Admin Office Jobs » Craigslist New York City NY

craigslist | admin/office jobs in new york city

Receptionist (Tarrytown)

Seeking a part-time Receptionist who is polished, professional, reliable.
This position will be responsible for receiving and directing callers to the appropriate destination.
Primary Responsibilities:
• Answer and direct incoming calls
• Meet and greet visitors
• Perform a variety of clerical duties and other duties pertinent to the establishment.

Job Qualifications:
• Switch -Board Friendly
• Basic knowledge of Word, Excel and Outlook
• Customer service experience a big plus
• Excellent written and verbal communication skills
• Professional demeanor and appearance essential

Jr Underwriter Aviation Speciality - Permanent (Downtown)

WE ARE LOOKING FOR A Junior Underwriter (Aviation) WITH THE FOLLOWING SKILLS

Location: NYC (downtown) New York City
Job Type: Fulltime
Vertical: Insurance

RESPONSIBILITIES

- Judgment to accept, reject or modify new and renewal business for Aviation lines, with guidance and direction as needed from experienced underwriters or team leader, to ensure a profitable commercial book of business.
- Price business according to company underwriting and pricing guidelines and ensures standards for timeliness are met.
- Market the Company products to achieve company growth and profitability targets.
- Develop on-going relationships with internal and external customers and monitor profitability and quality of submissions, and keeps up-to-date with underwriting and/or product changes.
- Review and becomes familiar with: Policy coverage’s, Agency relationships, Underwriting and team guidelines, processes, and procedures, Company business strategy and organization
- Work with a Underwriting Manager, Underwriting staff, and in-house and outside educational providers to enhance knowledge and experience in: Underwriting Techniques and Decision Making Methods, Problem Solving Methods, Sales and Negotiating Skills


REQUIRED SKILLS


- Bachelors degree or equivalent experience in a directly related insurance position and recent demonstrated academic success
- 3-5 years of experience.
- The candidate must have AVIATION Experience to be considered for this position.
- Analytical and decision making skills
- Capability to understand a wide variety of business operations and model loss potential
- Ability to calculate complex pricing recommendations
- Strong customer service orientation
- Demonstrated organization skills and ability
- Effective interpersonal skills including ability to negotiate successfully.
- Willingness to complete professional designation(s) and continued insurance education.

/EOE

Administrative Assistant (Midtown East)

Here is a great position assisting 2 VP's for a private equity firm. The position involves calendar management, scheduling, and creating presentations. The firm needs experience coming from a financial firm (most recently) and the ability to put together presentations and flexible for some back -up receptionist duties.

Jemstone Associates is proud of its newly formed Resume Writing Division, if you are in need of a professional low-cost Resume rewrite (It is essential in this market), Please forward me your existing resume to rkatulak@jemstoneassociates.com with the words (I need a new resume) in the subject area and I will get back to you with all the details!

Please submit your resume for consideration for the position; it is midtown with great benefits!

Needs Office Assistant

Looking for an outgoing responsible person as an Office Assistant.

Duties include:
- Answering phone

- Taking messages

- Handling phone/email orders from customer and dealers,

- Placing order with vendors to maintain stock levels, support shipping and receiving, handling emails and possible bookkeeping.

Must be computer literate and have experience with MS Word, Excel and outlook.

Send resume to playerhaters007@gmail.com if interested

Immediate position available.

ADMIN ASSISTANT with Marketing Knowledge (Westchester)

Construction company in Mt. Vernon seeking an experienced administrative assistant to oversee the administrative aspects of our client process. Responsibilities include overseeing the proposal process: typing, following up with clients, necessary paperwork and vendors, and performing other administrative duties as required.

Must be able to type 80-100WPM
To be considered you must submit a writing sample

Requirements:

- Strong computer skills: Very proficient in Microsoft Office. Publisher, Photoshop, and other collateral software a plus.

- Pleasant upbeat phone manner with a positive Can Do attitude

- Excellent Written and Verbal skills. You must be GOOD WITH NUMBERS as our proposals are very detail oriented and require precision.

- Ability to multi-task and determine priorities for time sensitive projects.

-A average or better if you are recently out of college.

A cover letter WITH SALARY REQUIREMENTS and a WRITING SAMPLE is required to be considered.

Admin Assistant (Queens)

Looking for energetic and outgoing people for an assistant job for either a part-time or full-time position.

The job involves working with our advertising department.With such duties as assisting in the coordination of various daily projects and also managing the communication with outer offices.

Knowledge of Microsoft Office applications is a plus. Training is also available.

Please email with your resume

medical office help wanted (valhalla NY)

Part-time medical office help , requires :
-computer skills
-patience in handling telephone calls
-must be organized
-responsible, mature individual
-background check a MUST
-2 references
-duties include :filing, organizing folders, making appointments, returning phonecalls, light office work (photocopying, mailing )
Job offers:
-FLEXIBILITY work can be tailored to your needs/other job, as long as duties are fulfilled in a timely and efficient manner
-competitive pay
-quiet, friendly atmosphere

Senior Executive/Personal Assistant to CEO: 100 - 115K – Total Comp

New York City’s most powerful and prestigious global financial services conglomerate seeks degree with 6+ yrs (FINANCIAL SERVICES A MUST) with diverse senior administrative and operational skills (must have reported into CEO or Managing Director level). Act as “right arm/gatekeeper” to CEO and provide the highest level of support. Responsible for calendar management, meeting and event coordination and travel arrangements (international and domestic). Coordinate expense reports and assist in preparing PowerPoint presentations. Ability to handle details of a highly confidential and critical nature. Also assist CEO with personal work as needed. Microsoft Suite. Candidate will be a team player with excellent interpersonal skills, attention to detail and eager to learn unique business. MUST BE FAMILIAR WITH NEW YORK CITY DINING AND NIGHTLIFE. Please send resume in MS Word format to sw@accessnyc.com

• In order to be considered please send a word version of your resume along with recent salary history and a contact number where you can easily be reached.

TYPIST/CUSTOMER SERVICE (Long Island City)

We specialize in title work. Prior experience in this field is preferable. Applicant must type at least 50+wpm and be familiar with MS Word and Excel. Corel WordPerfect, QuickBooks and ACRIS a plus. Job duties include but are not limited to typing reports, scanning, emailing, copying, customer service, and light filing. Close to subways R V N and W.

GUY/GAL FRIDAY (Long Island City)

This position is extremely varied. Job functions include but are not limited to mail distribution, scanning, emailing, filing, maintaining the file room, deliveries, and document retrieval. You would also be responsible for some light maintenance such as sweeping sidewalks and changing light bulbs. Light knowledge of Excel is a plus. Close to subways R V N and W.

Currently this is a part time position, hours are from 2:00 to 6:00 (negotiable) Monday through Thursday and all day Friday (10 to 6). Please note that some full days are required for training.

P/T Front Desk Admin Position For Boutique Real Estate Office (New Dorp)

Boutique Real Estate Office Seeking Organized Self-Starter For Receptionist Position.
We Are On The Cutting Edge Of Technology And Need A Candidate With
More Than The Average Computer Knowledge.
Friendly Team Environment!
Dedication & A Willingness To Learn Is A Must!

Requirements:
Strong customer service orientation
Ability to multi-task
Computer troubleshooting
Knowledge of Social Media Websites
Knowledge in HTML formatting

Position will be 13-15 hours per week to start.
Includes 1-2 weekday evenings (until 7pm) as well as Saturday or Sunday (9am-5pm).
Flexible school schedules accommodated.

E-mail resume to TeamKingsley@kingsleyre.com for consideration.

Accounts Payable Clerk (Part Time) (New York)

About Adecco North America
Adecco is the workforce solutions leader in U.S. and Canada, with a comprehensive service offering that includes temporary and contract staffing, permanent recruitment, outplacement and career services, recruitment process outsourcing, training and consulting.



Looking for an EXPERIENCED Accounts Receivable Clerk. Must have good data entry skills and a passion for detailed work. Must be available Monday through Friday from 8:00am to 5:00pm. Pay is $11 to $13 depending on past work experience.

Job Description

- Receiving Clerk for 1st shift (6:30am-3pm) in Brownsburg warehouse.

Duties include:
- Excel use with data entry responsibility
- Professional communication with vendors and customer
- Proficiency in keyboarding and 10-key data entry
- Processing receiving paperwork
- Professional email/phone correspondence
- Previous shipping/receiving experience strongly preferred


Job Requirements

Excellent MS Excel ability.
Previous Shipping/Receiving experience preferred.
See Job Duties above.

Development and Communications Coordinator (Bethpage, NY)

MEMBERSHIP/1000 FRIENDS DRIVE
• Bi-Annual Appeal: Identify tiers of recipient, coordinate and manage mailing and database of all donations; Provide income reports. Expand support
• On-line Fundraising: Develop and coordinate regular on-line appeal
• Donor Perfect Database Management: Input and maintain all aspects of database

OUTREACH AND EDUCATION
• Columns and editorials: Write and coordinate submission of columns, letters to the editor and op-eds.
• Website: Maintain current website—making weekly updates. Oversee website update
• E-Newsletter: Draft and send out electronic newsletter twice a month. Maintain e-newsletter mailing list
• Social Networking: Develop and execute social networking strategy
• Marketing materials: Update and maintain inventory of brochures and other marketing materials.
• Speaking engagements: Coordinate and follow-up on speaking engagements for Executive Director

CORPORATE, FOUNDATION AND GOVERNMENT GRANT WRITER
• Draft all corporate, foundation and government grants and reports and coordinate their submission
• Draft all press releases related to grants

EVENTS
Coordinate the logistics for Sustainable Long Island’s Premiere Annual Conference
• Research venue options and work directly with banquet/facilities manager for all “day of” conference needs.
• Coordinate emails and phone calls for follow up correspondence, solicit all target audiences, obtain sponsor commitments, journal ads and vendors.
• Assist with development of all conference materials, Maintain and coordinate with designer on journal advertising and deadlines.
• Coordinate monthly committee meetings, disseminate minutes, and work with committee in developing new
contacts and conference honoree.
• Provide post-conference follow up with thank you letters, invoicing of outstanding commitments, budget and database entry along with coordinating a “thank you” party for sponsors, vendors, speakers and volunteers.
Coordinate Other Events
• Coordinate small professional breakfasts and donor-building parties. Coordinate and maintain list of attendees, work with venue and/or “house host”, coordinate emails to target audience.

VOLUNTEER/INTERN COORDINATION
• Recruit interns/volunteers for the organization

Qualifications
• Three years of fundraising experience including membership drives, event planning, intern/volunteer coordination and proven results with social marketing campaigns
• Excellent writing, verbal and interpersonal skills. Strong technology skills including knowledge of e-newsletters, social networking, website updates and maintenance
• Experience with Donor Perfect. A track record, including either professional or volunteer work, in social justice, advocacy or civil rights issues. A demonstrated commitment, interest or connection to sustainable development issues is a strong plus.
• Ability to work effectively with colleagues. Ability to juggle competing priorities and deadlines while maintaining a professional demeanor and commitment to quality control. A self-motivated and results-oriented individual. Awareness and sensitivity to diverse racial/ethnic communities. Long Island experience a must. Ability to work weekends, early mornings and nights. Access to a car a must.

