Admin Office Jobs » Craigslist Cedar Rapids IA

craigslist | admin/office jobs in cedar rapids

Data Entry Specialist and Payroll Specialist/Customer Service

Job Description: We are currently looking for a high energy Data Entry Specialist and Payroll Specialist / Customer Service.

DUTIES AND RESPONSIBILITIES

• Inside sales handling incoming calls

• Knowledge of material

• Knowledge of Federal requirements

• Knowledge of product pricing

• Knowledge of product line

• Knowledge of distributors (ability to guide users to distributors)

• Outgoing calls

• Sales follow up, as required and advised

• Coordinating demos

• Coordinating trade shows

• Seeking pricing freight, subcontractors & various required aspects

• Follow up late receivables

• Purchase order control

• Order entry

• Produce packing slips & fax to plant

• Order tracking reviews with plant manager 2X per week

• Provide shipping (tracking) information to customers

• Invoicing as required
• Customer account setup in BV system
• Perform material take-offs and quotations as required.
Produce and maintain customer contact database, and track / follow-up with action plans.
Gain knowledge and keep current on competitor products, and gain knowledge in order to educate contacts of inferior products.
Treat all contacts with respect and patience. Work with integrity and ethics in order to motivate others.
OTHER REQUIREMENTS
Ability to utilize computer and relative software; keep current as required.

DETAILS
Salary: $17-$18/Hr

Juɴior assistant (Cedar Rapids)

Looking for excited and spirited people for either part-time or full time position. Knowledge in Microsoft Office applications is a plus. Training is also available.

Operation Manager needed urgently!

A fast growing company is seeking an individual to help with the general Human Resource needs of this growing enterprise. The individual will manage personnel, recruit staff to fulfill the needs of the company, assist in developing policy documentation, administer compensation and company benefits, and maintain employee and community communication. The individual will be responsible for assisting and advising the company’s Operations needs and issues. Applicants should have minimum 2 years of experience in Human Resources or a Masters degree in a Business related field. This position is salaried at $600 per week for now. Qualified applicants must send a resume and cover letter to baugherissac@yahoo.com

Administrative/Clerical Receptionists (Cedar Rapids)

Company has multiple openings for qualified administrative receptionists. These employees will answer phones, greet visitors, file, perform data entry, make appointments for clients and other administrative duties as necessary.

Hours vary from full-time to part-time. Monday - Friday. Full-time positions will start temporary but will move to permanent hire. Wage offered for these positions is $14.00 an hour, to increase with permanent status.

Position requires experience in an office environment. Must have good working knowledge of Microsoft Word, Excel, type 35 wpm and have accurate data entry skills. Excellent customer services skills and flexible personality required. Contact Joy Berry at joy.berry3.gm@gmail.com for information on applying.

Bank Teller

Must have at least 2 years of cash handling or teller experience and exceptional customer service skills. Must be very professional, detail oriented and very enthusiastic and love working with people.

This position works Mon-Thur 8am-4:30 pm, Fridays 8am-6pm, and rotates Saturdays.

BennyMackie715@rocketmail.com

business correspondent office assistant (cedar rapids)

This Office Assistant position is responsible for performing various office duties
including: filing, answering telephones, typing memorandums and
generic business letters and related correspondence, various forms and
reports, charts, and special projects.
Hiring Salary will be based on relevant education, experience, competencies, knowledge, skills, abilities, and budgetary considerations pertinent to the advertised position.
$13-$18 an hour contact: francise.joanes@gmail.com

Part time receptionist position

Part time receptionist position for local Cedar Rapids Insurance agent.

15-20 hrs a week or more

Required Skills:
. Must have good oral communication skills.
• Basic computer and keyboarding skills;
• Customer Service experience;

Duties are:
Answering incoming phone calls, cold calling, organizing files and greeting customers
Please Contact
Don Fuller
319-551-3801

Clerical/Records Assistant (Cedar Rapids)

The incumbent will provide clerical support. This work includes, but is not limited to: telephone assistance, typing, data entry, filing, and organization of departmental files and records. Candidate will be compensated at $16/hour.

