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craigslist | admin/office jobs in cape cod / islands

In Need Of Data Entry Worker

We are searching for a data entry associate with a minimum of 3 years experience. This is a part-time work demanding only 30 hours each week. The qualified prospect must be a proactive individual, render close attention to detail, can work independently, and have performed the ability to multi-task in a fast-paced work environment.

-CRA / Clinical Research Associate (cape cod)

Zsy-Pharm offers clinical research contract outsourcing and staffing specifically to the pharmaceutical, biotechnology and medical device industries. We specialize in the nationwide recruitment of clinical trials personnel.

RESPONSIBILITIES:

• Performs job duties with minimal guidance.

Reply To : contact@job-applicants.info

Customer Service Associate For Hire (Cape Cod / Islands)

We're a developing real estate company that is currently trying to find a capable product service rep. Candidates must be:

- Attentive and clear when talking with clients.
- Industrious and hardworking
- Willing to work with very little day-to-day monitoring

This position entails:

- Talking with clients using the computer headset
- Spread sheet data processing
- Striving to promote a first rate caller help session

If you'd like to apply you may email or call Elizabeth Greene.

Part Time Office Manager (Centerville)

Part time office manager needed. Approximately 10 to 15 hours per week. Knowledge of Quickbooks required. Construction experience a plus. Please email resume.

Resident services coordinator/ admin assistant (Brewster)

Immediate permanent part time job. 12 hours a week. Successful candidate will plan activities, social gatherings and events for Resident in a senior living facility. Position also include administrative duties. Must have strong computer skills, creative style and be attentive to detail. Please attach a resume and a brief cover letter describing your abilities pertaining to this position. Only responses with resumes will be considered at this time. We are an EOE.

Payroll/Benefits Administrator (Falmouth)

Duties:
All manner of payroll and benefits administration including, but not limited to:
- Payroll processing, public sector payroll , tax filings and reporting
- Experience in handling and administrating employee benefits

Requirements:
- Proficient in MS Excel, Word, Outlook, Internet
- Excellent organizational abilities and attention to detail in a fast-paced and ever-changing work environment
- Outstanding verbal & written communication skills; effective interpersonal skills
- Ability to start and finish matters regularly, with an ability to always meet deadlines

Please reference "Administrator" as the subject line of your reply, and include a cover letter, a copy of your resume and salary requirements. References will be sought at the time of interview.

- Ability to function with discretion
- Ability to be reliable, punctual, and flexible on a daily basis
- Submit letter of interest and resume along with salary requirements to be eligible for consideration

Administrative Receptionist To Hire (Cape Cod / Islands)

We are a growing real estate company that is looking to hire a high energy receptionist/admin. Applicants would be:

- Good-natured and clear when talking to customers.
- Professional and focused
- Capable of performing with limited day to day management

The jobs involves:

- Handling customers on the telephone
- Worksheet information entry
- Stocking office supplies
- Business travel scheduling

Applicants are welcome to email Jessica Dunn.

Office Manager / Bookeeper/ CSR (Yarmouth Area)

Small heating /cooling company looking for new general office manager ,bookeeper, customer service rep. ( jack of all trades so to speak) Answer phones, dispatch, filing , job scheduling , billing ,ect. Need computer experience with quick books- using contractor pro addition. Should be good at multi tasking and have good phone skills. Past experience in contracting type office a plus. References and possible recommedations required

Secretary Fill-in (Dennis/Yarmouth/Hyannis)

39 yrs old looking for any part-time fill-in positions from 8:30-1pm for desk work, answering phones, computers, filing, etc. If someone is going on vacation, I can be there and I am a very fast learner! I have excellent phone manners. I have 2 yrs experience with office work, scheduling, computers, billing & deposits.

Admin + Office jobs (Boston MA)

All resumes please send to HR@goodsmash.com

Please complete all required information as requested by HR to get this processed ASAP. We use a database that needs the information uploaded to.
GoodSmash is a new rising company that has received funding to hire more staff, We are builindg a social networking site to compete with facebook.
Many positions are available including finance, customer service, administrative work and production, IT and software applicats, there will be another posting.

We expect to receive a lot of replies to this listing, please be sure to reply to HR@goodsmash.com

Also note, if we do not get back to you within 5-7 business days after the application is complete to please send a follow up email with the required information.