Salary will be commensurate with experience. The generous benefits package includes health insurance and three weeks vacation.

To Apply
Interested applicants should send a resume and cover letter including salary requirements to jobs@ sustainableli.org. Sustainable Long Island is an equal opportunity employer.

Administrative Assistant

A top tier hedge fund seeks an Administrative Assistant who will provide administrative support to several high level employees. At least three years of experience in an administrative support role. Highly polished and professional oral and written communication skills. Must be well-organized, detail-oriented, and able to handle multiple priorities simultaneously. Must be proficient in Microsoft Excel, Word.

This is an incredible opportunity for a skilled and polished Assistant, who seeks a high degree of responsibility and thrives in a corporate environment. The position requires the handling of event and conference planning along with calendaring and other responsibilities.

Please attach cover letter and resume with all applications.

Bilingual (Chinese) Sales Adminstrative Assistant (College Point)

Real Estate office seeks personal administrative assistant

Job Summary:
Must Be Able To TYPE Chinese, and created flyers.

• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing, post ad on the internet.
• Excellent computer skills – Microsoft Word, Excel, Outlook and Internet navigation
conducting research, preparing reports, handling information requests

• Strong and pleasant telephone and interpersonal skills, and the ability to deal professionally with customers and co-workers on the phone.
• Good written and verbal communication skills. Accuracy, attention to detail and ability to proof one’s own work; ability to work in a proactive manner to consistently deliver high-quality work .
• Ability to work independently.

• Experience performing administrative tasks such as maintaining files and processing paperwork.

• Self motivated.

• Word and Excel (required)

• Can work with minimal supervision.

• Good organizational skill.

• Internet research and computer savvy a plus

WILL TRAIN, EXPERIENCE PREFER,
FLEXIBLE HOURS. 2-3 DAYS A WEEK. (MUST BE ABLE TO WORK A FEW HRS ON FRIDAY)
10 - 15 hrs week, could be more between the month of March to Oct.

PLEASE E-MAIL RESUME TO CAIEMMY@YAHOO.COM
no phone call please.

Receptionist - Cambridge University Press (TriBeCa)

Cambridge University Press publishes the finest academic and educational writing from around the world and is dedicated to advancing knowledge, education, learning and research. Since publishing its first work in 1584, Cambridge now publishes over 2500 titles and 200 journals every year.

The Press seeks a Receptionist for the front desk at our state-of-the-art office in Tribeca. Primary responsibilities include operating the switchboard, greeting and directing visitors, scheduling conference rooms, data entry of staff attendance records, maintaining staff phone lists, and other administrative tasks as assigned.

The ideal candidate will be a people-oriented, outgoing team player, with a welcoming phone presence, excellent communication, organizational, and multi-tasking skills, and proficiency in MS Office, particularly in Excel and Word. Candidates with 1-2 years of similar experience, and/or a college degree are preferred.

Cambridge offers rewarding career opportunities with competitive salaries and excellent benefits in a positive and supportive environment. For further information about the Press, please visit our website at www.cambridge.org/us. For consideration, send cover letter with salary requirements and resume to newyorkjobs@cambridge.org , or mail to: Human Resources; Cambridge University Press; 32 Avenue of the Americas; New York, NY 10013.

Executive Assistant (Midtown East)

Top NYC boutique financial services firm seeks an Executive Assistant with 3 to 5 years of experience working in the financial services sector for a temp to hire opportunity with a competitive salary. Boutique style hedge fund experience is a plus but not required.

Must have a bachelor’s degree (no exception)
Must also have excellent MS Office skills (word, excel, PowerPoint) and unmatched communication skills.
All interested candidates, please apply.

Please include a blurb on what financial firm you're worked for and where your degree is from.
Please have resume attached in word doc.

Japanese Fluent College Graduates (Midtown)

Hire Counsel is currently seeking Japanese fluent college graduates for an upcoming document review project. Qualified candidates must have a bachelor's degree and be able to read, write and speak Japanese fluently. If you are interested and qualified please register with us now.

About Hire Counsel:
At Hire Counsel we take great pride in the professional, courteous and congenial manner in which we work with all of our employees. We recognize our success is due to the efforts of our talented pool of hardworking temporary employees.

Hire Counsel is a national legal staffing organization dedicated to providing our clients with the finest candidates available. We keep this promise by offering our candidates an industry-leading benefits package and by hiring smart, experienced staff, all of whom are attorneys and paralegals committed to responsive, active service.

Available Benefits:
Hire Counsel offers one of the industry’s most generous benefits packages including medical, dental and disability insurance, 401(k) plan, holiday and bonus pay.

How to Apply:
Interested candidates should email their resume as an MS Word attachment to nyjapaneselanguage@hirecounsel.com.

All resumes are held in strict confidence. We NEVER forward your resume anywhere without obtaining your authorization first.

Refer a friend and receive a bonus.
For details visit http://www.hirecounsel.com/employee-referral-bonus-program
For more opportunities, please visit http://www.hirecounsel.com/

Administrative Assistant (White Plains)

Corporate headquarters seeks an Administrative Assistant to support a Senior Vce President. Candidates must have 3-5 years experience supporting senior level management in a corporate environment. Responsibilities will include making travel arrangements, processing expense reports, creating correspondence/reports and scheduling meetings. Excellent MS Word, Excel and Outlook a must! PowerPoint is a plus. Salary to $20ph depending on expereince. Please call Custom Staffing at 914-328-4085 or e-mail your resume to wsrecruit@customstaffing.com and note "Admin" in the subject line.
http://customstaffingofwestchester.com

Part-Time Office Assistant (Bronxville, NY)

We are a full service real estate brokerage company specializing in retail leasing and property management. Our growing office is currently seeking a Part-time Office Assistant to work in the Yonkers/Bronxville, NY area.

To qualify, you must be self-motivated, experienced and possess strong computer skills and pleasant phone manner. ADVANCED MS Word, Excel and Adobe preferred. Some real estate experience helpful but not required. Duties include updating our database; creating, tracking and updating marketing materials; posting new listings on Loopnet and other sites; research; basic office needs; producing/processing marketing mailings; some filing/organizing. We are offering flexible, day-time hours.

Please email your resume to royalre1@aol.com

Equal Opportunity Employer

Light Clerical Position (Williamsburg)

We're looking for someone to handle back office paperwork and simple spreadsheets for a fast-growing company. Salary to be discussed. Please call Mike at 347-689-9781 between 11AM and 7PM, Monday through Friday.

Staff Accountant/Office Manager (Midtown)

Public Interest Law Institute (PILI)
Staff Accountant / Office Manager

PILI is an international organization that advances human rights around the world by stimulating public interest advocacy and developing the institutions necessary to sustain it. PILI pursues this mission by building capacity of civil society organizations and leaders, by providing technical assistance on reforming legal aid systems and legal education, and by promoting pro bono legal practice globally. It was founded in 1997 at Columbia University and became an independent organization in 2006. PILI has offices in Belgrade, Beijing, Budapest, Moscow and New York. For more information, please visit our website at www.pili.org.


I. Purpose of the Job:

The primary purpose of this job is to conduct key accounting and office management responsibilities providing support to Director of Finance & Administration in leading and managing finance, accounting and administration functions of the organization.

II. Job Accountabilities:

Staff Accountant
• Manage accounts payable, accounts receivable, bank reconciliation, and cash management;
• Set up and maintain new accounts, classes and grants in QuickBooks;
• Generate daily analysis of various revenue and expense accounts;
• Collaborate with manager to prepare financial statements;
• Track variance between budget and actual expenses and revenues;
• Conduct and analyze budget development;
• Resolve financial queries from overseas offices;
• Process payroll, including tracking employee attendance records, vacation days, and timesheets;
• Ensure accurate administration of 403(b) plan.

Office Management and Administrative Duties
• Order supplies and manage relationships with vendors and office service providers;
• Prepare plan for staff recruitment and benefits administration;
• Resolve various operational issues from overseas offices;
• Solve and prevent potential IT issues;
• Complete other office management and administrative tasks as needed.

III. Job Dimensions:

• Work with colleagues and partners from many different countries and cultures
• Well established interpersonal and communications skills are crucial to the success of this position


IV. Key Job Relationships:

Interact with managers and staff from overseas departments, managers and staff from headquarter departments, outside vendors, building management office.


V. Job Qualifications:

• A Bachelors degree or higher
• Finance management/accounting skills and/or accounting background required
• Three years required work experience minimum
• Highly motivated to contribute to the success of the team, organized, detail oriented, and able to work independently and as part of a team
• Proven proficiency in use of QuickBooks and MS Office applications

Application instructions

To apply: Please email a resume and cover letter in a single file to staffaccountant@pili.org. Please note “Staff Accountant” in your subject heading. Please include salary requirements.
Deadline: December 15, 2009
Start date: As soon as possible

Administrative Assistant (Downtown)

Small international law firm, specializing in intellectual property and securities law, seeking well organized administrative assistant to answer phones, help with preparation of documents, and maintain files. Knowledge of Word, Word Perfect, and Excel a must. College graduate, with 1-3 years experience a plus. Compensation commensurate with experience. Please fax resume to: 212-566-2536

Executive Assistant-Temp (Manhattan)

Leading global financial firm looking for Executive Assistants for long term Temp positions. Must have a Bachelors Degree out of a Top Tier school! Duties include answering phones, meeting planning, schedules, travel arrangements, calendar management, expense reports, as well as correspondence etc. Candidates must be out of financial services, proactive, polished, professional, strong communication skills and organized! Word, Excel, and PowerPoint.
Please note candidates MUST be out of FINANCE!!!!

Operation Manager-Fashion (Midtown)

Title: Retail Operations Manager
Division: Consumer Direct
Location: New York Office – Store Operations
Reports to: VPs of Retail and Company Store Divisions
Responsibilities include, but are not limited to:

· Follow up with all Store Maintenance Issues:
o Ordering supplies, approving invoices, troubleshooting maintenance problems,
§ Extermination
§ Electric
§ HVAC
§ General Cleaning/ Carpentry/ Painting
· Follow up and track all mandated communication from the field.
· Assist with Store Closings and Openings
o Maintain calendars and act as liaison between different departments
o Manage supply ordering
o Instillation and removal of services
· Manage Fed-ex
· Manage DDS (supply ordering)
· Assist with quarterly goals to field personnel
· Manage Register Problem procedures
· Business card ordering for Store Divisions
· Maintain Store Hour List
· Maintain T and E Budgets
· Annual Store Performance Summary for review purposes
· P and L Analysis (Store Maintenance and DDS recap to DM team)
· Set and Track performance to Gift Card Budget
· Monthly and Quarterly bonus payout
· Misc. Projects


Minimum eligibility requirements:
· 2+ years Project Management or related experience
· Strong computer skills (Microsoft Word, Excel, Power Point and Access)
· Highly detailed oriented with excellent written and verbal communication skills
· Working knowledge of systems and technology
· Strong Organizational Skills

Office help for Kitchen Cabinet Business (Flushing, New York)

Office assistant needed for a kitchen cabinet business located Flushing, Queens.

