group. employee have been known to change responsiblities/ positions depending on skill and perferences. Informal environment.



Full time position. hourly rate. benefits.

Please send resume for consideration.

For recent college grads please indicate GPA. For more exprience candiates please outline B2B sales/business development experience.

Admin Assistant (Charlestown)

We are a fast paced 80 person MEP Engineering firm looking for an administrative person to assist with the daily duties of administration.
Skill Requirements:
Candidate must be able to multi-task, possess strong word processing skills and knowledge of Microsoft Word and Excel, professional verbal and written communication skills and ability to type 60 wpm. Experience with document specifications preferred but not required. Should have knowledge of switchboard and should be able to perform a variety of other office related duties.

Staffing Assistant (Longwood Medical Area)

Staffing Assistant
This temp to perm position requires a person with an excellent work ethic to provide staffing support to the VPNE operation in the Longwood Medical Area. We are a fast-growing company with growth potential for the right candidate.
Requirements Include:
Bilingual English/Spanish a must
Intermediate skills in excel or proven ability to quickly learn
Ability to work calmly under pressure
Thrives on working around people
Strong Attention to detail
Friendly and pleasant demeanor
Desire to learn and grow
Job Duties:
Providing support to 150 employees and a small office staff through various administrative tasks.
We're looking for someone with 1-2 years of admin support experience or a recent grad looking for an entry level job with growth potential. Pay depends on candidate qualifications.
Please e-mail resume and cover letter stating why you are interested in this position, past experience or skill set that qualifies you for this roll, and future career goals.

Beauty Company seeks FT Retail/Customer and Office Support (Boston)

We are a small, rapidly growing company in the beauty industry and we are seeking a full time, retail/ customer and office support person. The ideal candidate for this position will have the ability to thrive in a small casual work environment and still maintain a high level of professionalism. There is tremendous room for growth within the company and we are looking for a creative and ambitious candidate to fill this role.
Job duties would include greeting customers, answering phones and customer inquiries, processing orders and preparing shipments, data entry, administrative support, trade show preparation, possible travel and various other office related duties.

Job Requirements & Qualifications:
• Minimum of AA Degree preferably recent college grad w/BA
• 1 + years of administrative experience
• Customer Service / Retail background
• Proficiency in MS Office skills including Word, Excel and Outlook
• Ability to learn quickly and multi task in a fast pace environment
• Meticulous attention to detail and ability to carry an assignment to completion
• Good organizational and time management skills
• Able to take constructive criticism and direction
• Strong written and verbal communication
• Strong Interpersonal skills
• Great customer service and problem –solving skills
• Ability to work well independently and as part of a team
• Ability to take initiative and have good judgment and discretion
• Knowledge of hair extensions and hair fashion trends also helpful but not necessary

Please note: All applicants must be able to work Saturdays and pass a criminal background check

This is a very unique and exciting opportunity for the right person! If you are interested please email and attach a copy of your resume, cover letter, references and salary requirements.

Part Time Bookkeeper (Holliston, MA)

Holliston Law Firm specializing in real estate, corporate law and estate planning seeks experienced, self-motivated individual for a part-time bookkeeping position. Mothers hours with a flexible schedule is available. This is a perfect opportunity to re-enter the workforce and update your skills.

Candidate must be able to manage all accounts payable and receivable, including: time entry preparing bills, producing payroll and filing State and Federal payroll taxes; monitor collections; prepare monthly budget reports; reconcile several accounts each month; maintain the Firm's Operating and Private accounts and Escrow accounts to IOLTA standards and all banking.

Other duties include general administrative support for two attorney’s including drafting letters and memos, answering phones and filing.

Experience with Microsoft Office, QuickBooks Pro 2007 and Sage Timeslips software a must.

Office Manager - Antique Auto Restoration (Danvers)

We are looking for a detail oriented professional to oversee the day to day administrative functions of an antique car restoration shop. Candidates must have prior exp working in an automobile restoration environment. Duties include, bookkeeping, customer service, filing, ordering, working with vendors, scheduling appts/shows and overall management of paperwork regarding cars.

Candidates must be detail oriented, present professionally, have excellent customer service skills, have excellent computer skills and have strong bookkeeping knowledge. Should be well versed in the Automobile restoration trade.

Part time to start with possibility of full time depending on the need.

Reception and Facilities Assistant (Financial District)

EnerNOC is seeking a part-time Boston Reception and Facilities Assistant to support our corporate headquarters in downtown Boston. This position will report to the Manager of Facilities and Administration and is an ideal opportunity for current students and/or candidates interested in pursuing careers in Facilities Management/Administration to obtain valuable hands-on experience in the field.

EnerNOC, Inc. is a leading developer and provider of clean and intelligent energy solutions to commercial, institutional, and industrial customers, as well as electric power grid operators and utilities. Our technology-enabled demand response and energy management solutions help optimize the balance of electric supply and demand. We are a phenomenal team of people that support the effective, economical, and environmentally-friendly stewardship of energy resources. We passionately pursue this goal daily by acting as market advocates, working with unparalleled integrity, pursuing the best cost-benefit opportunities for customers and our business, and remaining firmly committed to what we do. We believe our values and enthusiasm are contagious!
Among other responsibilities, the Reception and Facilities Assistant will be expected to:

* Ensure that all office space and common areas are well stocked, organized, and in good repair.
* Prepare conference and training rooms for events
* Assist with internal moves
* Provide administrative support to the Manager of Facilities and Administration for the purchasing of goods and services, repairs to property and equipment and other duties as required
* As a back-up to the main receptionist during a daily hour lunch break, manage front desk duties including answering phones, greeting guests and receiving and distributing packages
* Perform other duties as required

Preferred hours are Monday through Friday, 9:00am – 1:00pm; schedule may be flexible, provided the candidate can work 12:00pm - 1:00pm every day. Additional hours may be available to provide coverage to the front desk during vacations and holiday periods.

To apply, please visit the following link: http://hiring.accolo.com/job.htm?id=230523060

Administrative Assistant/Sales Support (Norwood, MA)

Administrative Assistant/Sales Support

Established and growing 10 year old Equipment Leasing and Financing Company seeks an experienced, detail oriented Professional Administrative Assistant/Sales Support Person. Experience in a sales environment is preferred and experience in equipment leasing and financing would be a definite plus.

The position includes a wide variety of activities and is best suited to a motivated, polished, intelligent, self starter who has the drive and energy to make this position a success

In this role you will be responsible for answering the phones, assisting our lessee’s and vendors, processing lease applications, creating and/or reviewing lease documents, processing lease files, following up with vendors and lessees, making outbound sales calls to customers during any slow time, maintaining a data base, plus normal daily office tasks, i.e., mail, etc.