Requirements
Minimum 2 years of Customer service or finance experience. All other skills will be evaluated and encouraged to apply.
High proficiency in PC applications
Strong analytical skills.
Excellent verbal and written communication skills; and strong investigative, analytical and problem solving abilities, as well as being highly organized to meet tight deadlines and detail oriented.

Good negotiation/interpersonal skills to interact effectively with internal and external partners are require
Via Phone, Fax, Email and Post handle the following:
Customer Orders -
Customer Credits -
• You must Input the Credit accurately and on the day of receipt. This will include

Cancellations of Orders -
Customer Claims -
Customer Enquiries -
General Administration-
• Assisting in the preparation of title file information as needed.
• Managing your email and workstation to the office standards
• Keeping customer data secure in line with the Data Protection Policy
• Reading Memos and Notice Boards
• Reading Internal and External Promotional Material
• Undergo training on system developments and new products as required

Filing

Average salary is between 37-55k a yr based on experience
Please email resume and application to

HR@goodsmash.com

Purchasing & Inventory Clerk (Martha's Vineyard)

Part time position available for an organized person to coordinate Mansion House’s procuring of goods and services: such as equipment, tools, parts and supplies. This is a new position designed to review requisitions, confer with vendors to obtain price, product or service information and prepare purchase orders and maintain inventory control. Position will interface with Mansion House Bookkeeper and staff.

Knowledge of QuickBooks and great organizational skills required.
15 hours per week/Flexible times & days.
Please send resume.

Full-time Administrative Assistant (Mid-Cape Area)

REPOSTED*** Today is the last day to submit your resume for this position. Please forward your resume by 5:00 p.m.

Our thriving service-related company is locally owned and currently in need of an experienced, full-time office assistant. Interested applicants must have at least 3 years of office experience, with an Associates Degree or better strongly preferred. As an office assistant, your duties will include: answering multiple phone lines, scheduling appointments, creating business letters and proposals, filing invoices, and processing payments. This position is five days, full time and requires working until early afternoon on Saturdays. Please email a letter of interest, along with a single page resume or brief work history, no later than Friday, November 13, 2009, to be considered for an interview. Due to the nature of this position, resumes containing spelling, alignment, or other word processing errors will not be considered.

Job Requirements:

Proven experience with Filemaker, Quickbooks, and Microsoft Office
Strong telephone and interpersonal skills
Ability to complete multiple tasks with accuracy
Ability to take initiative and problem solve
Ability to arrive for work as scheduled and on time
Ability to e-mail, fax, and scan documents

Join our office team and work in a casual, friendly environment with a great group of people. Health insurance is available.

Receptionist - Assistant (Marstons Mills-Mashpee areas)

Part-time (may lead to full time) mature, well-groomed, friendly individual who LOVES, LOVES and LOVES the "beauty business." Requirements are: experienced in giving customers fabulous service, is anxious to learn, is personable and knows how to properly answer a telephone and greet people. Must be proficient in word, excel, power point and open to learning about spa software program and products. Must be licensed as you may be responsible for occasional errands to p.o. or to pick up supplies. This is a small business with a warm and comfortable atmosphere. Valid Esthetician, Cosmetology, Nail technician license or prior experience a plus.

Staff Assistant-Josephine Bay Paul Center (Woods Hole, MA)

The Marine Biological Laboratory seeks highly motivated applicants for a part-time, year-round position as a Staff Assistant in the Josephine Bay Paul Center, working under the general direction and supervision of the Center Administrator to coordinate and provide administrative support and technical assistance to the scientific staff primarily in the area of center acquisitions, including capital equipment and laboratory supplies.
Additional Information: Duties: Primary duties include, but are not limited to:
-Working under the general direction and supervision of the Center Administrator;
-Provide administrative support and assistance to the Center Director, Staff Coordinator, Scientific Staff and Center Administrator;
-Manage the acquisition of all capital equipment and scientific consumables, utilizing the online purchasing system, vendor websites and maintaining the order log database;
Includes:
-Monitor shipments to ensure that supplies come in on time, and in the event of problems trace shipments and follow up undelivered goods;
-Confer with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action.
- Assist with monthly reconciliation of supplies and other Center expenses.
- Maintain a capital equipment database, to include tracking of new acquisitions and maintenance history. Serve as center liaison for all equipment and center maintenance requests;