Computer skills a must! Must be familiar with Microsoft Word, Excel, PowerPoint. Knowledge in Peachtree is also plus.

Part-time preferred. Position is open to applicants available to work Mondays, Tuesdays, and Saturdays 9:30AM-6PM.

Must be able to multi-task, work under pressure, and possess good communication skills to talk to customers.



Please e-mail your cover letter and resume HiringCabinetDepot@gmail.com

Accounts Payable Associate (Garden City Park)

Brake Service is a wholesale distributor of commercial vehicle replacement parts with offices in Garden City Park. We are a small, fast paced, casual, and professional office.
This individual will be responsible for:

• Verifying vendor invoice quantity and prices against purchase orders and receiving reports.

• Process payments into QuickBooks.

• File and maintain open invoices, receiving documents, purchase orders, and paid invoices.

• Respond to vendor inquiries by identifying, investigating, and resolving problems in a timely manner.

• Other dities as assigned.

JOB REQUIREMENTS:

• 3 years Accounts Payable experience (preferably in a wholesale environment)

• Excellent communication and organizational skills.

• Strong accuracy and attention to detail.

• Reconcile vendor statements.

• Excellent data entry skills and correspondence (both written and verbal)

• Must be able to thrive in a growing, fast paced company and manage multiple tasks.

• QUICKBOOKS SOFTWARE A MUST.

We offer a benefits package (medical, dental, 401K, etc.)
Competitive salary commensurate with experience.
Excellent work environment.

Must be authorized to work in the United States.

Please forward your resume along with your salary requirements to:
klangley@brakeservicegroup.com

Office Personel (New Canaan/Darien)

Real estate office in the New Canaan/Darien area seeking administrative assistant who is computer savvy and highly organized to support dynamic sales staff. Part time (approx. 20 hours a week).

Small start-up with massive sales needs expert bookkeeper ASAP (Chelsea)

What if I told you our toy company was doing $500k in sales per month…
What if I told you were had 500 wholesale accounts and were signing-up 25 more PER DAY…
What if I said we had 125 sales reps, coverage in this month’s Rolling Stone, People, Maxim, Esquire, Real Simple, and Wired Magazines and the orders keep coming…
Now what if I told you there were only two of us at the company?
You see the problem.

We’re seeking an experienced bookkeeper to help manage the backend of the company.
-Process incoming wholesale orders and work with our fulfillment center to get them out.
-Create invoices and make sure we get paid.
-Manage our Quickbooks (must have QB experience.) Payables, receivables, transaction entering galore.
-Help with customer service and office management.
If any of these things sound foreign to you, this probably isn’t a fit.

If however you are detail-oriented, Quickbooks-experienced, love manipulating data in Excel, and are easy-going, you’re going to love this job. We're interviewing now and hiring right away. It's full time gig with good growth potential.

Send a resume along with a cover letter that letting us know why you’re right for the job. Thanks.

Organized/Time Cautious Personnel Needed

The service of a well composed Personal Assistance is needed.
Job entitles ability to handle personal and business errands.
Mail services:
Bill payments
Sit for deliveries.
Knowledge, Skills, and Abilities Required:
- Excellent interpersonal skills.
- Excellent verbal communication skills.
- Ability to successfully meet up time .
- Position requires a neat appearance.
- Extremely organized
- Highly motivated
- Demonstrated ability to work with pleasure.

Resumes should be send to andreabatt221@aol.com for more comprehensive information as regards the job

BUSY Pediatric office seeks Receptionist – Part Time (Upper East Side)

BUSY Pediatric office seeks Receptionist – Part Time [Upper East Side]


Job Summary:
We are currently seeking a Part Time receptionist Candidate must be able to work evenings from about 4pm to 8pm Mondays, Tuesdays and Thursdays with the possibilities to add Wednesdays. MUST BE FLEXABLE WITH SCHEDULING!

Under the direction of the Office Manager, this position will require performing various administrative duties and answering phones.

Primary Job Responsibilities:
- Answering phones
- Scheduling appointments
- Taking messages for doctors
- Calling in prescriptions
- Checking Patients IN
- Checking Patients OUT
- Prepare Patient Charts
- Filling, faxing, copying, scanning, etc.
- Preparation of Camp and School Medical Forms

Qualifications:
The qualified candidate must have experience, GREAT phone rapport, have strong communication skills, MUST be capable of multi-tasking in a fast paced environment without errors and will demonstrate a professional and friendly demeanor.
Applicants should be comfortable with computers as well as various types of
Medical software [Office Practicum a +]. Salary to $ 15hr depending on experience.

Email resumes to: CHP1125@gmail.com

• Principals ONLY-Recruiters, please don’t contact this job poster
• No Phone Calls

Account Specialist (Chelsea)

WHO WE ARE:
We provide high quality group purchasing and consultative health care services to our national membership base of alternate care and non-acute care facilities. Today our programs are providing business to business services in the Infusion Provider Pharmacy, Long Term Care Provider Pharmacy, Senior Living Facilities and Independent Medical Oncologists markets. With more than 14 years experience, we owe our success to the substantial savings offered to members on an expanding portfolio of high-quality pharmaceuticals, medical/surgical, support services and food products. Unmatched emphasis on customer service and satisfaction is our goal, and a large factor in becoming the industry leader we are today.

JOB SUMMARY:
Perform Contract related support to Account Management and Sales team

RESPONSIBILITIES:

• Maintain and build relationships between Innovatix authorized pharmaceutical distributors and vendors
• Learn the requirements, conditions, and documentation necessary for a member to access a vendor’s contract
• Follow up with vendors and wholesalers for contract attachment when no response received
• Follow up on audits received from Data & Analytics and request attachment and credit and rebill
• Resolve daily issues from Account Management, vendors, and suppliers
• Compare member audits each month and look for trends
• Request and import approval listings from committed vendors for contracts and rebates
• Enter and maintain statuses in system for new and existing members

REQUIREMENTS:

• BS/BA Degree
• Experience in health care field preferred
• Experience working with people
• Problem solving skills
• Strong written and verbal skills
• Thorough knowledge of Microsoft Office package

Office Assistant (Hawthorne)

Office Assistant needed for children's day care center. Person needed from 9am to 3 pm (or equivalent) Monday through Friday.
Job responsibilities include answering the telephone, record and deposit checks, prepare employee time cards, filing, and email correspondence.
Health exam and security clearance required.

Receptionist (Union Square)

Sims Metal Management is the world's leading metal recycling company, turning unwanted post-consumer items and industrial scrap into raw materials for manufacturing operations around the world. Sims Metal Management has over 80 sites in the United States and Canada with over 8,000 employees worldwide.

Our Receptionists are responsible for the following: greeting visitors; answering and coordinating calls; interacting with delivery people and courier companies; conference room scheduling; distribution of incoming mail; processing of courier package requests; assisting administrative assistants and various other administrative tasks as directed.

The applicant should have 1-3 years relevant experience; excellent verbal and communication skills; internal and external customer focus; ability to work independently and as part of a team, a can-do attitude; attention to detail is a must and a proven ability to establish and maintain effective working relationships with co-workers and employees alike. A working knowledge of Microsoft software products such as MSWord and MSOutlook also required.

Sales Administrative Assistant (Chelsea)

Sales Administrative Assistant Job Summary

• Strong and pleasant telephone and interpersonal skills, and the ability to deal professionally with customers and co-workers on the phone and in person.
• Excellent written and verbal communication skills. Accuracy, attention to detail and ability to proof one’s own work; ability to work in a proactive manner to consistently deliver high-quality work .
• Excellent organizational and time management skills, ability to take initiative, use good judgment, demonstrate a strong sense of urgency and carry multiple projects through to completion.
• Ability to be tactful, maintain confidences, foster an ethical work environment and handle all situations honestly while doing whatever it takes to get the job done.
• Ability to work under pressure with tight time constraints, as well as the ability to deal with frequent interruptions, unresolved situations, frequent change, delays or unexpected events.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Excellent computer skills – Microsoft Word, Excel, Outlook and Internet navigation
• Ability to work in a team-based environment, prioritize and work independently.
• Minimum of two+ years prior Sales Administrative Assistant experience essential.

Hours are 8:30am to 6pm

QUALIFICATIONS:

 Minimum of two+ years office Sales administrative support experience is preferred.
 Some college preferred.
 Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.
 Must have some experience and skilled in the use of software programs such as MS Word, PowerPoint, and Excel.

Part time-work from home for Union Square based company (Union Square)

Customer Service Representative: Part time employee (weekday evening/weekend) Work from home

EasyRoommate.com is a fast-growing internet company located in Union Square NY (with offices in London, UK , and Biarritz, France). EasyRoommate is the largest roommate service in the US with more than 190,000 new and updated rooms and roommate ads.

As part of the EasyRoommate friendly customer service team you’ll help make our customers’ lives easier. As a moderator, you will ensure that qualified ads are posted on the site and correspond to our editorial guidelines. By email, you’ll offer support and ensure that all our customers’ questions are answered. If our customers are happy, we’re happy.
If you’ve already had customer service or moderation experience that’s great but what we’re really interested in is your personality, your confidence and your energy.

Average 8-10 hours per week. Understanding of other languages would be beneficial, but not necessary. Home internet access required.

Full Time Seasonal Clerical Positions (Midtown East)

R&G BRENNER INCOME TAX CONSULTANTS, founded in 1941, is a 3rd generation family owned and operated Tax Preparation Business. Our experience as well as our focus on Customer Service is the reason why 2010 will be our 70th Consecutive Tax Season.

We are looking for people to cover various positions such as billing, phone receptionists, assistants, and greeters. We are located in the heart of Midtown Manhattan. This position has direct contact with clients therefore all applicants must have good interpersonal skills. You must be able comfortable dealing with a high volume, fast paced environment. Bilingual is a plus but not a must.

This is a seasonal position starting January 2010 and ends April 2010. All interested applicants please email resume, cover letter, and references to m1resumes@rgbrenner.com

Eco-conscious jewelry company seeks office intern (Battery Park)

Ruff&Cut, a socially and environmentally conscious fine jewelry company is looking for an intern to help with administrative and office duties. An individual who fits these requirements is needed:

1. Knowledge of Microsoft Office, Adobe (Reader, Acrobat, Photoshop, etc.)

2. Basic jewelry/gem stone knowledge a plus

3. Some retail/customer service background a plus

4. Able to run errands without any issues

5. Organized (may need to organize jewelry and material inventory, files, etc.)

6. Flexible schedule, ability to multi-task if needed, works well under pressure, able to meet deadlines, comfortable in a home-office environment

Please only respond to this posting if you have a schedule that will likely be more open in February-March of next year, when you may be needed full time. This internship is currently slated to last November 2009-March 2010. It is also important to understand that this is a home office, so only respond if you are comfortable with that type of environment. Please reply to this message with your resumé and a cover letter/email message about yourself. We are looking forward to hearing from you!!!