This position requires:
1) The ability to multi-task in a fast paced environment
2) The ability to solve problems & work under some pressure
3) Excellent verbal and written communication skills (must speak English Fluently)
4) Proficiency in Microsoft Word, Excel, and Outlook
5) Proficiency in Act, Goldmine& Card Scan is a plus

Please attach a copy of your resume and cover letter. We are looking to fill this position as soon as we find the right candidate!

Executive Assistant to $70k – North of Boston!!

Polished, organized and diligent Executive Assistant needed to support a busy global executive at a thriving company, located north of Boston! In this role, you will be responsible for providing comprehensive administrative support to this executive as well as acting as a liaison and knowledgeable resource for international executives. Ideal candidates must have previous experience supporting a global executive; advanced technical knowledge of the Microsoft Office suite; superior communication, interpersonal, project management and problem solving skills; and experience arranging complex international travel logistics and coordinating in multiple time zones. This is an outstanding opportunity for a detail-oriented, proactive professional who thrives in a fast-paced, dynamic environment!

Interested and qualified candidates, please submit resumes, with reference to job code: A35525, to cladminperm@beaconhillstaffing.com.

Beacon Hill Staffing Group is an EEO Employer.


Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillsg.com.

We look forward to working with you.

Biomedical Research Administrative Assistant (Cambridge)

We are a growing medical company located in the Boston area and have an open position within our office. We are looking for someone who can interpret scientific information and provide administrative support to the busy research team. This is an administrative position with the opportunity to take on additional duties as the position develops.

Duties include:
Administrative support to the team
Event planning
Database management
Maintaining calendars and scheduling in Outlook
Coordinating travel and meetings

Requirements:
4-year degree is preferable
Hard-working, not afraid to put in extra time to get the job done

We offer competitive salary and benefits. To apply, please forward a copy of your resume to the address above in MS Word.

Full - Time Telemarketer (Cambridge)

Telemarketing office seeks
a detailed, hi-energy,
motivated people person
in Cambridge, MA.
No exp req / will train.
Good pay/ benefits.
Please Call:
617 250 8646

Content Entry Position (South End, Boston)

SEEKING: 4 Full-Time temporary employees at interactive firm in Boston to work in content entry contract positions. Employee will be working with a Content Management System to transfer website content from an existing site and Word documents into a newly built site.

DATES: 12/7/09 through 1/9/10 (possibly longer).


REQUIREMENTS:
- Full-time (40 hour weeks)
- Must be able to work 3 to 4 days the weeks of Christmas and New Years
- HTML Experience a plus
- Web CMS Experience a plus
- Must be able to work on-site in our South Boston office

Intern - Temporary Position (Boston, MA)

We currently have an opening in out internship program. This is Administrative Office Position requires strong communication , computer skills and Microsoft Office a must. We are a stock brokerage firm located in downtown Boston.

We hire interns for our administrative support staffing needs and when positions become available, the interns move to a permanent position.

Office hours are 9-5pm Monday through Friday

Do not apply if you are not availble for the above hours.

Service Specialist- Law Firm (Boston, MA)

Document Technologies (DTI) is America's fastest growing document outsourcing company. We believe that we have achieved this success by providing our customers the highest level of quality and service. This reputation for quality and performance rests 100% on the efforts of our employees.

In order to continue our growth and success, we must constantly look to add high-caliber individuals to our team. If you have a "can do" attitude, together with a "client first" set of priorities, we guarantee that we have an opportunity for you.

DTI is seeking candidates for the position of Service Specialist. Qualified candidates will be dynamic, high integrity individuals who are adaptable and innovative, team players that enjoy the challenge of employment within a service-based environment. Should have the ability to effectively deal with internal and external customers, some of whom will require high level of patience, tact and diplomacy to defuse anger and collect accurate information. Experience using all kinds of office service equipment. Candidates should possess a high school diploma or equivalent with a minimum of 1 year professional level work experience in a production environment, preferably a photocopy or printing facility. Prior shipping or receiving or facilities experience preferred, but not required. Candidates must have effective organizational, communication and interpersonal skills.


Responsibilities will include, but are not limited to:

• Monitor and listen to customers to understand inquiries and requests in order to provide accurate information about the facilities and services and prompt assistance.
• Perform basic mathematical calculations using a calculator/computer to accurately figure production time and labor time associated with any copy production.
• Follow established guidelines and procedures for receiving, documenting, organizing and mailing out client packages (i.e. parcel deliveries, messenger services, etc.).
• Ensure customers request and the delivery of faxes/parcels in a timely matter in accordance to DTI’s standards.
• Exhibit ability to take verbal instructions while taking notes to properly produce staff copy projects.
• Accurately produce copy and print projects in accordance to verbal and written instructions.
• Ensure copy projects have been properly produced and Quality Checked (QC’d) to DTI’s standard.
• Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entries throughout his/her shift.
• Have direct involvement and handle complications, customer complaints as they arise such as: lost parcel, damaged packages, untimely deliveries and other similar situations.
• Answering telephone inquiries, loading/unloading parcels, delivering of parcels, copying, and faxing and guest requests
• Exhibit excellence in customer service and the ability to serve others.
• Immediate attention given to customers entering Copy/Mail Center in accordance with DTI’s standard of operation.
• Sort, distribute and meter US mail with knowledge of current postal rates.
• Due to the cyclical nature of the industry team members may be required to work varying schedules to reflect the business needs of the firm.


Reception experience
Scanning and Printing skills
Hospitality experience

Document Technologies offers outstanding career growth, a comprehensive benefits package, and a professional work environment. Be part of a winning team….Make the right choice…Document Technologies.

We encourage diverse candidates to apply. Document Technologies Inc. is an equal opportunity/AA employer.

"PLEASE CLICK ON THE FOLLOWING LINK TO APPLY"

http://careers.dtiglobal.com/apply2.asp?dti?dti2294?pklackowsk?16

AA/EOE

Document Print Specialist (Boston, MA)

Document Technologies (DTI) is America's fastest growing document outsourcing company. We believe that we have achieved this success by providing our customers the highest level of quality and service. This reputation for quality and performance rests 100% on the efforts of our employees.

In order to continue our growth and success, we must constantly look to add high-caliber individuals to our team. If you have a "can do" attitude, together with a "client first" set of priorities, we guarantee that we have an opportunity for you.

DTI is seeking candidates for the position of Document Print Specialist. The candidate will produce a quality product on all types of copy equipment that are with all client instructions and meet or exceeds plant standards. Generally reports to the Shift Manager or Production Manager, depending on the size of the facility.