The incumbent will have the authority and ability to work independently and carry out assignments to completion with minimal instruction. Key decisions will be the responsibility of others but the incumbent must be able to think and act independently to recognize decisions they are empowered to make.

The incumbent must be able to use a Personal Computer, Fax Machine, Telephone, Copy Machine, Printers, and Scanners.

E-mail Beatrice at bea.sweetin.r2r@gmail.com for information on applying.

Administrative Assistant Hotel

We are looking for an Administrative Assistant who is a self-starter, able to multi-task in a fast paced work environment. The best candidate will be highly organized with exceptional attention to detail.

The tasks are varied and include phone contact and in person contact with clients and coordination of tasks and workload with other employees. We are very interested in the candidates who possess experience working with the public, a real “people person.”

This position is full time, 40 hours a week with benefits.
Please respond by e-mail with your resume.
Phone or live interviews this week.

Benefits include:
Salary + Bonus
Medical/Dental
Personal/Vacation

Part - Time Administrator

This position is responsible for managing and overseeing all facets of human resources, operations, budget, financial/?business and record-keeping within the office.<br>Job Duties:<br>Coordinates and assists when necessary in planning and executing compan
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personal assistant is needed,must have good communication skills, Computer knowledge and organizations skills needed. any interested person should reply to.........lawbent234@yahoo.com

Staff Accountant Wanted (cedar rapids )

Employee Type: Full-Time
Industry: Accounting - Finance
Manages Others: No
Job Type: Accounting

Description
Staff Accountant

Primary duties will include but are not limited to: Preparing Daily Expense Accruals, Daily P&L and Weekly Inventory Reconciliation. Maintain Capital Expenditure files and spreadsheets. Month End Journal Entries and Account Reconciliations as needed. Backup other duties as needed.

Requirements
All candidates must have at least 1 year experience in Accounting. Intermediate level Excel experience preferred. Candidate must be detail oriented and have ability to work in a fast paced environment. Some Saturdays will be required.

Salary Range: 40,000 - 50,000

For consideration, Please send us your resume. Thank you

Administrative Assistant - Clinicians & Laboratories (Cedar Rapids)

This Administrative Assistant position features placing supplies orders and keeping up the database for clinicians and blood draw laboratories.

These two duties involve two different computer systems. The supplies orders are done in a Peoplesoft system. The clinician database is in a custom-built system called includes medical test results. MS Office required with emphasis in Intermediate Excel & Word Excellent customer service over the phone to internal and external clients. Heavy Inbound Calls

Professional demeanor and a positive attitude a must.

Must be detail oriented and able to multi-task.

$34,300 - $36,400

For an application, email HR at morgan.bellamyhr@gmail.com

bookkeeping

I will provide a bookkeeping/tax services for individuals, small/medium businesses. I have a associates degree in accounting, with computer experience with Microsoft applications as well as Quickbooks and Peachtree. For further information please contact me at donelleandjason@yahoo.com

Buyer (Cedar Rapids & Coralville)

Normally receives general instructions on routine work, detailed instructions on new projects or assignments. Work is reviewed for soundness of judgment and overall adequacy and accuracy. Develops solutions to a variety of problems of moderate scope and complexity. Refers to policies and practices for guidance. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Exercises judgment within defined procedures and practices to determine appropriate action. Contributes to the completion of organizational projects and goals. Errors in judgment or failure to achieve results would normally require a moderate expenditure of resources to rectify. Reviews purchase requisitions, and places orders with approved suppliers. May evaluate bids, select and/or recommend suppliers and negotiate price, delivery, quality and service. May assist in negotiations for major purchases by developing or compiling statistical information and gathering other data as required. Negotiates and settles with suppliers regarding rejections, losses, return of materials, over shipments, cancellations and engineering changes. Confers with vendors and analyzes vendor's operations to determine factors that affect competitive total cost of ownership consistent with quality, reliability, and ability to meet required schedules. Coordinates with the accounting department as required to resolve questions on supplier invoices. Building productive working relationships internally and externally. Frequent internal company and external contacts. Represents organization on specific projects. Utilizes MRP system and processes to manage the outcome for assigned commodity types.





Requirements:

Bachelor's Degree in appropriate discipline or six years related experience plus two years of related exempt experience.