**DETAILED & TECH SAVVY PERSONAL ASST TO WORK FROM THE HOME**

ONLY CAREER PERSONAL ASSISTANTS WITH HOUSE MANAGEMENT EXPERIENCE WILL BE CONSIDERED! WE ARE LOOKING FOR A TRUE RIGHT HAND! THOSE WITH OTHER CAREER AMBITIONS OR WHO ARE NOT INTERESTED IN A **CAREER** PERSONAL ASSISTANT POSITION NEED NOT APPLY!

Our ideal candidate is extremely detail oriented, diligent and doesn’t skip a beat! We are looking for someone who isn’t afraid to get their hands dirty—someone who can make our family and our home truly shine!

This is a role for a highly motivated and resolute individual. We are looking for longevity, loyalty and an unending desire for perfection. If no task is too big or too small for you, if you pride yourself to dotting every ‘i' and crossing every ‘t’, if you know you can manage our home and our life with the diligence and determination of a Fortune 500 CEO, then this is the position for you!

The ideal candidate will possess the below skills and abilities, among others:

• Strongest attention to every detail and very technologically savvy
• Excellent communication skills, organizational and problem solving ability
• Strong computer skills including Word, Outlook, Excel, Internet and e-mail
• Poised and polished with a professional mindset and ability to multi-task in a sometimes hectic environment
• Superior judgment with confidential material and conversation
• Ability to prioritize and alert manager of all outstanding items and tasks
• Ability to ‘think-ahead’ and be proactive while still keeping manager apprised of tasks and decisions at hand
• Mon-Fri hours in the home are 8:00am – 6:00pm; 24/7 availability via mobile phone/PDA
• Salary is competitive and DOE, discretionary bonus, three weeks paid vacation and holidays consistent with the New York Stock Exchange calendar

The ideal candidate will tend to the below items on a daily basis, among others:

• Field, record and return personal phone calls
• Scan e-mail and bring relevant items to attention of manager
• Receive and accurately sort mail, bring relevant items to attention of manager, respond to and record relevant invitations
• Maintain personal calendar and confirm relevant appointments. Send morning and evening reminders of events, schedules, etc.
• Monitor personal expenses and create and maintain household budget
• Monitor use of household credit card and petty cash account
• Develop inventory system for all household items and order as needed, with cost in mind. Assist in weekly menu planning according to family tastes.
• Assist in planning of social events from ‘save the dates’ to ‘thank you’s’ and everything in between
• Manage domestic staff, payroll, timesheets, etc.
• Run errands and make purchases outside the home, develop relationships with recurring vendors
• Work with household staff in relevant preparation for vacations including packing, preparing grocery lists, liaising with second home managers, ensuring transportation requirements, etc.

Coordinator - Client Services (Westport)

Premiere finance firm is growing again! Experienced (2+ years) administrative assistant/event planning/client services coordinator...3 new positions! Bring your high-energy skill set as you:
coordinate travel logistics for client relationship managers and in-house meeting logistics
manage process and quality of presentation materials
coordinate conference and various venues
team projects to include: process improvement initiatives, database projects and annual strategic reports
manage ever-changing calendars
maintain client information using proprietary software, administer internal analytics and reporting processes
This 19-person team is responsible for implementing global client strategies.

Salary truly commensurate with experience, outstanding benefits, bonus, free lunch, beautiful offices, 8 - 6 + OT

Job Requirements
Bachelor's Degree required, with high GPA
Event planning and business development experience preferred
MS Office and ability/enthusiam to learn new database software
Superior verbal and written communication skills
Ability to share opinions and receive criticism
Enjoy being part of a team to achieve goals

--Sales Rep.-- (Forest Hills)

Marketing Company seeks talented and motivated individuals who can be Trained and Nurtured by our Experienced Staff. No Experience Necessary, Start Earning Tomorrow, Great work environment.

QUALIFICATION:

• Exceptional communication and people skills (FLUENT IN ENGLISH)

• Follow up on leads and close new business to meet performance goals.

• Great phone and organizational skills are a PLUS, as well as an enthusiastic attitude

• Sales experience a plus but not required.

• No Cold-Calling

COMPENSATION:

• Paid Weekly + Commission + Bonus

• Competitive incentive-based compensation

• Performance Incentives

• Full-Time

IF YOU ARE INTERESTED IN THIS POSITION PLEASE COPY AND PASTE RESUME VIA E-MAIL. WE WILL NOT ACCEPT ANY RESUME ATTACHMENT.

Executive Assistant for Global Firm – $80K +OT and Bonus

Premier global professional services firm is seeking an Executive Assistant to join their NYC office. This is a unique opportunity for a polished professional to utilize their exceptional communication and technical skills while taking ownership of a variety of administrative tasks for this high-profile executive. Reporting to the Managing Director of Human Capital, you will act as central point of contact for the department and respond to all matters with flexibility and discretion. The ideal candidate will be a high energy, self-motivated professional with a stable administrative background, an unflappable work ethic and a natural ability to anticipate all executive and departmental needs. Core functions of the role include overseeing a detailed executive calendar and coordinating domestic and international travel itineraries, as well as liaising with interdepartmental staff to coordinate projects, screening incoming information, updating databases, and composing correspondence. This firm offers a dynamic environment in a beautiful office setting and needs a genuine team-player to fill this role immediately.

Qualifications:
- 7+ years in a senior level executive support position.
- Bachelor’s degree preferred.
- Human Resources background preferred; HRIS systems knowledge is a plus.
- Comprehensive knowledge of Microsoft Word, Excel, and Outlook.
- Capable of balancing multiple time-sensitive tasks and meeting deadlines.
- Effective and concise oral and written communication skills.
- Exceptional attention to detail to oversee projects and documentation.
- Proactive and highly professional demeanor.
- Ability to take initiative and work independently as well as collaborate in a team environment.
- Must be available for occasional travel to support offsite meetings.

Qualified candidates please submit your resume in Word format.

Executive / Administrative Assistant for Int'l Marketing Co (Midtown)

MARKETING COMPANY

Work for CEO of top International Marketing Company

Get involved in projects, event planning, meetings, travel plans, handling correspondence and phones- able to work independently and multi-task

Should have minimum 2 years work experience with 1-2 years on present or last job- stable background preferred

This is a fast paced and energy work environment

4 year college degree a must

Proficient in MS Word and Excel

Salary 40-70k depending on background and experience

E-mail your resume by Word attachment to lstevens2@forrestsolutions.com

Administrative Assistant (Stratford, CT)

Growing company in a nontraditional work environment is seeking to find candidate to provide administrative support by conducting research, preparing reports, handling information requests, and performing administrative functions such as coordinating events, scheduling, preparing correspondence, tracking receivables, providing face to face customer support and receiving visitors.

* Experience using computers and computer systems (including hardware and software)
* Experience performing administrative tasks such as maintaining files and processing paperwork.
* Self motivated.
* Word and Excel (required)
* Publisher or Corel a plus
* Can work with minimal supervision.
* Good oral communication skills.
* Good people skills.
* Ability to multi-task.
* Good organizational skill.
* Safety Oriented.
* Bilingual a plus (Spanish or Portuguese)
* Must be a self-motivated individual
* Internet research and computer savvy a plus
* Business Administrative background or prior experience a must

sales assistant/office manager (Chelsea)

High energy, interior design industry, wholesale office looking for organized multi-tasker to assist outside sales reps with: cust service/ responding to client requests for information/samples/answer phone/maintain sample inventory/track projects/ uncover leads/price quotes/computer proficiency required and art/design interests encouraged. Basically a jack/jill of all trades to be a part of our selling team. 8:45-5:30 M-F.

FINANCE & ADMIN ASSISTANT (PART TIME 1.5-2 DAYS PER WEEK) (Harlem / Morningside)

The mission of Future Leaders Institute Charter School (FLI) is to expand opportunities for students who historically have had limited access to rigorous academic instruction and to empower them to make informed, deliberate decisions so that they may lead socially responsible, productive lives. FLI fulfills this mission by offering an innovative, academically rigorous program in which students of all ability levels can meet academic success. FLI provides an environment of high expectations for students that go well beyond meeting standards, seeking to provide lifelong love of learning, leadership skills and core values. Students have high-quality enrichment opportunities including out of state field trips, top-of-the-line arts instruction and exciting physical education and sports options.

We are currently seeking a talented Finance & Administration Assistant to work closely with the Fiscal Administrator, regarding the financial management of the school, which includes data entry using QuickBooks, Fund EZ and Excel, as well as managing paper documents.

The Finance & Administration Assistant's primary responsibilities will include but are not limited to:

I. FINANCE
Payroll

• Prepare and transmit payroll using the payroll system (Basic Pay), as well as record all payroll entries in the accounting system.

• Prepare and send out 1099s and W-2s annually.

• Maintain and update Employee Payroll files.

• Processing and reporting of employee deductions.

• Post employee payroll data and retirement deductions to TRS database.

Accounts Payable & Accounts Receivable

• Correctly file all invoices and related information.

• Ensure all documents have the proper approvals to enable payment of invoices.

• Post invoices and cash receipts into the accounting system.

• Process check and petty cash requests in a timely manner.

• Manage and maintain all payable and receivable files.

II. HUMAN RESOURCES

• Prepare and distribute all new employee information and benefit packages and manage changes and updates.

• Maintain and update employee HR files.

• Maintain the sick and vacation day calendar and provide regular reports.

• Ensure that all necessary forms and information are in the file.

• Liaise with Healthcare, Benefits and Membership providers and ensure all rosters up to date and correctly invoiced.

III. OTHER

• Assist with administration duties as needs arise across the school

IDEAL CANDIDATE PROFILE

FLI Charter School is recruiting an enthusiastic, and meticulous individual to become part of its team as the Finance & Administration Assistant. We seek:

• College degree and a minimum of 3 years experience in finance and accounting

• Excellent bookkeeping skills.

• Ability to multi-task with high degree of accuracy in data entry and reports.

• Excellent organization and communication skills.

• Demonstrated proficiency in Microsoft Excel and QuickBooks.

• Experience with nonprofit accounting and financial reporting, preferred.

• Ability to work effectively with others in a close and diverse setting.

• Desire to work in a school environment.

• Social conscience, someone who enjoys being around kids and in a school environment.

• An attention to detail and the highest personal integrity.

• Flexibility and a sense of humor!