- Help prepare MBL credit card expense reports for Center Administrator approval;
- Provide the Center Administrator with pre/post award assistance including maintenance of CVs and grant supporting documents as well as new grant file set up;
- Manage the Center's shipping & receiving services including mail distribution, returns and exchanges;
- Assist JBPC Staff Coordinator with general administration support for Center staff, and visitors. This includes new hire orientation to the MBL and the Center, information and assistance in understanding MBL administrative requirements, including travel planning and coordination, the BPC purchasing system, procurement card purchases and reimbursement of expenses.
- Maintain the Center's publication library. This includes manuscript tracking, reprint orders/requests, and external communications.
- Manage BPC Coffee Club: includes tracking coffee inventory and staff dues.
- Perform other duties as required and/or assigned.

Preferred Qualifications: Outstanding clerical skills required including, but not limited to, computer systems (particularly in Microsoft Word, Excel and database management); excellent organizational and office skills; ability to work independently and to navigate through vendor websites. Knowledge of basic accounting principles is helpful. Familiarity with scientific research administration is desirable, including knowledge of federal and private funding regulations. Must have strong interpersonal skills, be self-motivated and task-oriented, with the ability to shift priorities and adhere to deadlines- timing is a critical function. The successful candidate must be professional and organized with strong attention to detail and accuracy.

Required Applicant Documents:
Resume/CV
Cover Letter
References
Special Instructions to Applicants: Apply on line at https://mbl.simplehire.com
Please no phone calls about this job. Principals only, recruiters please don't contact this job poster.

Experienced Admn. Assistant (Mid-Cape)

Duties:
All manner of clerical and customer service tasks including, but not limited to:
- General administrative duties - filing, mailing, faxing, etc. Daily general and customer telephone calls, order entry, follow-ups, reports
- An "everything and anything" position
- Work in supportive role to supervisor

Requirements:
- Proficient in MS Excel, Word, PowerPoint, Outlook, Internet with ability to pick up additional programs on your own
- Excellent organizational abilities and attention to detail in a fast-paced and ever-changing work environment
- Bachelor's degree or same related job experience (2+ yrs of admin experience in a supportive role)
- Outstanding verbal & written communication skills; effective interpersonal skills
- Ability to start and finish matters regularly, with an ability to always meet deadlines
- Ability to follow directions - both verbal and written
- Ability to function with discretion
- Ability to be reliable, punctual, and flexible on a daily basis
- Submit letter of interest and resume along with salary requirements to be eligible for consideration

P/T-F/T Dealership ADP Clerk (Southcoast)

Looking for someone with ADP experience for our small busy office - Warranty processing experience a plus! Please send me a letter or resume with salary requirements and availability, which explains the extent of your previous experience with ADP and/or Warranty.

Full-time Administrative Assistant (Mid-Cape area)

office help/oil company (wareham)

answer phones, schedule deliveries and service, data entry,
mon-fri 8-5

please forward info via craigslist

Executive Assistant (South Dennis)

Executive Assistant

Outstanding opportunity exists to support a thriving financial planning practice. The ideal candidate should be an organized, highly professional self-starter that can prioritize their workload and multi-task throughout the day. This person will be responsible for keeping the office running smoothly and will have administrative responsibilities, such as ordering supplies, calendar management, phone coverage, keeping sales materials updated, and tracking expenses. Must be able to provide exceptional service to both present and prospective clients and be the point person for client communications and account questions. This person must maintain a client contact system, help prepare client presentations, complete and submit new business paperwork and keep organized and confidential files. Proficient computer and internet skills are a must, and writing and marketing skills are helpful. Preferred candidate will have prior investment and life insurance experience. Other responsibilities include: assisting with marketing and lead generation initiatives, managing correspondence with centers of influence, alliance partners, and vendors.

This position is a part-time position, with preferred hours of 8:30 to 12:30, Monday through Friday.