RESPONSIBILITIES & ESSENTIAL FUNCTIONS:

• Complete all black and white and color copy work, including preparation and run
• Complete call copy jobs according to customer specifications and quality procedures
• Disassemble and reassemble originals without damaging them
• Ensure all meter tickets and necessary forms are complete and accurate, including any specialty billing items
• Inspect all jobs for copy quality to prevent or eliminate defects or mistakes
• Maintain high quality standards and ensure that all work meets or surpasses those standards
• Ensure that all projects leaving the production floor are properly packaged and labeled and that all originals are in proper order
• Inform Production Manager and/or supervisor of copy quality problems and other production problems for all jobs
• Conduct machine checks
• Quality check all copy jobs
• Maintain facility that is organized and meets tour quality standards at all times.
• Comply with DTI policy that any information seen during the copy process is strictly confidential and is never to leave the copy center and never to be talked about to anyone
• Practice good housekeeping habits in work areas and adhere to all safety rules
• Handle basic maintenance of equipment and ensure regular maintenance of all copy equipment
• May be required to work additional hours beyond regular schedule to meet customer commitments which may include evenings, weekends and/or holidays
• Assist in other areas as required


REQUIRED CHARACTERISTICS:

• Able to proficiently use basic copy equipment
• Flexibility in handling multiple projects simultaneously
• Good organizational skill
• Team oriented
• Ability to stand for long periods of time
• Able to produce high volume output with little waste
• Ability to work independently
• Must be detail oriented and focused


REQUIRED CREDENTIALS:

• 2-3 years experience in a copy center environment or service industry


Production Background
Proficient Computer Skills

Document Technologies offers outstanding career growth, a comprehensive benefits package, and a professional work environment. Be part of a winning team….Make the right choice…Document Technologies.

We encourage diverse candidates to apply. Document Technologies Inc. is an equal opportunity/AA employer.

"PLEASE CLICK ON THE FOLLOWING LINK TO APPLY"

http://careers.dtiglobal.com/apply2.asp?dti?dti2291?pklackowsk?16

AA/EOE

Administrative Assistant (Boston)

Founded over 50 years ago, Jacobs Associates is a consulting engineering firm that provides practical, cost-effective, and innovative solutions for difficult underground projects in the water, wastewater, and transportation sectors. With an emphasis on tunnels and shafts, we offer a full range of design and construction management capabilities and provide the broader heavy civil construction industry with a robust package of claims and dispute resolution services.

We have an immediate opening for an Administrative Assistant to assist our Boston office. The responsibilities will include, but not be limited to the following:

• Screen and respond to incoming calls and correspondence; forward appropriate calls or correspondence.
• Professionally meet and greet office visitors, clients, and applicants
• Preparation of documents using MS Office products
• Sort and distribute incoming mail as well as assist with outgoing mailing, faxing, and shipping packages
• Order and maintain office supplies
• Help schedule and organize various meetings and events
• Assist with travel and relocation arrangements
• Provide support to the Marketing department through research and data collection
• Maintain and manage various office vendor relationships
• Develop working knowledge of the company’s business and processes in order to help with various administrative tasks
• Other general administrative duties as needed

Requirements
• Strong written and verbal communication skills
• Proficient in Microsoft Office

Jacobs Associates offers compensation package that includes comprehensive medical insurance, dental and vision insurance, 401k profit sharing, and merit bonuses. To learn more about Jacobs Associates and the opportunities available, please visit our web site www.jacobssf.com. To be considered for this position, please e-mail your resume and cover letter to hr@jacobssf.com. EOE

NOW HIRING: IMMEDIATE NEED FOR OFFICE/ADMIN ASSISTANT! ASAP! (Fitchburg, MA)

We’re looking for an Administrator with expert skills in Microsoft Excel, PowerPoint and Word to support a busy Program Manager with programmatic paperwork, financial reports, monthly reporting, contract deliverable tracking and general administrative duties such as maintaining program administration files and schedule management. Previous experience working on government programs is desirable. This is a flexible position and will require 20-30 hours per week. We expect that the assignment will last approximately 6-8 months.

Pay: $15-18/hr based on experience.

Please email your resume if interested.

Office Manager (Waltham)

Office Manager Position – Waltham, MA
Exciting new global educational interactive digital technology firm will be starting up in the Boston area in the next few weeks. We need to immediately hire an Office Manager to help launch this exciting new business. This is a great opportunity to be an important member of a growing team. The company will be located in the Waltham, MA area.
Basic Function: This position will report to the President and CEO of the company and will be responsible for overall office administration, including reception area, mail, facilities management, ordering supplies, coordinating travel, maintaining office equipment , benefit and hr administration responsibilities and providing administrative services to the senior leadership team and office.
Skills, Abilities and Competencies:
• Strong verbal and written communication skills
• Must be self motivated with the ability to manage multiple priorities and tasks delegated
• Good planning and organizational skills
• Team player
• Proven attention to detail, accuracy and consistency
• Ability to learn new technology quickly
• Ability to work on own and solve problems quickly
• Collaborative approach and style
• Ability to negotiate effectively
• Professional appearance

Qualifications:
• College degree in either Business or a focus in Human Resources is desirable
• Minimum of one to two years work experience which could be a college internship , part-time job or coop assignment
• Strong PCs including competency in Word, Excel and PowerPoint would be a plus

We will be offering a competitive salary and benefit package and the opportunity to be on the ground floor of a growing company.
Interested candidates should send their cover letter and resume to:

Front Desk/Office Manager (Davis Sq)

We are looking for a very experienced dental receptionist with vast knowledge and experience in dental insurance and billing. We are a long-established dentistry & orthodontics practice utilizing cutting-edge technology and software.

Position requirements:

• MUST have vast knowledge in dental insurance profiles/coverage/benefits and billing.

• MUST be VERY experienced in dental front desk, billing codes, managing people

• MUST be experienced in utilizing dental software, preferably EAGLESOFT.

• Team player

• Great attention to detail.

• Exceptional communication and human relations skills.

• Self-motivated.

• Hold yourself to very high ethical and professional standards.

• Ability to maintain outgoing, friendly attitude with patients and staff even under pressure

• Ability to work with interruptions and to manage multiple priorities

• Ability to speak, understand, and write fluent English

• Ability to write legibly and work with numbers

• Ability to complete tasks within required time frame

Please email resume with the Subject line "Receptionist/Billing Application" stating experience, qualifications and objectives.

Executive Assistant to Consulting Partner (Boston)

We have an open position within our Boston office for a candidate that is looking to work in a dynamic, fast-paced, and project-based department. This position is a permanent full-time position and is open due to a promotion within our group. We have about 100 employees in our Boston office.

Duties include (but not limited to):

Diligent coverage of telephone lines
Building relationships with internal and external constituents to leverage the time of others
Calendar management
Coordination of meetings
Domestic and international travel arrangements
Preparation of presentation materials and maintaining internal databases
Handling of daily mail, maintaining file systems, managing expense reporting
Memos, correspondence, other documents
Ad hoc projects as needed

Requirements:
Able to interact with internal staff
Strong communication skills and organizational skills
6-month to five years of administrative experience in a fast-paced environment
MS Office skills

Admin Assistant (Framingham)

Administrative Assistant (full time) needed for busy accounting firm in Framingham. Must have a cheerful attitude and be hard working. Must know Word, Excel and Outlook. If you are someone that loves “rolling with the flow” and is willing to do whatever it takes to handle the many details that are vital to control our extensive work flow, the firm and its clients, and can do it for “the fun of it all”, this is the job for you! To qualify for an interview, please email your resume and a letter explaining why you’d like this job to the email above. Salary commensurate to experience and production.