COMPENSATION

Compensation range $15-$20 per hour, dependant on experience, with some flexibility regarding working hours

SELECTION PROCESS

A start date of early December is anticipated. Candidates should therefore email a resume and covering letter straight away as interviewing is scheduled to commence Wednesday November 25th


Note: This position description should not be considered the final description of the position. It should be assumed that we will, to some extent, structure responsibilities in accordance with the successful candidate's capabilities and changing business conditions. The foregoing represents the best understanding of the school's current needs. The successful applicant must pass the standard DOE fingerprinting and background check. FLI Charter School is an equal opportunity employer.

Administrative Assistant / Temp to Perm

Administrative Assistant / Temp to Perm
37 - 47 k Min 5 years experience with property management


1. Must possess basic knowledge and understanding of building operations.

2. Purchasing abilities.

3. Possess both verbal and written communications skills.

4. Ability to perform difficult typing duties, including transcription, proofreading and editing skills.

5. Administrative ability.

6. Skilled in multi-tasking and time management.

7. Demonstrate organizational skills; i.e., filing system and record keeping.

Working knowledge and ability to utilize deck top computers with software packages such as Microsoft Office, PowerPoint, Outlook, & Project. Additional knowledge of other programs would be a plus.
8. Must have 5 years experience in high level or property management .

TV Coder, 3 pm - 11 pm (Astoria/Long Island City)

Position available at leading market research firm. Office is in QUEENS, only 2-3 subway stops from Manhattan on the N, W, R, V trains.

WORK HOURS: 3 pm - 11 pm (Tues- Sat or Sun- Thurs)

RESPONSIBILITIES: View and classify TV commercials. Data Entry. Related duties.

REQUIREMENTS: Computer experience, type 35 wpm, and solid knowledge of English spelling and grammar. (will be tested)
Good eye for detail. Office experience required.

PAY: $9 per hour PLUS HOURLY PRODUCTIVITY BONUS (up to $5 per hour)
Shift includes on WEEKEND day, and working some Holidays is required.

TO APPLY, E-MAIL RESUME with 3-11 in subject line.

ADMINISTRATIVE/EXECUTIVE ASSISTANT (Midtown)

ADMINISTRATIVE/EXECUTIVE ASSISTANT FOR A PRESTIGOUS FINANCIAL COMPANY IN MIDTOWN

JOB RESPONSIBILITIES

ABILITY TO DEAL PROFESSIONALLY WITH CUSTOMERS AND CO-WORKERS ON THE THE PHONE AND IN PERSON
EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS
EXCELLENT ORGANIZATIONAL AND TIME MANAGEMENT SKILLS
ABILITY TO WORK UNDER PRESSURE WITH TIGHT TIME CONSTRAINTS
EXCELLENT COMPUTER SKILLS
ABILITY TO WORK IN A TEAM-BASED ENVIRONMENT, PRIORITIZE AND WORK INDEPENDENTLY
MINIMUM OF TWO + PLUS YEARS PRIOR EXPERIENCE IN A CORPORATE ENVIRONMENT

QUALIFICATIONS

MINIMUM OF TWO + YEARS CORPORATE SUPPORT EXPERIENCE
FOUR YEAR COLLEGE DEGREE
EXCELLENT ORGANIZATIONAL SKILLS (ORAL AND WRITTEN)

salary: $45,000-$65,000 DOE

email your resume to:rrice2@forrestsolutions.com

Design Studio seeks Rockstar Admin Assistant (DUMBO)

We are a high end textile design studio specializing in hand made luxury home accessories. We are seeking an addition to our Administrative team.

We need someone who can take care of day to day tasks: handle the phones, post mail, process incoming packages, contact management, etc. You will also be responsible for replying to basic customer inquiries, inputting orders, and managing the flow of samples in and out of the studio. An ease with people and an excellent phone manner is a must, as most of our interaction with customers takes place over the phone. Attention to detail and ability to follow directions are imperative. This is an extremely fast paced environment so you need to be able to prioritize, learn, and juggle multiple tasks at once. As you grow into the position it will become sales-centric, so sales experience is a definite plus. Knowledge of Quickbooks is an A+++! (Microsoft Word & Excel should be a given.) Please be professional and punctual, looking to be part of a design driven, growing company.

Please send cover letter, resume, and references, with **Admin Assistant** in the subject line.

Thank you!

Julia

BI-LINGUAL OFFICE ASSISTANT NEEDED

Pasta Production Plant located in the Bronx seeks highly efficient BI-LINGUAL Office Assistant. Must be fluent in both English and Spanish.
Candidate must be proficient with Microsoft Office

Prior Bookkeeping Experience preferred
Experience with QucikBooks required
Ability to multi-task required
Prior experience with inventory a plus

Immediate Hire

Customer Service Representative (Hartsdale, NY)

National Paramedical Company is looking for a full time customer service representative. Duties include answering multiple phone lines, customer service, data entry, quality control, and scheduling appointments for clients.
Excellent customer service skills and the ability to multi-task is a must. Phlebotomy skills a plus, but not required. Spanish speaking is a plus, but not mandatory. Company offers Health Insurance, 401K, and Paid Vacation/Sick/Personal time.
Please email your resume and salary requirements to Lauren at resumes.apps@yahoo.com

Market Research- Temporary (Astoria/ Long Island City)

Market research firm seeks TEMPORARY OFFICE HELP for approx. 3 months.

Could turn into ongoing position.

Hours: 7:00- 3:30 pm, Mon- Fri.

Duties: Work independently at a computer for the entire shift. Collect online advertisements, data entry, related duties.

Requirements: type 35 wpm, computer experience required, office experience preferred.

TO APPLY, send resume and cover letter, with TEMPORARY CODER in subject line of e-mail.

part time Gal Friday / personal assistant

Looking for girl to help with meeting prep. Job estimates. Stay with Hummer t avoid tickets and towing
Cost for parking and can all day is 200. Rather give it to someone who needs it and I have my things with me all day

Paid Adobe Study!! Digital Reading -$75

Adobe User Research is conducting remote user studies. We are interested in getting some of your thoughts and opinions about digital reading. The study will consist of a phone interview as well as a demonstration of your use of the product. The compensation for this study is $75 in American Express Gift Checks and the study will last roughly 60 minutes.

Please keep in mind that we have a limited number of openings and cannot respond to each inquiry, but if you are interested, please spend a few minutes answering the questions below. This information will be kept strictly confidential and will not be shared with others outside of Adobe Research.

If you are interested in participating, please click here to fill out our screener: https://www.surveymonkey.com/s.aspx?sm=JBUf2tQGLJYhEZBd5UJUpQ_3d_3d

If you are interested in being notified about all future Adobe studies, please go to https://www.surveymonkey.com/s.aspx?sm=cdgQ_2bishE2OnNU95JO3YpA_3d_3d
OR
follow us on our Twitter @ adobe_research

Front Office Administrative Assistant (East Elmhurst, NY)

Professional, thorough, customer service oriented individual needed for front office administrative work at historic and active cemetery.

Requirements:

> Detail oriented, strong skills in organization and cataloging
> Excellent keyboarding skills required for data entry and correspondence
> Good Communication essential: fluent English speaker and writer
> Superior customer service skill
> Must be computer literate, with a demonstrated proficiency in MS Word and Excel

• Additional languages a plus!

Pleasant working environment.

EXECUTIVE / PERSONAL ASSISTANT (Midtown)

Busy CEO in fashion industry needs someone to function as both an Executive and Personal Assistant. This position is located in our Midtown Showroom.

The successful candidate must be capable of handling a wide variety of business and personal matters professionally and discreetly.

Responsibilities include:

Answering and screening telephone calls and emails
Maintaining calendar
Scheduling meetings
Coordinating travel arrangements
Taking meeting notes
Corresponding with executives inside and outside of the company
Assisting with special projects
Web research

You must be extremely organized, detail oriented, able to work in a fast pace environment, function independently, use sound judgement, multi-task and work well under perssure. This high profile executive is demanding and needs someone who can think fast on their feet, has common sense, excellent follow through skills and knows how to communicate the necessary facts.

A minimum of 3 years office experience along with strong Outlook, Excel and Blackberry skills are required. A college degree and fashion industry experience is preferred.

A competitive salary and benefit package is offered.

Please paste cover letter and resume in body of email and send with salary requirement to:
HRMNGRJOBS@gmail.com

Receptionist/Sales Assistant (White Plains)

Boutique brokerage firm in White Plains needs diligent and hard working receptionist/sales assistant!

We are a growing full service financial investment firm looking for a part-time receptionist to eventually transition into a full-time role.

Job Responsibilities:
- Answering phone calls for the brokers.
- Handling business e-mails in a professional and efficient manner.
- Responsible for the copying, faxing and filing of all documents.
- Arranging monthly expense bills via Excel spreadsheets.
- Greeting all clients and guests in a professional and polite mannerism.

Must Have:
- Excellent written and verbal communication skills.
- Strong ability to maintain flexibility and a poised demeanor in a fast-paced environment.
- College degree is strongly preferred.

Our prime office space is located within walking distance from train, near the Ritz Carlton and Trump building!!

Please contact us to learn more details about this great opportunity!

Hiring immediately. Please contact @ 914 290-4168 or 914 290-4167.

Part Time Administrative/Executive Assistant Position Midtown Finance (Midtown)

IMMEDIATE NEED FOR ADMIN/EXECUTIVE ASSISTANT POSITION AT MIDTOWN FINANCIAL FIRM
(TEMPORARY WITH POSSIBILITY FOR TEMP TO PERM)

Title
Administrative/Executive Assistant

Responsibilities
 Prepare and submit expense reports
 Travel arrangements: book, airlines, hotels, and car service
 Manage/update calendars, schedule appointments, and arrange conference calls
 Type correspondence for internal and external clients
 Phone coverage
 Special Ad Hoc projects as needed

Qualifications
 Prior administrative experience working for a financial institution
 Working knowledge of Microsoft Office Applications (Word, Excel, Outlook, Power Point)
 Four year degree
 Strong interpersonal skills and a team player
 Punctual and dependable
 Strong ability to multitask and maintain flexibility
 Strong oral and written communication skills

Schedule
 This is a temporary position
 There is the possibility that this will become a temp to perm position
 Candidate to work Monday through Friday
 Either first or second half of each day


Salary
 Based on experience

PLEASE EXPLAIN WHY YOU ARE LOOKING FOR A PART TIME POSITION IN THE BODY OF YOUR EMAIL.

If you meet all of the qualifications listed above please email your résumé, as a word document, to ms@rjlresources.com or to bmc@rjlresources.com.