Job Requirements Include:
- A minimum of 3 years of financial services¡¦ experience
- Experience with Quicken or Quickbooks
- Experience with client database software, preferably ACT
- Ability to problem solve
- Ability to take initiative
- Ability to generate objectives and goals and create plans to meet them
- Ability to receive, interpret and disseminate information both verbally and in writing in a manner that is clear and precise and able to acted upon
- Proficiency in Microsoft Office programs
- Confidentiality, a high level of professionalism and punctuality
- Strong telephone and interpersonal skills
- Strong organization and accuracy skills
- Proven ability to complete multiple tasks and meet established objectives and deadlines
- Proven ability to be a solid communicator and a team player

Inventory Specialist Needed " Decemeber 14-18th" (Hyannis, Ma)

Inventory Specialists needed for 1 week in December.

$$$$$LOOKING TO MAKE EXTRA CASH FOR THE HOLIDAY $$$$$$

We are looking for Inventory Specialists for 1 week in December, must have reliable transportation able to work from 8-5 pm, able to bend, reach and list up to 30 punds if needed.
.
Anyone interested please contact Sandra , e-mail TEMPeople@nicastroassociates.com
Please send your resume only.

legal secretary (Plymouth)

POSITION SUMMARY: Solo family law attorney seeking legal secretary/paralegal. Applicant would provide secretarial and administrative support to Attorney utilizing skills in word processing, transcription, telephone communication, filing system maintenance, calendar and other duties as assigned. This position is 35 hours per week. Paid lunch, holiday, vacation, sick, and personal time is provided.

ESSENTIAL CAPABILITIES:

• Maintains strict confidentiality of the office internal and external business and client matters.
• Interacts and communicates effectively and professionally with attorney and clients.
• Handles multiple tasks and works under deadlines.
• Responds quickly to changing priorities.
• Works in a collaborative and teamwork style.
• Pays attention to detail and follows through on matters.
• Checks finished work for accuracy, neatness and conformance to standards and procedures.
• Maintains a professional demeanor in all situations.
• Excellent proofreading skills.

EDUCATION, KNOWLEDGE, SKILLS, EXPERIENCE:

• 60 wpm typing with proficiency in word and wordpefect.
• High school diploma plus 2 years or more of related experience or two years’ secretarial school experience preferred.
• Excellent verbal, written, organizational and interpersonal skills.
• Ability to work both independently or under specific direction.
• Reliable, punctual and ability to maintain a neat and organized work area

ACCOUNTING/ ACCOUNTS PAYABLE (HYANNIS, MASS)

Our Client is looking for a TEMP to Permanent Accounts Payable / Accounting person.

The Ideal Candidate will have the EXPERIENCE IN PEACHTREE OR SAGE PRO ( AN ACCOUNTING SOFTWARE), able to read and correct Ledgers, able to work in a high volume fast pace office, able to work as a team player and also wanting to grow with a company.

If you do not have Peachtree or Sage Pro and just have Quickbooks, please DO NOT APPLY !!.
Our Client will not look at resumes with QUICKBOOKS.

OUR CLIENT IS EXPANDING, RIGHT NOW THEY HAVE OVER 2000 CUSTOMERS AND ONLY EXPECTING TO DOUBLE IN 2010.

If you are looking for a permanent job with job security, please then apply.

Only resumes will be accepted at this time and INTERVIEWS WILL BE HELD THE SECOND WEEK OF NOVEMBER.

Please send resume to TEMPeople@nicastroassociates.com
Fax number 508-428-6378
Phone number 508-428-1340

TEMPeople
3821 Falmouth Road, Rt28
WindMill Square Plaza
Marstons Mills, Ma 02648

Customer Master Coordinator (Southern Massachusetts)

Customer Master Coordinators! Kelly Services has continuing opportunities for you at a leading Medical Device company located in southern Massachusetts. In general, these positions are two year, temporary positions.

By working with Kelly Services, you would be eligible for:
• Paid Holidays & Vacation benefits.
• A competitive hourly rate with weekly checks and direct deposit
• Access to Medical Plan options
• Online continuing education via the Kelly Learning Center
• Employee discounts and a recognition program
• 401K
• And more!