Call Center professional (Woburn, MA)

BEACON HEALTH STRATEGIES

We are looking for call center professionals to work on a temporary basis of 3 months in our growing organization. This position required a bachelor level degree and someone with call center experience. If you meet these qualification please send resumes to : employment@beaconhs.com

JOB TITLE: Member Service Representative

JOB DESCRIPTION:
The Member Service Representative is the front line interface to Members and Providers who seek information about behavioral health benefits. The Member Service Representative assists callers by providing benefit and eligibility information and referrals to network providers. The Member Service Representative transfers clinical calls to clinicians, as defined in the transfer protocol. In addition, the Member Service Representative will be responsible for completing specified assignments that assist the department in meeting contractual goals.

PRIMARY RESPONSIBILITIES

1. Staff all Member Service ACD queues
2. Respond to questions about eligibility, benefits and procedures for accessing behavioral health services
3. Respond to requests for referrals to network providers
4. Determine which calls need to be transferred to a clinician, as defined in transfer protocols
5. Enter authorizations for extended outpatient sessions
6. Research and resolve prior authorization discrepancies
7. Back up coverage for Administrative Receptionist
8. Act as lead in other areas that Member Services supports, including entering authorizations for special populations, crisis evaluations, methadone maintenance, nursing home and psych consults, ambulance trips
9. Outreach to new members that have been identified with behavioral health needs through Plan Health Risk Assessments. This outreach is either via welcome letter or phone call, as delegated by the Plans
10. Other duties as assigned


EXPERIENCE/EDUCATION:
Bachelor degree required . 1-2 years experience in call center and/or behavioral health environment preferred. Experience in Word, Excel and PowerPoint preferred.

Commercial Real Estate Firm looking for Office Assistant

Commercial Real Estate Firm looking for Office Assistant

A commercial real estate firm is looking for a professional eager to grow with the firm. They are in need of a personable, organized worker to maintain the front-line support for the organization. This temp-to-perm opportunity is a great way to learn the ins and outs of the real estate industry. Be prepared to be challenged with multitasking, problem solving, and intriguing projects in both team and individual settings.

This position requires a Bachelor's degree and familiarity with Microsoft Office programs. Current residence in the Boston area and immediate availability is also required.

Sound like a fit for you? Send a resume as an attached Word document to: info@psgstaffing.com.

All PSG postings are either actual positions we had available at the time of posting and/or are representative of the positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year. Chances are good that we can help you, too!

Executive Assistant (Managing Partners)

Executive Assistant (Managing Partners)

Seeking an experienced Executive Assistant to support Managing Partners in a well established firm in Downtown Boston. The ideal candidate for this position will possess outstanding client relationship skills, excellent organizational skills, a strong attention to detail and an ability to manage multiple priorities and deadlines. This candidate will be a self starter and someone who functions well in a team-oriented and fast-paced environment.

Job Requirements:
Qualifications for this position include: 3 plus years Executive Assistant or Senior Administrative Assistant experience, strong Microsoft Office experience (Word, Excel & Power Point), previous experience handling highly confidential information, meeting coordination and calendar management.

If you meet these qualifications and are interested in learning more about this opportunity please e-mail your resume to info@psgstaffing.com.

All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs last year so chances are good that we can help you too.

Assistant Office Manager (Healthcare)

Assistant Office Manager (Healthcare)

This is an incredible opportunity for an entry level candidate. We are looking for an Assistant Office Manager who is interested in eventually moving up into an Office Manager role. A recent college graduate with an interest in healthcare or someone with office support experience within a medical setting will be a good fit for this position. One of the main duties will be opening up the office; pulling files for clinicians and preparing the office for the day. The Assistant Office Manager will transfer calls to clinicians, manage the day's schedule and prepare all paperwork. This person will also be working on projects such as verifying co-pay and insurance information.

The right candidate will think outside the box in order to provide solutions to issues as they come up. The Assistant Office Manager will also need to be a decisive, independent worker. This is a contract position that has a very strong possibility of becoming permanent for the right candidate. Immediate availability is required. The most important requirement for this role is the ability to learn and pick up things quickly and a desire to gain new responsibilities.

Please submit your resume to: info@psgstaffing.com.

All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you too.

Administrative Role with Room for Growth

Administrative Role with Room for Growth

Are you a recent college graduate looking to get a foot in the door in a corporate environment? One of our prestigious clients is looking for an entry-level administrative assistant who is polished, professional, and looking to build a career within their company. This position became available after their administrative assistant was promoted.

The hired administrative assistant will be supporting a group of senior-level managers. Daily duties will include calendar management, data entry using Microsoft Excel, and writing correspondence and basic reports. This is a great opportunity for a recent college graduate who is looking to gain office experience and make professional connections.

Qualified candidates will have:

*A college degree
*A history of being punctual, reliable, and organized
*Immediate availability and a permanent address in the Boston area
*Experience with Microsoft Office, including Excel
*A desire to grow within a corporate environment

To be considered for this entry-level position, please send your resume to: info@psgstaffing.com

All PSG postings are either actual positions we had available at the time of posting and/or are representative of the positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs this year so chances are good that we can help you, too.

University Office Assistant

University Office Assistant

A Cambridge university is in need of a capable office assistant for their Education Services department. An office that handles much of the marketing and recruiting, it is a fast paced and fun place to work. This is a temporary opportunity that could become permanent for the right candidate! The office assistant will be responsible for filing, organizing, scheduling, covering phones and running errands as needed. Interaction with students and vendors alike will be necessary.

Requirements:
• Someone who is professional and articulate is necessary to fill this role.
• A minimum of 6 months of office experience is required (internships count)
• Knowledge of Microsoft Office and internet navigations skills are a must
• The candidate must have an upbeat and customer service oriented personality.
• Applicants MUST be available to begin a position immediately.

Please submit an updated resume to info@psgstaffing.com for consideration.

All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we helped almost 5,000 people find jobs last year so chances are good that we can help you too.

Personal Lines Insurance Agent (Malden)

Position available for a personal lines insurance agent that is willing to work in a rapidly growing, high-paced insurance agency with 9 in-house carriers. Must have a minimum 3 YEARS EXPERIENCE writing and servicing auto and homeowners insurance. License is not required, bur preferred. Please e-mail resume to insuranceagent88@yahoo.com

Customer Support Assistant (Boston)

Essential Job Functions

Inbound call center.