Administrative Assistant

Must be able to multi-task and willing to work in a fast-paced environment.
Duties Include:

• Filing
• Data Entry
• Follow-up phone calls

Office Manager Needed (Midtown)

Fast growing financial company looking for a smart, energetic, proactive, organized person. This position will include a variety of responsibilities:


Responsibilities include but are not limited to:

• General office duties
• Manage the flow of information throughout the office, via distributing phone calls, creating filing systems, and communicating office-wide updates
• Coordinate procurement of new building passes for new employees
• Handle inventory for all printed letterhead, envelopes, and fed ex supplies
• Order office supplies and administer upon arrival
• Manage maintenance of office
• Support head of business development
• Prepare travel arrangements for employees
• Prepare expense reports
• Arrange for meetings, including conference room set up and food arrangements
• Document preparation with MS word
• Prepare PowerPoint presentations
• Excel spreadsheet projects



Qualifications:

• Financial industry background a plus
• Strong work ethic and ability to work in a team environment
• Proficient in Microsoft Excel and PowerPoint
• Excellent written and verbal/telephone communication skills
• Excellent organization and administration skills

Media Traffic Coordinator (Midtown)

Media agency seeks traffic coordinator with experience in either a media buying agency or television station. Requires excellent computer skills, including advanced Excel, and attention to detail. Must have experience importing media data, tape trafficking, and reporting.

Must have requisite experience. Must be available to start immediately. Full-time.

Part/Full time recruiter (elmsford)

An established and popular company Aflac is looking for a part-time recruiter. Hours are flexible and job can be done from anywhere, although being in the Westchester area would be helpful for infrequent meetings. Perfect for a stay-at-home parent/caregiver or anyone would like to make money on their own terms. We also have an office if you would perfer an office enviorment. Must have good phone manners, and some technological skills, including knowledge of the online ad space and the terms used. Pay is based on very generous commission schedule.

Office Manager/Medical Biller (Garden City)

Busy Garden City psychotherapy center looking for a unique individual for position of Office Manager/Medical Biller. Only apply if highly proficient in medical billing, including insurance verification/authorizations and denial follow-up. We need an extremely computer savvy individual with min. 75 wpm (software used Lytec, MS Word, MS Excel).



Your job will include supervision of clerical staff as well as administrative responsibilities and management of the clinical staff.



You will be our “front–line” representative and first contact person for new patients.



An “upbeat”, “can-do” personality with strong organizational skills and attention to detail will succeed in this face-paced job.



A good sense of humor is a strong plus.







If interested, please forward a resume in MS Word 2003 format (or .rtf) as an attachment. Include references in a separate attachment. If you wish to include a cover letter, please do so in the body of the email.

Write in the subject line the words: "Office Manager"



Send to employment@thecfp.org

Executive Assistant (Midtown)

SUPPORT THE TOP GUY!

Summary:
Extensive travel and calendar arrangements. Preparing expense claims in timely manner. Input call reports and client information. Arrange high level meetings with clients. Assist in coordination of client events. Exceptional management of workload by priority. Position requires excellent organizational skills, and the ability to handle multiple tasks simultaneously. Heavy calendar management including domestic and international scheduling. Ability to interact with clients and vendors. Track and complete expenses. Schedule internal and external meetings.

Qualifications:
Bachelors degree strongly preferred. Previous experience on a trading floor or other fast-paced financial services environment is required. Candidate must have experience working for senior level management. Proficiency in Word, Excel and PowerPoint.

To inquire about this position, please email your resume (MS Word format only) with your compensation history and compensation requirements. Be sure to include the title of the position in which you are interested.

Only those candidates selected for an interview will be contacted.

Dispatch Manager for Moving Company (Brooklyn)

Moving company in Brooklyn is filling the position of Dispatch Manager. We are looking for a dynamic and motivated individual with excellent management skills.
Must be Proficient in VERBAL and written communication, must be organized.
Must be computer literate (Windows based applications, working knowledge of Word and Excel).

There is a minimum of 2 years experience requirement in the moving industry or similar position.
Bilingual preferred: English/Russian
Immediate hire!

646-662-8200 Alex.
email : info@uspowermoving.com

Administrative Assistant - PT (Upper East Side)

Administrative Assistant - Real Estate Management Office - PART TIME - Small management office in self managed residential co-op. MUST have BJ Murray knowledge and/or property management experience. Responsibilities include general office assistance and filing, data entry (payables and receivables) and preparing reports and payments for employer Union contributions. Salary commensurate with experience.

Clerical Assistant (Upper West Side)

Full – Time 8:30am-5:00pm, M-F
Must possess strong organizational, communication, proofing and computer skills. Macintosh and/or database knowledge helpful. Duties include data entry, answering phone, processing mail, bulk mailings. Must be able to meet deadlines. Some experience in office setting, reliable transportation and references a plus. Qualified candidates reply to Ella Richards at ella.richards4@gmail.com. Starting pay is $38,500.

Loan Officer Assistant for a TOP Mortgage Broker (Midtown)

QUALIFICATIONS:

1 year Mortgage broker experience in any capacity
Solid computer skills, including broker based system, Calyx Point, Microsoft Word
Strong attention to detail and high-level of accuracy
Ability to handle multiple files and many different banking relationships
Perfectionist standards of performance
Excellent organizational and problem-solving skills

Executive Assistant

Midtown financial firm looking for a C level Executive Assistant to assist the Chairman and CEO. The position requires 5 plus years of experience as an Executive Assistant out of a corporate environment and a college graduate is preferred not required. The responsibilities include calendar management, travel arrangements, special projects, scheduling large conferences, and working with a team of assistants. The company offers excellent benefits, bonus, 401k, vacation, holidays, free breakfast, free lunch, hours are either 9am-5pm, 8am-6pm or 8am-7pm Monday through Friday. The salary is up to 100k. This is an excellent career opportunity for a C Level Executive Assistant

queensboro toyota internet client liason co-ordinator

• MUST KNOW OR LEARN TOYOTA PRODUCT IN AND OUT
• MUST BE BILINGUAL MANDARIN-ENGLISH
• EXCELLENT PHONE SKILLS
• DISCIPLINE TO MAKE OVER 100 CALLS A DAY
• EXCELLENT EMAILING SKILLS
• EXCELLENT ORGANIZATIONAL SKILLS TO MANAGE CUSTOMER DATA BASE
HOURLY WAGE PLUS INCENTIVES PLUS FULL MEDICAL BENEFITS
QUEENSBORO TOYOTA WOODSIDE NY

Office Receptionist (Midtown)

A property management company is seeking a Part-Time Receptionist to work from 9am to 2pm Monday to Friday. This position will actively support the management team.

Position Duties and Responsibilities:

- Answering, screening incoming calls and taking accurate messages
- Greeting Realtors and/or walk-in clients
- General clerical duties including filing, typing, faxing, photocopying
- Assisting with the processing of accounts receivable
- Coordinate the timely delivery of courier packages
- Open and distribute incoming mail, preparing outgoing mail
- Maintaining reception area and office equipment

The Ideal Candidate will possess the following skills and abilities:
- Advanced proficiency in MS Excel, Word, Outlook
- Positive and friendly with excellent client relations skills
- Excellent written and oral English communication skills
- Pleasant telephone manner and fantastic team spirit

Position pays $14.00 per hour (independently contracted).

Proceed to apply for this position: Receptionist - Office Position

Will train the right candidate. Candidate must be hard working, reliable.

Loc: Midtown, NYC

Primavera P3 P6 - Construction Schedular Schedule Position (Mill Basin, Brooklyn)

Please make sure that Applicants have 5 years experience developing and updating CPM schedules in Primavera P3 or P6.

General Contractor seeks Scheduler to develop and update CPM construction progress schedules for Government construction projects with NYC School Construction Authority, NYC Dept of Design & Construction, Dormitory Authority State of NY, Port Authority of NY & NJ, MTA Long Island Railroad, NYC Department of Corrections, etc.

The position will require the applicant to work very closely with Project Managers and Supers. Additional duties will include acquiring submittals from various subcontractors and reviewing them with the Project Manager prior to Architect submittal.

Salary based on experience plus 401K and benefits such as health insurance, vacation and holiday pay.

Friendly Hotel Front Desk Clerk (Brooklyn)

Busy upscale hotel is in need of a guest services representative/front desk clerk.
Job Responsibilities will include:
Greet, register, establish necessary credit for and issue keys appropriately to guests.
Answer telephones with proper telephone etiquette and direct calls accordingly.
Receive guest requests and/or complaints and ensure that appropriate actions have been taken.
Completed check-out procedures, computes bills, collects payment and makes change for guests as required.
Make, confirm and cancel reservations for guests.
JOB REQUIREMENTS
High School diploma or equivalent.
Front desk experience in a hospitality/hotel environment is a plus.
Basic office skills helpful including basic math, proper cash handling procedures.
Must maintain a professional appearance.
Must be people oriented and able to work independently or with others as needed.

Staff Accountant/Bookkeeper/Payroll

Dopp Textiles & Fabrics is seeking a great Staff Accountant/Bookkeeper/Payroll person!

We are looking for someone who understand that this is part-time (contract to hire) position at 20 hrs a wk with a possibility of making it a permanent full time position.
Duties include:

• daily spreadsheet

• Process payments

• Process and update inventory spreadsheets

Candidate skills and qualities:
• Highly efficient and organized (excellent follow-up skills)
• Detail oriented and great ability to multi task effectively
• Self-starter and superior time management skills with little to no supervision
• Reliable and dependable

Project Management (Secaucus, NJ)

The role of a Skyline Genesis Project Manager is to plan, execute and finalizes projects according to deadlines and within budget. The key role in achieving these objectives is to coordinate in house team efforts along with vendors world wide to deliver the project according to plan. The project manager will also be responsible for accurate communication throughout the life of the project including post show follow up and overall final conclusions.

About Skyline Genesis: New York based authorized dealer for Skyline Exhibits. Its solutions range from providing full tradeshow and event marketing products and services; including custom exhibits, large format graphics, complete design services, asset management, rentals, exhibit staff training, lead management services and seminars. Skyline Genesis is known for their high quality products, great design, cost-saving portability and innovative solutions.

Project Management / Responsibilities:
• Creates and executes project work plans and revises as appropriate to meet changing needs and requirements and deadlines
• Identifies resources needed and works with in house teams and vendors across the country.
• Manages day-to-day operational aspects of a project and scope.
• Reviews deliverables prepared by team before passing to client.
• Prepares for engagement reviews and quality assurance procedures.
• Ensures project documents are complete, current, and stored appropriately.

Project Communication and Financial Objectives:
• Manages project budget.
• Determines appropriate margins, ensures timely and accurate invoicing, and monitors receivables for project.
• Follows up with clients, when necessary, in regards to pre, during and post show logistics.
• At the start, during and at the end analyze project profitability, revenue, margins, invoicing and over all success of the project.
• Understands our pricing model and billing procedures.

Business Development:
• Identifies business development and potential for selling services and upgrading of product.
• Effectively conveys our message in both written and verbal business development discussions, along with strong customer service skills to enhance our customer relationships to retain and build future business.

Communication:
• Facilitates team and client meetings effectively.
• Participates in regular status meetings with project team.
• Keeps all team members well informed of changes within the scope of the project.
• Effectively communicates relevant project information to superiors.
• Delivers engaging, informative, well-organized presentations.
• Resolves and/or escalates issues in a timely fashion.
• Understands how to communicate difficult/sensitive information tactfully.