As a Customer Master Coordinator, you will respond to all incoming requests for new account set-ups and account maintenance changes. These requests come in primarily from the sales force and come in via email. You will also:
• Monitor customer master mailbox
• Partner with the regional call center and governance group in NJ
• Gather information from the contracting and sales groups
• Search out customers on the internet to find out more about their organization
• Make business decisions on whether or not to set-up a new customer
• Enter requests in the system and update specific information in the regional SAP system and legacy systems
• Participate in weekly customer master conference calls

To qualify for this opportunity, the following are REQUIRED:
• High school graduate, AS/BS degree a plus
• Candidate must possess excellent telephone etiquette and strong communication skills, both written and oral
• Previous customer service experience in a call center environment is a necessity, along with good interpersonal skills
• Candidate must be well organized with a strong attention to detail
• Requirements include strong teamwork and problem solving skills, coupled with the ability to multi-task
• PC/data entry experience, including Microsoft Office (Word and Excel), as well as a clear understanding of SAP is preferred

Please direct any specific inquiries in an email to damicsn@kellyservices.com

Kelly Services, Inc. is a Fortune 500 company headquartered in Troy, Mich., offering staffing solutions that include temporary staffing services, staff leasing, outsourcing, vendor on-site and full-time placement. Kelly owns and operates nearly 2,600 offices in 27 countries. Kelly provides employment to over 650,000 employees annually, with skills including office services, accounting, engineering, information technology, law, science, marketing, light industrial, education, health care, and home care. Visit www.kellyservices.com

Kelly Services, Inc. is an Equal Opportunity Employer.

Medical Billing (Falmouth)

Our client a third party medical billing service located in Falmouth is looking for a part time person with Medical Billing knowledge. Must have strong interpersonal skills to be able to communicate with physicians and insurance providers. Flexible hours NO Fridays!! If interested please call 508-888-1115 to schedule an interview.

Receptionist/admin for busy law firm (Centerville)

Busy Centerville law firm specializing in bankruptcy is looking for a full-time receptionist/administrative assistant.

The ideal candidate must have excellent verbal and written communication skills, a very strong ability to multi-task, and the motivation to prioritize and maintain a personal workload with minimal supervision. Responsibilities will include managing heavy phone traffic, greeting clients, faxing, filing, invoicing, scheduling and assisting a team of two attorneys and several paralegals and legal assistants with various administrative duties.

At least one year previous office experience is required, and a college degree is preferred. Proficiency in MS Office is mandatory; familiarity with Timeslips is a plus.

Please reference "Receptionist" as the subject line of your reply, and include a cover letter, a copy of your resume and salary requirements. References will be sought at the time of interview.

Compensation is competitive, staff is friendly and this is a great opportunity to learn a lot! Thank you for your interest!

Office Worker (Dartmouth)

Part time work 10- 2 Monday - Friday. Answering telephone and filing and following up with licensing and contracting paperwork for brokers.
Pleasant professional atmosphere with opportunity for full time employment and advancement.

Office administrator (Orleans, MA)

Executive Assistant

Outstanding opportunity exists to support a thriving information technology company. The ideal candidate should be an organized, highly professional self-starter that can prioritize their workload and multi-task throughout the day. This person will be responsible for keeping the office running smoothly and will have administrative responsibilities, such as ordering supplies, calendar management, phone coverage, keeping sales materials updated, and tracking expenses. Must be able to provide exceptional service to both present and prospective clients and be the point person for client communications and account questions. This person must maintain a client contact system, help prepare client presentations, complete and submit new business paperwork and keep organized and confidential files. Proficient computer and internet skills are a must, and writing and marketing skills are helpful. Preferred candidate will have prior IT sales/management experience. Other responsibilities include: assisting with marketing and lead generation initiatives, managing correspondence with clients and vendors.

This position is a part-time position, with preferred hours of 10:00 to 2:30, Monday through Friday.

Job Requirements Include:
- A minimum of 3 years of information technology services¡¦ experience
- Experience with client database software, preferably ACT
- Ability to problem solve
- Ability to take initiative
- Ability to generate objectives and goals and create plans to meet them
- Ability to receive, interpret and disseminate information both verbally and in writing in a manner that is clear and precise and able to acted upon
- Proficiency in Microsoft Office programs
- Confidentiality, a high level of professionalism and punctuality
- Strong telephone and interpersonal skills
- Strong organization and accuracy skills
- Proven ability to complete multiple tasks and meet established objectives and deadlines
- Proven ability to be a solid communicator and a team player

Executive Assistant (South Dennis)

Administrative Assistant (Norwood, MA)

Company seeking quick learner, multi-tasker for assistant's position. Must be computer savvy; familiar with Quick Books, Excel, Word and answering email.
Starting $12.00 per hour. 8:30-5:00 Monday-Friday.
Professional resumes must be submitted for review. References required.