* Answers telephones and responds to basic customer questions using established methods provided in training. Forwards call to appropriate personnel.
* Records call on account history record with results of the inquiry; initiates required confirmation.
* Processes customer requests by sending faxes, returning telephone messages, sending mail documents, or using other related communication under direct supervision.

Qualifications

Basic Qualifications

* High school diploma
* Zero or more years of customer service or other telephone experience
* Experience working with organizational functions and personnel
* Experience working with fax machines, computer software, and telephone technology
* Experience working with and skilled in the use of help desk software


Other Qualifications

* Basic business and analytical problem solving skills
* Basic communication skills
* Ability to follow oral and written directions

Administrative/Marketing/Entrepreneurship Internship (Harvard Square, Cambridge, MA)

Veritas Tutors (www.veritutors.com), an entrepreneurial educational services company in Harvard Square, is looking for a marketing and administrative intern. The intern will gain valuable professional and entrepreneurial experience, an understanding of all aspects of a corporation, and marketing experience.

Intern will be responsible for assisting marketing coordinators execute traditional and social media marketing campaigns, market research, and customer satisfaction research. Intern will also take on and manage other administrative projects as well as assist in various other tasks/roles.

NOTE: Intern will be responsible for completing some basic tasks like photocopying and filing, but will absolutely get higher-level experience in the company. This is not a traditional internship and intern will be given as much responsibility as he/she can handle.

Job Requirements:

Intern must be reliable, professional, and able to work independently. Hours are flexible and between 7-25/week.

Senior Assistant to Executive Officer (Metrowest)

Our client has established a need for a polished, professional Executive Assistant to come on board and support one of their senior executives. This is a demanding role that will require a true professional that has the education, experience, commitment level and right attitude in order to be successful in this role.

Candidates that will be seriously considered for this role will meet ALL of the following requirements:
Bachelor's degree.
A minimum of seven years of experience supporting a senior executive (preferably President level).
Advanced proficiency in the MS Office suite including Word, Excel, PowerPoint and Outlook.
Top-notch writing skills (candidates will be asked to provide a writing sample at some point).
Experience supporting an executive that travels regularly, therefore remote support experience is necessary.
Candidates will have worked in a corporate setting for mid-large size companies.

Specific responsibilities will include:
Creating, editing, updating PowerPoint presentations for executive meetings.
Daily travel, calendar, and meeting coordination. More detailed travel arrangements will include: flight, hotel, car, and itineraries.
Acting as a liaison on behalf of the Executive while he/she is traveling via verbal and written communications.
Provide back up support to the Office Manager in regards to facilities, vendor management and operations.

Our client offers outstanding benefits including full medical and dental coverage, a retirement plan, competitive vacation and holiday time off, salary reviews and room for advancement.

Part Time Administrative Assistant (Lowell, MA)

Busy Property Management Firm is looking for a Part Time Administrative Assistant. We are flexible on hours, it could work great for a college student or mother's hours. This person must be able to work Monday through Friday.

We are looking for a person with strong communication, computer and customer service skills. Applicant must be organized, able to multi-task and enjoy working in a fast paced environment. This position is part of a successful team, but the candidate must also be able to work well independently.

Fax resume to 978-458-0006 or respond to email address.

Immediate need for an Executive Assistant to COO (Newton)

JOB SUMMARY

The primary purpose of this position is to provide high level administrative assistance to the COO of a successful company. The position requires strong computer skills, flexibility, excellent interpersonal skills, the ability to work independently and interact well with all levels of internal and external management and staff. A high level of confidentiality is required.

ESSENTIAL FUNCTIONS

The essential functions of this position include, but are not limited to:
Compile data, develop reports, research material and assist in coordinating the planning activities for the executive staff
Coordinate logistics and arrangements for internal and external executive meetings and conference calls
Prepare presentations utilizing Microsoft Power Point for Board of Directors’ and other meetings, quarterly and monthly meetings. This may include:
Requesting information form executive staff and summarizing that information in presentation format
Obtaining supporting information from the internet, Prepare spreadsheets, reports and correspondence
Establish and maintain departmental filing system and electronic filing system
Coordinate domestic travel arrangements and process executives’ expense reports utilizing electronic program
Coordinate departmental business purchases and supplies utilizing corporate purchasing card and reconcile purchasing card statement
Assist with tracking and review of budgets that include expenses related to conferences
Manage literature requests through in-house or external service providers
Database contact management of key investors
Perform all miscellaneous administrative support duties to include photocopying, faxing, scanning, distribute/route mail, filing and organize records retention schedules

EDUCATION AND EXPERIENCE REQUIREMENTS
Bachelor ’s degree is a huge plus. 10+ years of high level support experience. Advanced working knowledge of various software packages required with proficiency using Microsoft PowerPoint, Word, Outlook and Excel.

HR Assistant (Cambridge)

Ready to take another great step in your HR career? A temp to perm position awaits you in Cambridge. This is a unique opportunity to gain experience in Human Resources!! Supports the general administrative functions of the Human Resources team, directly supporting the Director of Operations, performing a wide variety of administrative duties.

Excellent opportunity for growth and outstanding benefits!

You'll be responsible for:

• Assist the Human Resources Department in carrying out various programs and procedures for all company employees.
• Responsible for all administrative tasks in Human Resources department
• Participates in the recruiting effort for exempt and non-exempt personnel
• Participates in the on boarding process for new employees; administers pre-employment testing; conducts reference checks.
• Create new hire folders and packets.
• Maintain various databases and reporting
• Maintains Human Resource records and filing.
• Handle planning and execution of company events.
• Other duties as assigned.

Qualifications

• Prior knowledge of principals and practices of Human Resources, particularly with Benefits Administration 1 – 2 years experience!
• Bachelor's Degree
• Effective oral and written communication skills, excellent interpersonal skills
• Proficiency with MS Word, Excel, Outlook, PowerPoint and Raiser’s Edge.
• Proven ability to work in a fast-paced environment.
• Ability to maintain a high level of confidentiality

Temp. Admin Associate II (Cambridge, MA)

The admin associate III will work on a temporary basis for the Biology group. He/she will aid in such tasks as calendar upkeep in Lotus Notes (scheduling and conference room procurement), catering orders, seminar/events planning, expense reports, excel spreadsheets, organizing/monitoring travel, and other daily requests

Qualifications:
• The associate should be comfortable with MS Word, Excel, Power Point and MUST BE proficient in Lotus Notes.
• The applicant should have 2-3 years of administrative experience and must demonstrate excellent skills in multitasking and problem solving.
• The individual will interface directly with other adminstrative associates in research and development, and the finance, travel and operations departments.
• Excellent communication and collaborative skills are a must.
• Minimum scholastic requirements are a bachelors degree with 2-3 years of administrative experience and the necessary
• Apple computer literacy proficiency.

Vertex Pharmaceuticals Inc., is an EQUAL OPPORTUNITY EMPLOYER.