Technical Understanding:
• Understands Internet, Intranet, Extranet.
• Possesses a thorough understanding of the following programs, Microsoft products such as but not limited to: Outlook, Excel, Word, Power Point.
• Maintains awareness of new and emerging technologies and the potential application on client engagements.

PROFESSIONAL QUALITIES

Leadership:
• Challenges others to develop as leaders while serving as a role model and mentor.
• Inspires coworkers to attain goals and pursue excellence.
• Identifies opportunities for improvement and makes constructive suggestions for change.
• Remains on the forefront of emerging industry practices.

Teamwork:
• Consistently acknowledges and appreciates each team member's contributions.
• Effectively utilizes each team member to his/her fullest potential.
• Motivates team to work together in the most efficient manner.
• Keeps track of lessons learned and shares those lessons with team members.
• To be a part of resolving team conflict and enhancing communication within the team.

Client Management:
• Manages day-to-day client interaction.
• Sets and manages client expectations.
• Develops lasting relationships with client personnel that foster client ties.
• Communicates effectively with clients to identify the project and clients needs.
• Continually seeks opportunities to increase customer satisfaction and deepen client relationships.
• Builds a knowledge base of each client's business, organization and objectives.

ORGANIZATIONAL RESPONSIBILITIES

Innovator Development:
• Seeks and participates in development opportunities above and beyond training required by us.
• Trains other innovators and clients through both formal and informal training programs.
• Encourages more junior Innovators to take responsibility for their development within the company.
• Challenges fellow Innovators to progress toward their professional development goals.

GREAT OPPORTUNITY !! Receptionist $18 Hourly.

FULL TIME RECEPTIONIST
COMPANY: Sales Office for Manufacturer of Office Automation Equipment (Copiers)

Responsible for receiving and transferring all incoming telephone calls, greeting all guests

to the facility and assisting the various administrative and operational functions of the

branch in a variety of capacities

RESPONSIBILITIES

• Answer all incoming calls in a friendly courteous manner and correctly transfer to the

appropriate department or individual

• Assist all visitors to the building and escort them to the appropriate personnel

• Receive and sort incoming branch mail and assist in preparation of outgoing mail

• Process all Accounts Payable by coding to the correct GL code, getting signed approvals and

quickly sending to headquarters for timely processing

• Assist in the posting of customer payments

• Serve as a backup to order processing functions

• Excel/Other projects as assigned

POSITION SPECIFICATIONS

• High School Diploma or equivalent education

• Previous experience working as a receptionist or in a similar capacity

• Highly detail oriented with exceptional organizational skills

• Proficiency in Microsoft office including, excel and PowerPoint

• Excellent written and oral communications skills, especially telephone skills

FOR CONFIDENTIAL CONSIDERATION EMAIL RESUME

Full Time Administrative Assistant (Midtown)

We are looking for a highly professional, experienced Administrative Assistant who will provide administrative, daily operational and clerical support to the Executive/Technical Assistant. Must have at least 1 year experience in administrative role + experience with MS Office applications such as Word, Excel and Outlook.

Detail Responsibilities:
Provide administrative support
Make appropriate, informed decisions regarding calendar management, action items, messages and relevant business issues, both internal and external
Learn and understand the nature of the business in order to provide value-added service and enhance working relationships
Email management. Use judgment when processing email. May compose messages/replies on behalf of business leaders
Build and maintain good internal and external relationships
Coordinate meetings and special events including scheduling, production of discussion materials and catering
Manage confidential business files


Key Qualifications and Required Skills:
At least 1 year experience
Computer skills that should include but are not limited to Microsoft Word, Excel, PowerPoint and Outlook
Proven multi-tasking capabilities with many projects and deadlines often with tight timeframes

Salary
$19 per hour

MEDICAL RECEPTION-PART TIME (Downtown)

Modern (and busy) dermatology office is seeking a medical receptionist for PART TIME in the evenings.

Dermatology experience is not necessary, but professionalism, reliability and a strong work ethic are a must!
Duties include but are not limited to: Answering a four line telephone, scheduling of appointments, check in/out of patients, input of patient data and referral information, and other general clerical tasks as deemed appropriate. Great staff, and location to come to work to.

The approximate hours for the position are Tuesdays-Fridays 4pm-8pm, although additional hours may be possible/required if needed.
To request an interview please send resume and reference to the email address provided: jrwjrwjrw@earthlink.net

Seasonal Position (Brooklyn & Long Island)

R&G BRENNER INCOME TAX CONSULTANTS, founded in 1941, is a 3rd generation family owned and operated tax preparation business. Our experience as well as our focus on customer service is the reason why 2010 will be our 70th consecutive tax season. With offices in all 5 boroughs of N.Y.C., Long Island, Westchester and Rockland Counties, we are now seeking to staff various seasonal positions within our 29 branch office locations.

Location:

Reports to: Office Manager

Job Summary: Assist office manager with day to day duties to assist in smooth office operation.

Responsibilities:

- Meet, greet and assist clients

- General office duties; maintain client files, fax and answer telephones

- Collect fees

- Possible data entry

- Schedule appointments

This position has direct contact with clients, therefore applicants must be customer service minded, courteous and patient. Ideal candidate must be comfortable in a high volume, fast paced environment.

This is a SEASONAL position starting early January and ending April 2010. Email resume to rgbjobs@gmail.com or fax to (516) 872-9120.

For more information about our company please visit our website at www.rgbrenner.com.

Personal Assistant to Wall St. Executive (Financial District)

CEO of top Wall Street Firm seeks a personal assistant







E1 Asset Management is a rapidly growing Wall Street firm with 175+ employees.



We are looking for a smart, polished, and dedicated go-getter to join our investment team. Should have some office experience, college student prefered.







The following qualities are a MUST:

-Responsible
-Organized
- Pro-active with the ability to anticipate needs
-Diligent and committed to the tasks at hand
-Positive and Friendly


Responsibilities include (but not limited to):



1. Running Compliance Reports



2. Conducting New Hire Interviews



3. Getting Coffee/ personal errands



4. Drafting documents and correspondence







Schedule:

8:00am- 1:00pm

4-5 days per week.



Rate: $11/hour







Must be able to multi-task in a fast paced environment.







Please reply to Cynthia at chernandez@e1am.com and write "Assistant" in the subject line











For more information about our company please visit our website at www.e1am.com

Admin. Assitant Needed (Bronx, NY)

We are looking for an administrative assistant who is reliable, hard-working and well organized

Candidate must:
• Feel comfortable calling potential clients,
• Knows MS Office including Words, Outlook, Excel and Access,
• Knows Organizational skills,
• Have Some college education,
• Be mature, independent and eager to learn new things.

Working with us allows employees to gain valuable experience and we offer competitive wages and great benefits including:
• Medical
• Dental
• Vision
• Life insurance

Pay rate starts at $20.00 Per Hour

Please respond by emailing your resume!!!

Fun Job Need Energetic People (New York)

Have you ever thought about doing something a little different while looking for that perefect job? This is an opportunity for Full and Part Time work. Make between $100 and $300 each day standing or sitting behind the main actors in films, commercials and TV shows. You may be asked to ride a bicycle, play cards, drink coffee in a coffee shop, or simply talk to someone.

We look for people from all backgrounds, Sales, Accounting, Customer Service, Retail, Automotive, Labor, Technical so no experience is required! You DO NOT have to be a professional actor or model with years of experience. In fact, Our Casting Managers are in need all types of people to make the background scenes look as realistic as possible.

Call our Casting Managers now at: 1-866-312-8580

Which means there is no experience necessary! The only qualities required are the abilities to show up on time and follow directions!

Whether you have always dreamed of being on TV, or just like the idea of it, call us NOW to make it your reality!

CALL Now...

1-866-312-8580

***INTERN TO PERM*** BRANDING-MARKETING ASSISTANT*** (Midtown)

GSEA Group, Inc. is looking to fill an Executive Assistant Management Internship Position; Must be fully Bilingual (English/Spanish); For information on the GSEA Group visit: www.gseagroup.com

Duties:

• Administrative Duties

• Project Management

• Press Release Writing & Distribution

• Press Release Distribution

• Press Kit Development & Distribution

• Brand Development: Design & Merchandising

• Brand Marketing & Advertising: Online / Offline

Skills/Qualifications:

• Exceptional organizational skills

• Exceptional writing skills

• Exceptional verbal skills

• Experienced in sales

• Extremely proficient in Word and Excel

• Fully Bilingual: Writing/Speaking (English/Spanish)

• KEY: Can multi-task and work under pressure;

For additional information on the GSEA Group, please visit www.gseagroup.com

Must be available full-time, 9am-6pm, 5 days a week.

This is a great opportunity to learn about the Branding and Marketing Industry while also gaining a hands-on experience in the Fashion Industry. This is a 15-week Non-paid Internship. Permanent Position Available Based On Performance.
.
Interested Applicants Please Email: info@gseagroup.com with cover letter and resume. Please Include: Craigslist Internship in the Subject Line.

Hiring Organization: GSEA Group, Inc.: info@gseagroup.com
Compensation: Non-paid Internship
This is an internship job
Principals only. Recruiters, please don't contact this job poster.
Please, no phone calls about this job!
Please do not contact job poster about other services, products or commercial interests.

Administrative Assistant (Bronx, NY)

Rapidly growing Home Care Agency is looking for an Administrative Assistant with the “right stuff”!

The candidate must be motivated, responsible, computer literate, have effective communication skills and the ability to multi-task.

We’re willing to train the right individual.

Please email or fax resume.

Email: hr@alpinehhc.org

Fax: (718) 506-1043

Medical Plaza - Office Assistants / Receptionists (Downtown)

New Downtown Medical Plaza needs 4-5 Receptionists / Medical Office Assistants. These are permanent positions hiring immediately for those with some office experience. No medical experience necessary.

Responsibilities:
Open office at 8:00 AM and throughout the day until 5:00 PM
Answer phone and ensure phone calls are redirected accordingly
Greets and directs visitors to the company
File all payables and blue bar records
Sorts and distributes all incoming mail and faxes
Coordinates pick-up and delivery of all express mail services (FedEx, UPS, DHL, etc.)
Copy machine manager- help coworkers with printing needs, distribute printed material
Document storage- scan and store documents as requested
Mail packages to nurse practitioners and other off-site employees
Orders and distributes office supplies
Ensure that the office (including the kitchen) are kept neat and clean
Signature stamp, stuff, seal, and postage stamp all outgoing payables

Requirements:
Work well with computers
Clear written and verbal communication
Organized and Detail oriented
Good time management skills
Work well in a team or independently
Able to maintain confidential information

Benefits:
• Competitive hourly pay
• Medical, Dental, and Vision
• 401K with company match
• Life Insurance
• Growth Potential!

Salary starts at $40,000 per year

Office Coordinator (Union Square)

Will assist in coordinating the efficiency of the office through supporting office personnel with everyday functions. Perform administrative
Duties include:
• Typing • Filing
• Data entry
• Faxing
• Copying
• Maintain files and records.
• Work on special projects as required.
• Correspond and verbally communicate in a professional manner with customers.