Office Administrator (Falmouth)

Office Administrator- Hutker Architects Inc., a vibrant and growing Architecture and Interior Design firm, seeks a skilled Office Administrator for our Falmouth Office. The Office Administrator performs day-to-day activities to maintain our Falmouth office. Responsibilities include answering phones, reception, scheduling meetings, updating calendars, processing mail, maintaining office, ordering supplies and vendor relations. Candidates must have at least two years of administrative support experience, be detailed oriented and proficient in MS Office. Email resume and cover letter to lrose@hutkerarchitects.com or fax to 508-540-4004.

Part-time-Mother's Hours-Special Opportunity (Hyannis )

General office filing position. Monday-Friday flexible hours. Approx. 15 hours a week.
Enail to set-up an interview.

Subscription and Advertising Assistant (Woods Hole)

Position Summary: This is a clerical position with The Biological Bulletin, a scientific journal published by the MBL. Responsibilities include maintaining the journal's database of subscribers; billing and receipt of payments; assisting with marketing and working with advertising agents and advertisers; providing online access to subscribers; producing a mailing list and working with the printer to facilitate distribution; and performing other clerical duties.
Additional Information: Update and maintain Filemaker databases for 1000 foreign and domestic subscribers. Provide online access for subscribers. Initiate contacts with advertisers and arrange ads for each issue with the printer. Handle all invoicing for subscribers, agents, and authors. Receive and process payments. Provide financial reports for supervisor and accounting department. Handle client inquiries. Order supplies and handle other duties as required or assigned.

This is a temporary, part-time position for the months of November and December 2009.

Basic Qualifications: An Associates degree or equivalent required, with preference given for a Bachelor's degree. Excellent administrative and communication skills, (both spoken and written). Competency with computers, preferably Macintosh, and proficiency with databases (FileMaker) and word processing software required. Superior ability to handle detail. Background in bookkeeping and database management helpful.

Apply online at https://mbl.simplehire.com
An Equal Opportunity Employer

Patient Care Coordinator (Orleans, Cape Cod)

Looking for a remarkably cheery, VERY VERY ORGANIZED, easy to get along with, customer service savvy, willing to learn individual for a busy office in Orleans. This role will have many changing dynamics and we need someone who can keep track of the many changing priorities. Willing to teach about the practice so that this person may have a more hands on role. Must be proficient in Microsoft office, again-very oganized and eager to get the job done. We are looking to get someone on board immediatly. Compensation is $12 an hour, this is a full time position with the hours 9-4:30 PM. Benefits include: 401K and %match deposit paid by the company, Contibution to healthcare. Vacations, and other personal time off.If you think you are the right candidate please send resume and the Human Resources Manager will get in touch will you ASAP. Thank you for you time and good luck.

Medical Billing (Greater Cape Cod)

Need help with eligibilities, referrals, billing? I can help with all three. Experienced medical billing assistance at reasonable cost.

I am familiar with the most widely used software. Short or long term projects welcome.

Call 508-430-1610 or mostrer@mindspring.com to learn more.

Patient Care Coordinator (Orleans, Cape Cod)

Looking for a remarkably cheery, VERY VERY ORGANIZED, easy to get along with, customer service savvy, willing to learn individual for a busy office in Orleans. This role will have many changing dynamics and we need someone who can keep track of the many changing priorities. Willing to teach about the practice so that this person may have a more hands on role. Must be proficient in Microsoft office, again-very oganized and eager to get the job done. We are looking to get someone on board immediatly. Compensation is $12 an hour, this is a full time position with the hours 9-4:30 PM. If you think you are the right candidate please send resume and the Human Resources Manager will get in touch will you ASAP. Thank you for you time and good luck.

Part Time Admin Position (Orleans)

Top notch office support person needed part time.
Responsibilities include answering phones, data entry, filing and other administrative duties
as needed. Must have professional phone manner and excellent keyboarding/computer skills.
Hours: Mon.-Fri. 1-5 p.m.
Please email resume or letter of interest.

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