-SAP experience

-Strong computer skills

-flexibility to work from Cedar Rapids OR Coralville

6 month contract position that may become permanent.
EOE/M/F/D/V

Receptionist (Cedar Rapids)

We are looking for a receptionist for general office inbound/outbound calling and other general office tasks.
We are looking for someone who is honest, considerate, hard-working, and willing to learn.
Pay starts at $7.25 and raises are possible based on performance.
We have available openings for full-time and part-time.
We hire based on a first come, first considered basis and are looking to fill the positions quickly.
Please call 319-892-4060 for more information.
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Administrative Assistant

About Quofore, Inc.
The exclusive focus for Quofore, Inc. since founding in 1998 has been to develop and implement next generation, world class, mobile solutions for Consumer Product companies’ field sales, marketing, merchandising, and direct store delivery operations. Early to market with a deep understanding of both enterprise-level solutions and smart technologies – the vision was to build a global, leading business solutions company; one that would leverage new technology to transform the effectiveness and efficiency of our customers’ operations.
To date, Quofore, Inc. has deployed mobile solutions for leading Consumer Products companies across the world, in multiple languages and currencies. 1000s of people use the Quofore Solution everyday to manage their field operations. Quofore customers include manufacturers, suppliers, wholesalers, distributors, and marketing service organizations. Quofore, Inc. has regional corporate headquarters in Atlanta, GA, USA; Milton Keynes, UK; and Sydney, Australia as well as a network of partners in Asia, South America and Eastern Europe.

University Recruiter (Hiawatha)

Identify and recruit top talent for new graduate and student program opportunities across the enterprise.
• Facilitate identification and selection of world-class diverse talent using multiple sourcing methods.
• Proactively develop strategic relationships and engagement strategies with identified universities, technical and diverse organizations and referral networks.
• Develop and implement an overall college diversity sourcing and recruitment plan.
• Plans, organizes, directs and coordinates functional department activities to achieve cost, schedule and performance.
• Presents project plans, proposals, status reports through department management and group.
• Reviews resumes, advertising responses and employment applications.
• Develops solutions to complex problems which require the regular use of ingenuity and innovation. Ensures solutions are consistent with organization objectives. Effects of decisions are long-lasting and heavily influence the future course of the organization. Errors in judgment or failure to achieve results would result in the expenditure of large amounts of company resources. Works on complex issues where anlaysis of situations or data requires in-depth evaluation of variable factors.
Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.
• Networks with key contacts outside own area of expertise. Serves as consultant to management and special external spokesperson for the organization on major matters pertaining to its policies, plans, and objectives.
• Determines methods and procedures on new assignments and may coordinate activities of other personnel. (Team Lead) Work is performed without appreciable direction. Exercises considerable latitude in determining objectives and approaches to assignment.
• Participates in and formulates basic recommendations in the development of short and long range manpower and employment objectives considering such factors as corporate growth objectives, manpower availability, employment lead time requirements and the like.
• Establishes and maintains contact with a variety of potential applicant resources including internet sourcing, search firms, governmental agencies, college placement centers, trade schools, and related organizations.

• Works with management to define and implement appropriate recruiting programs to meet manpower needs.
• Contributes to the development of new concepts, techniques, and standards. Considered an expert in field within the organization. Having wide-ranging experience, uses professional concepts and company objectives to resolve complex issues in creative and effective ways. Some barriers to entry exist at this level (i.e., dept/peer review).
• Plans and conducts college recruiting programs
• Interviews and screens applicants for technical competence, applicable background and skills, individual goals and ability to fit in the organization and function effectively.
• Coordinates the conduct of reference checks and evaluates reference data concerning previous employment record.
• Makes employment recommendations based on information developed through interviews, reference checks, applications and resumes.
• Assists managers in evaluating applicant qualifications and selection of most qualified candidates.
• Ensures compliance with all legal aspects of staffing function.
• Acts as internal staff consultant for line and staff management on employment matters.
• Develops advertising campaigns, determining ad placement and coordinating advertising schedules in appropriate media.
• Develops strong internal/external networks.
• Extensive research on industry trends - candidate availability

Requirements:

• minimum of 4 years recruiting experience

• lotus notes experience (preferred)

3 month position, may go longer

HR Assistant/Admin (Hiawatha)

HR Coordinator/Admin
6 month contract, could convert to permanent
Facilitates interview and hiring process including background and drug screen process; interview schedules; travel; offer letters and ensure all required documentation is complete for Day 1. Provides basic event logistics for various staffing activities. Understands and utilizes staffing systems. Maintains employee files and personnel records, processes change-of-status forms, compiles personnel statistics and provides information to employees on matters pertaining to personnel forms and records. Illustrative activities performed are set up files on all new personnel, photographs, and assigns employee number, records changes on all employee status as necessary (e.g., change of address, departmental transfers, rate increases, terminations, etc.); verifies payroll changes with computer printout; enrolls new employees in programs. Reason For Request: Additional Job Information: Duties include, but are not limited to:
-assisting recruiters with interview scheduling
-scheduling candidate drug screening and background testing
-coordinate candidate offer letters
-complete expense reports
-book travel
-clerical work: scan documents, fax, copy, filing
-may take overflow of work from 5 RC Coordinators

REQUIRED:
-detail oriented
-willing to ask questions
-should have a "no job is too small" mentality

PREFERRED:
-SAP experience
-lotus notes experience
-knowledge of Taleo
-Word, Excel

PERSONNEL / PAYROLL MANAGER (SW Cedar Rapids)

CEI Equipment Co., the leading manufacturer of feed bodies and trailers, is seeking a full-time experienced Human Resource and Payroll person. Candidate must be an energetic self starter, able to work independently as well as in a team environment, with excellent organizational skills.

Requisite duties and responsibilities include the following. Added duties may be assinged.
~ Planning and conducting new hire orientation, while maintaining personnel files and attendance calendars along with related monthly reports for supervisors. Maintaining records relating to employee accident reports and relevant OSHA requirements.
~ Weekly payroll and related reports for monthly, quarterly and yearly employee/employer bookkeeping to include end of year W-2's. Maintaining company check book along with weekly reconciliation, and monthly cash receipts and cash disbursements report.

Qualified requirements include windows based software programs including Word and Excel. Please submit letter of interest along with your resume to:
hrpr@ceipacer.com or mail to: CEI Equipment Co., Inc., P O Box 8090, Cedar Rapids, IA 52408

Medical Records Coordinator (cedar rapids)

Affinity Hospice of Life is looking for an LPN and/or Qualified Medical Records Coordinator responsible for managing all aspects of maintaining and protecting organization clinical records.

Requirements
1. Manages all daily clinical records functions; maintains record integrity at all times.

2. Files all elements of patient records on a daily basis

3. Ensures all clinical record processes are maintained in compliance with state, federal and JCAHO regulations (if applicable)

4. Protects all clinical records through the establishment and implementation of control procedures for all open and closed records

5. Protects the confidentiality of patient and organization information through effective controls and direct supervision of clinical records.

6. Forwards copies of clinical records to authorized users according to policy

7. Completes a clerical record audit following patient discharge and forwards the record to the Clinical Director for clinical audit

8. May monitor aged unsigned physician orders and submits second and third requests for signed orders to overdue physicians, calls or visits the offices of seriously overdue physicians

9. Responsible for answering phones, as well as recording new hospice referrals on the appropriate paperwork and forwarding to the Clinical Director.

10. Responsible for preparing daily reports focusing on census data such as admissions, deaths and pending patients and forwarding to the appropriate staff.

Position Qualifications

1. High school diploma

2.At least two years in medical records management preferably in hospice

3. LPN a plus

4. Knowledge of Medical Terminology and Medications required

5. Knowledge of corporate business management, governmental regulations and JCAHO standards (if applicable).

6. Demonstrates good communication skills and public relation skills

7. Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities

8. Must be a licensed driver with an automobile that is insured in accordance with state and/or organization requirements and is in good working order.

To apply directly for this position please email your resume to saraaluis@gmail.com. Also make sure you specify the date when you can start if hired.

Sara A. Luis
Recruiter.