To Apply for this position, please CLICK HERE

billing assistant (worcester)

part-time billing assistant needed for dental practice.
- this person must be EXTREMELY detail oriented & must be able to communicate effectively with insurance companies
& staff.

job responsibilities will include;
-posting pmts accurately
- verifying accuracy of invoices - dental claims
-ensuring timely payment of accounts
-assisting with setting up & mailing letters for use with delinquent accounts
-insurance billing, reconciling accounts (to the penny)
-making collection calls
-providing supporting data/information to insurance companies
-assisting with other general accounting projects

Requirements:
-some accounting experience or experience with payments, accounts, bills
-highly organized, productive and detail oriented
-strong communication skills and ability to build relationships
-excellent telephone & computer skills
- strong work ethic
-dental background preferred but not necessary. will train the right candidate

Medical secretary (Melrose)

Secretary for busy pediatric office in Melrose. Hours are from 12 Noon to 7 PM Monday through Thursday and every other Saturday from 8 AM to 1 PM. Position includes full health care, paid vacation, holidays and sick leave after a probationary period.

Sales Associate/Merchandising/Sampling (Massachusetts)

If you are sales oriented, friendly, reliable and passionate about creating memorable customer experiences, we have the perfect part-time job for you, then this is your lucky day

Requirements:
1. Have a strong ability to follow rules
2. Be a quick learner (you should absorb the strategies and sort through data fast)
3. Be a good communicator (we succeed because our traders communicate ideas)
4. Have patience


Qualified candidate should have the following
• Excellent Communication Skills
• Self- Motivated and the Ability to Work Independently
• Energetic and Positive Attitude
• Dedicated, On-Time, and Prepared Each Day
• Willingness to Market and Network
Contact Us (artwork24limited@worker.com)

Program Associate (Boston, MA) (Jamaica Plain, MA)

OUR MISSION
Summer Search is a dynamic national non-profit organization that finds resilient low-income high school students and inspires them to become responsible and altruistic leaders by providing year-round mentoring, life-changing summer experiences, college advising, and a lasting support network.

Summer Search started in 1990 in San Francisco and currently operates in seven sites serving over 900 students and 2,000 alumni nationally. Summer Search Boston is the largest program site, serving 300 students this year with the goal to serve 400 students by 2012. For more information about Summer Search visit our website at www.summersearch.org.

JOB SUMMARY
Program Associates are mentors who help build the resiliency and capacity of urban teen leaders. They contribute to the success of the organization by working directly with students to reach short, mid, and long-term outcomes through three domains: addressing student needs by building relationships that promote personal/social development and life skills, aid in successful summer program placement and preparation, and ensure college/career-readiness.

PRINCIPAL ACCOUNTABILITIES
Relationship-Building
• Builds individualized relationships with students based on Summer Search’s mentoring model by utilizing listening skills, providing direct feedback, creating opportunities for introspection, and holding students accountable to what they are capable of achieving.
• Organizes and coordinates small and large-group interactions: school lunches, sophomore and college workshops, and Spring/Fall Events.

Increasing Resiliency
• Uses an internally developed model of assessment that identifies qualities of resiliency: Reflection, Altruism, and Performance (RAP).
• Works with students in an ongoing way to develop those RAP qualities over time, noticing patterns of thinking and behavior.

School Attachment/College Readiness
• Understands students’ full academic and extracurricular participation/performance in school, including attendance, relationships with teachers, peers, etc.
• Understands college readiness requirements and works collaboratively with students and Summer Search’s college counselors to ensure they ultimately matriculate to post-secondary education.

Summer Program Preparation and Integration
• Collaborates with Program Manager and Summer Program Coordinator to ensure that each student is appropriately placed on a trip that will challenge them and set them up for success.
• Works with each student who has passed the four-week self-selection period to ensure that they are physically and emotionally ready for both their first and second trips, and works with each student to celebrate successes on their trips, reflect on learning opportunities and reintegrate their experiences through writing essays, weekly mentoring conversations, and group interactions with fellow students.

Program Data Tracking
• Enters and tracks data accurately on a daily basis in Efforts to Outcomes student database, so data can be used to assess student progress, staff evaluations, and organizational learning.
• Works with Program Manager and Senior Mentors to consistently assess and measure own results of program activities, and uses data tracking and analysis as a learning opportunity.

MINIMUM QUALIFICATIONS
• Bachelor’s degree
• At least two years of work experience after college strongly preferred
• Demonstrated excellence in interpersonal, oral, and written communication skills
• Excellent organizational and project management skills
• Self-starter who is comfortable in a close-knit team-oriented setting
• Flexibility and eagerness to learn and work on different tasks as needed
• Strong command of Microsoft Office applications and familiarity with database operations
• Bi-lingual English-Spanish a plus

OUR BENEFITS
Summer Search is committed to creating an environment that is supportive of learning, growth and staff development. Our intense investment in staff includes:

• Competitive salary commensurate with experience
• Medical, dental, vision, FSA, life and disability insurance
• 401 (K) Plan and employer matching program after 1 year of employment
• Paid holidays and vacation
• Commuter benefits

HOW TO APPLY
To apply to Summer Search, please attach your resume with a cover letter that speaks to why you are applying to Summer Search. Include in your letter your track record of performance, your desire to learn, and your ability to overcome challenges. Send your application to Sarah Ham in Human Resources at bostonhire@summersearch.org.

Part Time Work from Home - $8 per hour - must have computer (Remote Work - real opportunity!)

We seek several part-time employees to work off-site (from home or other location with computer access) for approximately three hours per day. This task involves looking through lists 4,000 – 5,000 rows in length and picking and prioritizing brand names based upon scoring criteria. This is not advanced work….however you must be able to have the stamina to look through up to 5,000 rows in an excel spreadsheet and identity the best names.

• You are able to complete the work on your schedule.
• You must have access to a computer.
• The hourly pay is $8 per hour.
• Work is remote.
• Have the ability to quickly learn.
• Have a great attitude!!!
• Be willing to sort through large data sets and identity the best brand names
• You will be paid each day once you complete your work.


Can you start today? How about right now?

http://dataanalysis.turncommerce.com/signup/


Click on this link to learn more: http://dataanalysis.turncommerce.com/signup/

Executive Assistant (Downtown Boston)

Karmaloop.com is an online streetwear clothing company located right in the heart of Boston. We specialize in reaching the international underground fashion and lifestyle scene, offering over 100 of the world’s hottest streetwear brands.

We currently have an opening for an Executive Assistant at Karmaloop!
This is a very important role and we are looking for only strong candidates to apply.