PERSONAL ASSISTANT- (New York)

Responsible / Reliable PT Personal Assistant needed in our company. We need someone who have a good communication skills and have computer experience.

Please email us here: ajaxtechs1@yahoo.com

Vacant Position (BROOKLYN)

I need an a Reliable Person to help me out with My Personal Activities.


Main Requirement.


Must live with in the Axis of New York

Send your Reply for Consideration.


Brown Thomas

Brooklyn Area Clinic Seeking Receptionist - $16/hour! (Brooklyn, NY)

As the Medical Receptionist, you will be handling multiple phone lines for a local medical practice. Will also be responsible for greeting patients, scheduling appointments, and other clerical duties as assigned. Previous experience is required. Excellent communication skills and customer service skills are also required.

Based on experience, this position pays up to $16 per hour. To apply for this position, please contact Natalie Ryen at natalieryen@gmail.com

Medical Coder (Outpatient) (New York, NY)

Memorial Sloan-Kettering Cancer Center is a world renowned organization dedicated to the progressive control and cure of cancer through programs of patient care, research, and education.

Analyze medical records, extracting clinical, pathological, therapeutic and epidemiologic data in accordance with established ICD-9-CM and CPT-4 AMA coding principles and guidelines. Ensure that data is coded optimally for research purposes, financial reimbursement, planning, statistics and regulatory reporting. Communicate directly with physicians to ensure that clinical documentation is coded timely, accurately, and in compliance with CMS and national correct coding initiatives.

REQUIREMENTS:
High School diploma or equivalency with minimum 2 years of coding experience; Bachelors Degree or RHIT/RHIA preferred; CCS, CCS-P, AAPC certifications preferred; thorough knowledge of ICD-9-CM coding, anatomy, physiology, and medical terminology; experience in an automated health care environment required; computer skills required include ability to operate a personal computer and software applications; analytical skills required include identifying and assigning ICD9-CM/CPT-4 coding per established guidelines; excellent information management, verbal and written communication skills.

Telecommuting opportunities are available after successful completion of the training and evaluation period.

Hours: 9:00 a.m. - 5:00 p.m. (Monday - Friday)

We offer an excellent salary and comprehensive benefits, including tuition reimbursement. Please visit our website at www.mskcc.org/jobs

EOE/AA

To Apply for this position, please CLICK HERE

Administrative Asst/Receptionist downtown manhattan (TriBeCa)

Administrative Assistant/Receptionist needed for a busy Union Office in downtown Manhattan. The experienced individual will handle busy phones, data entry as well as general office duties. Individual must have the ability to multi-task, possess strong organization skills,and Computer literacy, includes knowledge of Word, Excel in a Microsoft Windows environment.
Capable of balancing multiple time sensitive tasks and meeting deadlines. Ability to work well with different personalities. SUBMIT YOUR RESUMES!!
Full time position. Hours 10:00am-6:00pm

Marketing Director Assistant (Upper East Side)

We are currently looking for a personal assistant for an executive within our company located on the upper east side. The applicant will support the marketing director with day to day personal and work related jobs. We are seeking a highly motivated applicant and someone that has a background in assisting and general office work.

Responsibilities:
Answer phones
Answer and reply to e-mail
Filing
Data Entry

Applicant must have experience in:
Microsoft Word
Microsoft Outlook
Microsoft Powerpoint
Type at least 50 WPM
Great Communication Skills
At least one year of experience in an office environment

Position is full time 40 hours per week. Monday-Friday
Starting pay begins at $14 per hour

Medical Receptionist Temp to Perm (Norwalk , CT)

Progressive, state-of-the-art pediatric practice located in Norwalk, CT has several part-time positions available for medical office receptionists. Candidates should be experienced in medical office procedures such as check-in process, appointment scheduling, chart preparation. Ideal candidate should be flexible with hours, love children and have a friendly and upbeat personality. Pediatric office background a plus.
Interested parties should forward resume along with salary requirements. leas cut and paste your resume into the body of your email. Do not attach it as a document to be downloaded. Thank you

Administrative Assistant with a Sales background (QueensBrooklyn)

Work for the CEO of a progressive rehabilitation/staffing company.

Candidate must be supremely organized and can organize and handle multiple tasks as easy as one task. CEO has many business interests and requires the candidate to be a fast learner. The capable candidate must be an honest, diligent, confident, loyal, and able to move at a fast pace.

1- Working primarily out of a Home Office must be willing to travel to companies other locations in the boroughs as needed. Responsibilities include coordinating detailed travel arrangements, car service, overseeing the staff, bill paying, book keeping and calendar management. The ideal candidate MUST be technologically savvy-and always in communication. Must have PDA phone knowledge and accessibility….etc

2- Hours are generally 10-6 but you must be available off hours with a PDA phone for communication. You will be in constant contact but not at all hours of the night. Ideal candidate lives within 30 miles of the city, has a passport (or can obtain one) and valid driver’s license.

Car is a Plus

Must have excellent organizational, communication and computer skills. Must be able to attend and hold meetings and interviews.


Experience in sales and recruiting a plus

Computer proficiency and car availability helpful.

Must be experienced in Microsoft Word, Access and Microsoft Excel

Must have excellent references.


Salary is 30-45K, salary request will be reflective of their experience.

EXCITING position for energetic individual with an entrepreneurial spirit.

If you are interested in this position please respond to this posting by copy/pasting your resume. Only qualified candidates will be contacted.

Must be able to speak, read and write in both English and Spanish

Flexibility Is Key

Admin/Sales Assistant PT > FT Immediate Need (Queens)

A health care related company doing business in NYC for 10 years in 3 boroughs is looking for
Part Time Immediate Start in search for the right candidate.
This position is perfect for individuals "NEW" to the workforce OR experienced and ready to excel and make an immediate impact.
We are looking for a dynamic, energetic, independent, organized self starter to administrate a home office. Telemarketing or sales experience is a plus as this position has a sales component in addition to a competitive salary.
This is a part time position with Full Time potential which can develop into Full time split between remote (work from anywhere) and part time office administration. This is a part time > full time position "But" we are looking for someone who is willing to personally dedicate the time, effort and passion to this position and be rewarded for their efforts.

Candidate must have an excellent pleasant phone voice, look and act personable
Able to work and be on time daily from 8:30am – 6:00 pm Monday thru Friday, with occasional Saturdays •Able to perform all tasks and duties, including but not limited to:
Always keep front desk covered and Greet all persons
Answer and transfer phone calls
Keep front end neat and clean
Keep kitchen stocked, make coffee as needed, and keep office area neat and clean
Run errands as needed
Sort and distribute mail
Accept deliveries
Drop off mail at end of day
Gather and toss garbage at end of day

Computer Savy and Research capabilities on the internet a must. Must keep company Web Sites Updated and content fresh.
Desire to learn and excel at recruitment and all responsibilies assigned.

Microsoft Office, Word, Excel, Access with light typing a plus
Bilingual spanish/english a plus
car a plus

please reply with your cover letter for this specific position and your resume

Good luck

Office Services Coordinator (Flatiron)

Media Company Searching For A Part Time Office Services Coordinator

Future US is a leading publisher of cutting-edge special interest magazines and websites in the games, technology, music and action sports sectors. We are currently searching for a candidate that will have to wear many hats and should have experience in the following areas: facilities, office services and reception duties.

Essential Duties & Responsibilities:

• Inventories, orders and receives office and kitchen supplies ensuring adequate supplies are available.
• Performs mailroom duties, shipping, sorting, and distribution of U.S. Mail, FedEx, UPS, and incoming Messenger packages.
• Coordinates ongoing premises aesthetics, maintenance including; cleanliness of conference room, guest offices, empty workstations, kitchens, and common areas. Coordinates with Facilities Coordinator and Facilities Manager to ensure that premises maintenance is done on a daily basis.
• Maintains complete and accurate tracking list of all incoming and outgoing music equipment.
• Physical requirements include the ability to carry up to 50 lbs, frequent bending and stooping and moving of heavy boxes and equipment.

Essential Skills & Qualifications:

• Strong working knowledge of routine facilities procedures and tasks as demonstrated by two years experience in a related function.
• Demonstrated commitment to excellence in delivering products and services.
• Ability to adapt quickly and effectively to changing and ambiguous circumstances.
• Demonstrated ability to maintain a high degree of confidentiality and professionalism in all aspects of the job, including displaying courtesy and sensitivity in all contacts and managing client situations effectively.
• Ability to read and interpret documents such as operating instructions and procedure manuals.
• Ability to communicate effectively both orally and in writing.
• Intermediate proficiency with MS Office applications including Word, Excel and Email.

To apply for this position, please submit your resume with salary requirements to the e-mail address above. Unfortunately only candidates that closely match the requirements for the position will be contracted during this search. For more information about our company please check out our website at http://www.futureus.com

Immediate Need for Data Entry Clerks (Islandia, Long Island)

Immediate Need for Data Entry Clerks

We are looking for skilled clerical and data entry clerks for long term assignments with our clients’ Islandia and Melville Long Island. Our clients are very busy fortune 500 corporations and have several openings.

Ideal candidates will have at least 2 years of experience in a corporate environment, inputting data onto databases and or Excel.

This is an immediate need and interviews are held in Manhattan.

For immediate consideration, please forward your resume in a Microsoft Word Doc

Looking for a Peppy Receptionist (Norwalk, CT)

Receptionist

Norwalk based company in search of a dynamic Receptionist. The ideal candidate will possess exceptional communication skills, strong ability to multi-task, and proficient with Excel.

Responsibilities:

• Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.

• Greet persons entering establishment, determine nature and purpose of visit, and direct them to specific destinations.

• Maintain and update appointment calendars.

• Perform additional duties such as maintaining reception area and offices.

Job Specifications:

• Minimum 1-3 years of experience.

• Ability to work evenings and weekends

• Spanish speaking a plus.

Call Center Representative (Norwalk, CT)

Call Center Representative


Growing Entertainment & Marketing Company seeks Call Center Representatives to schedule appointments with select client base who have expressed interest in our services. We are seeking professional, upbeat, and energetic individuals who can thrive in our fast-pace call center environment.


Duties/Responsibilities:

Outbound calls
Schedule appointments consistent with production supervisor guidance to ensure daily appointment quotas are achieved
Be tactful and respectful in all customer communications
Represent company interests accurately and honestly
Contact customers using lead cards provided.

Skill Requirements/Specifications:

Requires strong communications, relationship and people skills.
Experienced in telemarketing techniques, and using automated dialers.
Ability to discern and dissuade customer issues or concerns.
Strong organizational skills.
Flexible to work evenings and weekends.
Flexible for on-call work occasionally, as needed.
Knowledge, experience or interest within the Entertainment Industry a plus!
Bi-lingual Spanish a plus!


Compensation:

$10 - $12 hr plus a competitive commission and bonus structure
Position eligible to receive incremental range of bonus payments when performance exceeds weekly objectives