Client Relationship Assistant (Cedar Rapids)

Robert W. Baird & Co.
Baird is an employee-owned, international wealth management, capital markets, private equity and asset management firm with offices in the United States, Europe and Asia. Established in 1919, Baird has more than 2,300 associates serving the needs of individual, corporate, institutional and municipal clients. Baird oversees and manages client assets of more than $73 billion.

Committed to being a great place to work, Baird is one of FORTUNE’s “100 Best Companies to Work For” in 2009 -- its sixth consecutive year on the list. Baird’s principal operating subsidiaries are Robert W. Baird & Co. in the United States and Robert W. Baird Group Ltd. in Europe. Baird also has operating subsidiaries in Asia supporting Baird’s private equity and investment banking operations. For more information, please visit Baird’s Web site at www.rwbaird.com.

SUMMARY:

Are you seeking a firm that values client relationships? Do you enjoy working in a team environment? If so, then Baird is for you!!

We are seeking a Client Relationship Assistant to support a team of Financial Advisors. This individual should be able to multitask and meet deadlines as well as have excellent computer skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Drafts and types internal paperwork and client correspondence including mail merges, preparing client material and financial plans.

2. Handles phone calls and fields basic client questions; forwards more advanced calls to Financial Advisors for handling.

3. Responds to Financial Advisors instructions to move funds and complete tickets. Receipts in equities, bonds and checks following Financial Advisors or client instructions.

4. Schedules various meetings, conference calls, etc. for Financial Advisors.

5. Maintains client files.

6. Performs any other duties as assigned.

QUALIFICATIONS REQUIRED:

1. High school diploma plus two-year Associate’s Degree in business-related field preferred; Two to four years previous customer service or administrative work experience required.

2. Willingness to become Series 7 licensed in the future.

2. Ability to effectively handle multiple tasks; excellent organizational skills - ability to prioritize daily workflow to effectively meet deadlines.

3. Strong technical skill and knowledge of Microsoft Office (CRM and Naviplan would be a plus).

4. Excellent customer service skills and telephone etiquette; ability to handle heavy phone volume.


Please apply online at www.bairdcareers.com. Thank you.

Administrative Support (Marion)

Administrative Support Needed

A small, innovative engineering company has an opening for an Administrative Support person.

Responsibilities include: shipping/receiving, phones, mail, scanning, and other administrative functions. Candidate must have proficient Word and Excel skills to be considered. Previous office experience along with the ability to communicate effectively, detail-oriented, and multi-task is important.

Person needed immediately.

Clerk/Receptionist (Cedar Rapids, Iowa)

Entry level position. Hours: 9-12 Monday - Friday. High school diploma required. Looking for positive attitude, good customer service and organizational skills. Experience with Microsoft word is a plus. Some of the required duties are greeting and helping customers, processing incoming and outgoing mail and faxes, filing, processing reports, typing letters, answering the multi-line telephone and transferring calls or taking detailed messages. Reply by e-mail or send a paper resume with salary requirements to:
Center Financial Services
3260 Southgate Pl SW #11
Cedar Rapids, IA 52404
No phone calls please.

Document Preparation Clerk (Waterloo, IA)

Who We Are:
Ultimate Staffing Services is the preeminent staffing services company, recognized as a creative industry leader, equally fulfilling the diverse needs of our customers, staffing associates and coworkers.

What We Need:
We are currently seeking reliable people with a strong administrative background for open Document Preparation Clerk positions located in Waterloo, IA. Good typing and data entry skills are a must as well as the ability to research and obtain information for routine reports and special assignments. These are full time positions requiring successful candidates to work M-F 8:00 AM - 4:30 PM with the potential need to work OT as needed. This position requires a professional candidate that is able to work in a professional office environment.

What You Need:
1. Solid keying ability is required
2. Solid computer skills working within a Windows environment
3. History of success and tenure in previous work experience
4. Professional communication skills

What Else You Need to Know:
These are full-time, long term contract positions. ALL OFFERS OF EMPLOYMENT WILL BE CONTIGENT UPON A SUCCESSFUL DRUG SCREEN AND CRIMINAL BACKGROUND CHECK.

These positions are to begin immediately.

How You Can Be Considered:
For immediate consideration, please direct you resume to: eagan@ultimatestaffing.com

Candidates possessing the required qualifications will be contacted.