Responsibilities:
-Maintain schedules and appointments
-Screen all calls for executives
-Make domestic and international travel arrangements
-Provide administrative support for executives as needed, including but not limited to filing, letter writing, and faxes
-Collect reports on a weekly basis
-Respond to high level executives and clothing brands via email and phone correspondence
-Greet all visitors for meetings

Qualifications:
-Strong organizational skills and ability to multi-task
-Excellent written and oral communication skills
-Must be able to act quickly in fast working environment
-Must be proficient in Microsoft Office (Word, Excel, and Outlook) and use of the internet
-Must have a college degree
-Must have previous experience as an Executive Assistant

Please send your cover letter and resume to apply.

Executive Assistant to Managing Director - $65K+ (Boston)

Executive Assistant in Finance - Boston - $65K+

World leading investment firm with billions of dollars in assets under management is looking for an experienced Executive Assistant.

Job Responsibilities (include but not limited to):

· Heavy daily printing and file maintenance of emails and reports for both Managing Directors
· Assist with ongoing data entry projects, utilizing Outlook, Excel, and Access
· Daily back up telephone coverage for Managing Directors
· Assist with meeting and event coordination
· Power point as necessary
· Must be detail oriented, self-motivated, pro-active individual
· Copy, faxing, filing, and basic administrative services

Required Skills:

· Excellent communication skills
· Ability to juggle multiple assignments at once
· The ability to prioritize efficiently
· Great attention to detail
· Good judgment
· Relevant business knowledge preferable
· The ability to handle confidential information with discretion
· Proactive approach to daily work and projects
· High energy level
· Team player who can also work independently
· Works well under pressure in a fast-paced work environment


Desired Background:

· Minimum 3-5 years relevant work experience
· Strong knowledge of information systems including Microsoft, Outlook, PowerPoint, Word and Excel
· Industry knowledge in financial services and/or management consulting preferable
· Strong academic achievement

Qualified candidates please respond with your resume in MS Word

Production Assistant (Burlington, MA)

Production Assistant – Job# 28042

Position Description
Initial Project Start up
• Order research material for initial project startup.
• Updating EDR (external vendor database) with project material and making any necessary changes.

Daily Reporting:
• Creating reports:
o PDF files
o Paper copies, including binding
o Electronic copies
• Shipping reports (FedEx, USPS)
• Project Maintenance:
o Following up on day to day project issues, such as unclear shipping instructions, missing appendices, unclear instructions on where appendices are to be located within the report, etc.

Education Requirements
BA College Degree Preferably in Environmental of related degree

Experience/Skills Required:
• Excellent time management and organizational skills; detail oriented
• At least one year of Office experience
• Microsoft Word, Excel, Outlook, & Adobe Acrobat (full-version), Data Bases
• Windows operating system and Internet Explorer
• Good verbal and written communications skills
• Experience working in a fast-paced environment where juggling assignments and meeting deadlines is critical
• Team player

Company Overview
EBI Consulting is a rapidly growing, profitable company, headquartered in Burlington, MA. Our employees are the key to maintaining our competitive edge. To attract and retain the best industry talent EBI shares its success with its employees, and is committed to providing a professional work environment where career learning, growth and recognition are highly valued. If you are seeking an opportunity to work in a progressive organization that will offer you diversified challenges and an excellent opportunity for advancement please review our current employment opportunities. For more information about EBI and open positions please visit our website at www.ebiconsulting.com.

Benefits
EBI offers competitive compensation, bonus opportunities, group medical & dental insurance, 401k plan with employer contribution, tuition reimbursement, paid vacation, and progressive career opportunities.
EOE M/W/D/V

Submittal
Please submit a resume and cover letter in Word or PDF format via email to jobs@ebiconsulting.com. You must include the following information:

1. Reference job #, job title and resource
2. Brief summary of past related experience (highlight your experience as it relates to our need & industry);
3. List of your education credentials and professional registrations
4. Salary history

We look forward to hearing from you!

EXECUTIVE ADMIN FOR SUPERIOR FINANCIAL SERVICE FIRM RECENT GRADS too (BOSTON AND BRAINTREE)

The Mergis Group has teamed up with our client. The client is a premier Financial Services/Investment Bank/Brokerage Firm. They have asked us to identify Polished Professional Executive Assistants at more than one level. Qualified candidates must be able to perform in a high pressure, high exposure environment reporting directly to Senior Level Executives. This is a very polished environment.

ABOUT THE CLIENT:
Recognized as worldwide leader in Financial Services. The company offers very strong benefits, exposure to senior management and prosperous career paths with much room for advancement. Progressive career paths are encouraged internally. This is not a complete list positions are at a variety of levels. STRONG WRITTEN, VERBAL and PRESENTATION SKILLS ARE REQUIRED. YOU ARE COOL UNDER PRESSURE!!

ABOUT THE ROLE:
This list is not inclusive. Senior level responsibilities will come with experience. Please inquire. HEAVY INTERACTION WITH CLIENTS and SENIOR MANAGEMENT.
TRAVEL
• Business Travel
• Personal Travel
BOARD REIMBURSEMENTS
• Assemble charges related to board meeting
• Create spread sheet and correspondence to process and track invoicing
CONCUR
• Monthly AMEX bills for the group
• Out of pocket expenses
CONTACT DATABASE
CALENDARS
• Cross reference both calendars multiple times per day
CONFERNCE ROOMS
• Booking rooms for ALL meetings
FILING
RESERVATIONS
• Lunch/Dinner reservations
PRINTING
• Printing/organizing numerous copy jobs/signature blocks
STOCK CERTIFICATES/FUNDING MEMOS
• Review/copy/file and fed ex originals
HEALTHCARE
• Submitting bills for reimbursement
• Benefit review
PHONE COVERAGE
• all RPF incoming calls

COMPENSATION SUMMARY:
14-18/HR
For Immediate Consideration please contact John Deignan at johndeignan@mergisgroup.com DIRECT 617.848.3492 fax 617.848.3499

Legal Secretary/Administrative Assistant (Downtown Boston)

Administrative Assistant/Secretary (posted in admin/office & legal/paralegal)

Established Law practice in downtown Boston seeks experienced administrative assistant/secretary to perform an array of legal secretarial and general office administration duties including (but not limited to):

- Perform general office bookkeeping, office management duties and case organization skills
- Must be fluent with word processing and spreadsheet programs, including Excel
- Be comfortable with contacting private and public agencies by telephone or e-mail to gather information and documentation for clients
- Possess basic skills with Quickbooks, Timeslips, and Microsoft Outlook
- Present a professional manner with clients and other employees
- Engage in filing Medicaid applications (from start to completion)
- Assist with filing and document production for estate planning, guardianship and probate practice areas
- Conduct day to day office responsibilities

Ultimately, we are looking for a self-starter with good communication skills. Also looking for long-term (minimum two-year commitment). Full-time position with health insurance benefits.

Please email your resume, cover letter and salary requirements (no applicant will be considered without all three).

Office Assistant (Lawrence, MA)

OFFICE ASSISTANT FOR SMALL BUSINESS



Small manufacturing company is looking for a full time administrative assistant that is proficient in Microsoft Office and has excellent customer service skills.