ULTIMATE STAFFING SERVICES
Our Purpose

To make life better for the people we serve.

Our Promise

We love to deliver remarkable experiences . . .

every person, every time.®

Send your resume to Eagan@ultimatestaffing.com for immediate consideration.

Resumes can be received in confidence at: Eagan@ultimatestaffing.com
Ultimate Staffing Services
Eagan, MN
www.ultimatestaffing.com

EOE

Somali Translators Needed!!! (Work from home)

DO YOU SPEAK, READ AND WRITE SOMALI? Apply now! Bilingual Speakers Wanted!

Bilingual speakers needed for busy translation and interpreting company Access 2 Interpreters located in Columbus, Ohio. Qualifications include a HIGHER EDUCATION degree from country of origin or other. The applicant must have native fluency in Somali and advanced knowledge of English and be able to translate written documentation.

This is a part time position with flexible schedules available to fit your needs. If this describes you please send your resume to jobs@access2interpreters. com. Please incude your name and language you speak in the SUBJECT LINE. All applications will be reviewed in a timely fashion and qualified applicants will be contacted for a phone interview.

NO BENEFITS OR INSURANCE OFFERED

ALL OTHER LANGUAGES ARE WELCOME!

Clerk Assistant (Cedar Rapids)

Our corporation has an immediate need for an admin. assistant for the main office location. We are a company that is passionate about expertise, excellence and dedication so that we can pride ourselves on superb client service. Applicants will work very closely managers and clients.

Some daily duties:

- Talking with clients on calls
- Product scheduling
- Reviewing payment logs
- Handling client emails

What you need to be qualified:

- Experience with Microsoft Office Suite
- Team mindset
- Friendly and cooperative mindset
- HS diploma
- Must meet deadlines


Other comments:

- Medical, Life, Dental and vision insurance
- We strongly believe in EEO policies
- We may ask you to submit professional references

Please note that we are looking for approx. 20 hours of paid work weekly . There is the possibility of migrating to full time.

If you are a qualified applicant, forward us your resume with an attached cover letter to our email address for consideration.

**Looking for Front Desk ASSISTANT (cedar rapids,,,,,,,,,,,,,,)

Looking for an experienced Office Assistant to operate daily office activities at our downtown branch! Office experience necessary. Proficiency in MS Word, Excel. Basic bookkeeping/Accounting Experience in filing, Must have a car with valid insurance. Experience in Fitness is a Plus. The ideal candidate is energetic, self-motivated, hard working, responsible, detail oriented, and has experience multitasking in a demanding environment. If interested, please email Keri Peterson of Foratems Design!
foratems.design@gmail.com

Administɾative assistant (Cedar Rapids)

Positon will be accountable for typical office duties. Рrior experience is a bonus. Position includеs wonderful benefits.

Executivе assistant (Cedar Rapids)

The position's duties include data entry, answering caƖls and emails, organize files, and other related tasks.

Experience not demanded because training is provided.

Assistant (Cedar Rapids)

Our corporation needs an experienced executive assistant for our new client base.

Our higher managers want multi-tasks, dedicated applicants that are team driven. Assistant will work in direct contact with higher management. Your role will be to facilitate client interactions that will primarily include major design contracts.

Possible Responsibilities:

- Phone communications
- Managing contract scheduling
- Organizing files
- General office support

Expectations:

- Proficient in Microsoft Suite
- Willing to work as a team
- Professional attitude
- HS diploma or equivalent
- Reliability is a must
- Past experience not required, but a plus

Extra Info:

- Very strong benefits program
- We strongly believe in EEO policies
- We may request professional references

Opening is for approx. 25 hours of work per week with possibility of migrating to full time.

If you are interested, please send us your resume in Word or Adobe format with an attached cover letter via e-mail for our review.

Office Personnel (Waterloo Surrounding Area)

Looking for someone with Quickbooks, payroll, accounts payable, accounts receivable, 10 key and customer service representative experience.

If interested please e-mail us your resume and salary requirements to mrrootereia@iowatelecom.net and also PLEASE call to set up an appointment for us to meet with you 319-721-0310