We are a growing company and need a person that is well organized and able to communicate at all levels. The candidate would be involved in many areas of the business. Must be able to work independently but also be a team player. This position requires someone with excellent written and verbal skills, must be able to multitask and have a positive attitude.

Duties and Responsibilities

· Answer multi-line telephone take messages and/or refer calls to appropriate party.
· Maintain logistics for rail and road carriers
· Customer service – order processing in system
· Order stock items per management and track them
· Maintain purchase order books match to invoices for payment
· Create, organize and maintain all office literature and forms
· Schedule shipments per inventory
· Web based research
· Maintain owner’s correspondence, appointments and arrangements
· Preparing mail items and pick up mail on daily basis
· Maintaining contractors contracts and insurance binders
· Greet visitors and trucking personnel
· Any projects or items management needs
· Assist in bookkeeping functions

Qualifications:

· Associates Degree or employment equivalent
· MS based windows applications (Word, Excel, Powerpoint)
· Minimum of 5 years office experience
· Ability to handle confidential information
· Strong written and verbal communication skills
· Ability to multi-task and prioritize
· Flexibility
· Must be organized and detail orientated
· MAS90 a plus

AUTOMOTIVE OFFICE HELP NEEDED (BROCKTON)

Experience in receptionist,billing deals EVR certification A/R A/P Under new ownership The All New Nissan 24 in Brockton Mass Right off of RT24.

All benfits health dental and vacation !!!!

IMMEDIATE OPENINGS

Ask For Tim Giblin at 508-513-1845

Payroll Clerk (Wellesley, MA )

¡§Maloney Properties, a property management firm with a human focus.¡¨



Maloney Properties, Inc., a large residential property management company, has an immediate opening for a Payroll Clerk in the accounting department of its central office in Wellesley, MA. This person will assist the Payroll Manager with the following duties:

„X Collect and enter bi weekly payroll data to be transmitted to the payroll service provider.
„X Review payroll report and distribute bi weekly paychecks.
„X Maintain and reconcile the caf/Sec.125 deductions.
„X Maintain and reconcile sick and vacation time.
„X Maintain and reconcile the 401K contribution record.
„X Maintain and reconcile the monthly medical and dental billing.

Given the cyclical nature of the functions for this position, extreme reliability is required as well as customer service skills, strong communication skills, both verbal and written, and strong organizational skills. Also required are a working knowledge of MS Excel, a high degree of accuracy with data entry, and the ability to keep employee information confidential.

The successful individual will have a strong desire to be part of a true, diverse team and to work in an environment that fosters learning and professional development through interaction with other property management professionals in a stable and growing company. Maloney Properties has a proven track record in employee development as it sees its employees as its future leaders.

Established in 1981, Maloney Properties, Inc. specializes in the management and marketing of large residential properties. Currently, Maloney Properties is involved with over 85 housing developments containing over 8,500 units of housing. These properties, consisting of townhouse communities and luxury high-rise developments are primarily located in Boston, and the Greater Boston area. Maloney Properties, Inc. also manages several large residential communities in the State of Vermont, New Hampshire and Rhode Island.

At Maloney Properties, we offer our employees a competitive salary and benefits package that includes a 401(k) plan, medical and dental insurance, life and long-term disability benefits, paid sick time, paid company holidays and paid vacation, recruitment bonus benefits, confidential employee assistance programs and tuition reimbursements. EOE

Interested candidates should send their resumes to Careers at Maloney Properties:

E-mail: careers@maloneyproperties.com
Mail: Maloney Properties, Inc.
27 Mica Lane, Wellesley, MA 02481
Fax: 781-237-5078

Finance Operations Assistant (Newton MA)

Expanding Franchise group seeks a dynamic individual with strong communication and organizational skills 20-25 hours per week.
Experience with all Microsoft applications and proficiency with Excel and QuickBooks applications a must.
Duties:
journal postings,payroll,spreadsheets,financial packages weekly and monthly, daily operations management, weekly reporting to Franchise of financial data and various office projects.

This is an expanding franchise group who is seeking an individual looking to grow with the company and expand their role and duties in a professional atmosphere.

Part-time Admin Help $9 to $10 per hour (Wayland, Natick, Framingham)

We are an Environmental Services company looking for a competent, organized individual for data entry and to answer the phones on a part-time basis. Four to eight hours a day Monday through Friday.

You will be responsible for the following tasks:
-Data Entry & Filing
-Answering the phones
-Schedule Coordination
-Customer Proposals and Reports
-Customer follow-up
-Administrative tasks as required.

You must be detail oriented, extremely responsible, and be able to answer the phone when it rings. Strong organizational skills required. Good communication and writing skills a must!

Please send a resume and a cover letter so that we can evaluate your communication skills.

Must be a U.S. Citizen. We are not looking for independent contractors. This position goes through payroll - no exceptions.

Resumes and cover letters should be sent to the attention of "Human Resources".

This job pays $8 to $10 per hour.

College degree desired!!

We are an equal opportunity employer. We also conduct background checks on all employees.

Admin/Light Bookkeeping $17/hr. (Boston)

This is a part-time position with a flexible 20 hours per week. The company is a vibrant, growing medical related and training organization with approximately 30 people in the easily accessable Boston office. This position has the potential of growing into a full time position if desired.

Light bookkeeping with some Quikbooks and MS Excel experience is desired. There is also administrative work and incoming and outgoing telephone responsibiliites. Please send resumes att: Ed Diamond at snelltime@hotmail.com

Legal Assistant (Newton or Needham, MA)

Harmon Law Offices, P.C., a large real estate law firm located in Newton, MA is looking for full time Legal Assistants.

Skills and Experience
• must be dependable
• detail-oriented
• comfortable with a large workload
• able to prioritize
• interested in learning
• organized
• good written and oral communication skills
• ability to work well with others and communicate with clients, etc.
• Willingness to take initiative is extremely important!
• proficiency with computer programs such as Microsoft Office suite is helpful
• undergraduate degree strongly preferred (with preference for concentration in legal studies or paralegal studies)
• paralegal certification is a plus.
• Experience in a structured office environment is also preferred (with preference for experience in a law firm or real estate setting).
• Knowledge of basic real estate or legal concepts is also a plus, but is not a requirement.


Duties and Responsibilities
• Open all team files
• Enter files into investor system (Lenstar, RAMN )
• Prepare reinstatement/payoff letters
• Prepare HUD/VA files for title insurance
• Order VA/FHLMA BPOs and appraisals
• Follow up on return of foreclosure documents
• Prepare overnight packages
• Overflow filing
• Limited telephone service primarily with clients
• Communicate with clients through websites as needed
• Complete assigned tasks in client websites as instructed by team leads
• Develop understanding of process to allow promotion to paralegal position