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Coordinator (Pullman, WA)

This position provides confidential administrative support for the Institute for Shock Physics, manages faculty recruitment, coordinates research reports and proposals, collects and reports key metrics, and organizes programs/events. In addition, this position works closely with the Assistant to the Director, functioning as a back-up to that position. Position requires a Bachelor’s degree and three (3) years of experience directly related to the duties and responsibilities specified. Salary DOE. For full description of position requirements and to apply, visit www.wsujobs.com. WSU is an EO/AA Educator and Employer.

Administrative Coordinator (Moscow, Idaho)

Position Title: Administrative Coordinator
Location: STRATA, Inc. - Moscow, Idaho
Compensation: Dependent Upon Experience and Qualifications

STRATA, A Professional Services Corporation, Inc. is a regional consulting firm specializing in geotechnical engineering, environmental science and construction materials testing. Our Moscow, Idaho office has been established and vibrant local business for more than 30 years. Please visit our website for more company information: www.stratageotech.com

We are growing and need a talented, motivated individual to join our team as Administrative Coordinator. The following position description is representative of the position and is not restrictive as to the duties required. The basis of this position is founded in mutual respect and cooperation between STRATA’s engineering, environmental and material testing/special inspection service departments. This position is essential to our office operations, and we desire to create a long term employee relationship with the successful candidate.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Illustrate pride in work product accomplished in a client service organization
• Lead projects as assigned from an administrative standpoint.
• Develop, prepare and maintain correspondence, project documents, meeting minutes, databases.
• Provide office staff support by:
o Reviewing mail and developing appropriate recommendations, responses or routing.
o Coordinating, scheduling and/or organizing meetings and appointments.
o Leading in the research and creation of presentations.
o Facilitating intra/interdivisional information flow.
• Answer phone calls, take and relay messages, provide responsive service to client requests, while applying team based approaches to client service.
• Coordinate and schedule with contacts inside and outside the company.
• Provide leadership and quality control on all written products from the office, which will include independently identifying written discrepancies and resolving errors and omissions.
• Compose and compile forms, letters, reports, and presentations utilizing MS Office and Adobe Acrobat. Accomplish document transcription.
• Prepare and code forms for purchasing supplies and equipment. Obtaining approvals, and ensure receipt of purchase.
• Maintain an inventory of office materials and replenish stocks when supplies are needed.
• Assist the Area & Department Managers with client and project marketing. Includes graphic design, qualifications development, client meetings, product delivery, and other client-based interaction.
• Maintain filing systems by creating, filing and archiving records.
• Make and coordinate travel arrangements. Review, verify, code, and reconcile travel forms.
• Plan, organize and host; client visits, training and office or corporate events.
• Provide backup support for other department/division/corporate staff.
• Prepare project invoices, accomplish basic project accounting practices, & track budgets.
• Assist executive officers and corporate administrators with confidential document preparation and information.
• Follow and improve corporate procedure and policy.
• Travel as necessary.
• Perform other tasks and special projects as assigned.
 
MINIMUM REQUIRED QUALIFICATIONS

• Proficient in MS Word, Adobe Creative Suite, Outlook, Excel, and PowerPoint for basic word processing, spreadsheet and graphic applications
• Proficient in computer system applications, setup, trouble shooting
• Superior organizational skills and high attention to detail
• Excellent writing, grammar, and communication skills
• Ability to work both independently and cooperatively within a team environment and coordinate support when necessary
• Ability to multitask, self start and adapt to changing priorities
• Ability to learn and communicate technical/scientific information
• Good interoffice and client communication skills
• Ability to operate basic office equipment and perform basic office practices and procedures.
• Accomplish basic computer networking tasks

PREFERRED QUALIFICATIONS

• Applied experience with accounting software, specifically, MAS 200 for invoice and timecard entry.
• Database and Network management skills

MINIMUM EDUCATION & EXPERIENCE REQUIREMENTS

• Related associates degree or equivalent experience
• 5 years of administrative experience
• Valid driver’s licenses with an acceptable driving record.

Accounts & Front Desk (Pullman)

Local, fun, fast-paced office needs an outgoing, pleasant person to fill an Accounting Clerk position with a busy property management company.

The selected candidate will be performing the following duties:
>Payroll
>Data entry
>Invoicing
>Accounts Payable
>General Office Duties
>Answering phones
>Some Accounts Receivable
>Greeting customers, assisting with file management, some supervisory work at peak periods.


This is a flex position of 25 - 40 hours per week, with an annual average of 30 HRS/WK with competitive pay--with 40 hour weeks during May-June & January-March.


Quickbooks knowledge a must, MS Office knowledge a must, AP/AR/Payroll experience helpful.


Please reply with cover letter, resume and 3 professional references. No phone calls, please!

Data Entry Processor

We are seeking a detail oriented order processor to work closely with managers. You will be responsible for entering daily orders into an internal system and communicate with customers and internal staff.

Ideal candidate will be a team player with excellent customer services and typing skills. Must have working knowledge of MS Office.

This is a full time long term assignment. The hours will be between 11:00am – 9:00pm (hours may vary).

Executive Assistant to the President (University of Idaho)

University of Idaho

Executive Assistant to the President
Moscow

The University of Idaho, seeks an experienced professional for the position of Executive Assistant to the President. This position serves on the executive leadership team, reports to the President, and provides direct executive and administrative support to the President.

This is an outstanding opportunity for an established professional possessing a Bachelor’s degree with a minimum of 5 years of progressively more responsible executive experience in supporting senior levels of administration or higher education administration; demonstrated effectiveness using superior judgment, diplomacy and independence; an alternative combination of education and related minimum of 10 years experience of progressively more responsible experience in management positions will be considered if relevant to required skills.

The University of Idaho is a premier destination for higher education and Idaho's only national research institution. From our beautiful residential campus in Moscow, as well as our learning centers that touch every community in Idaho, the University of Idaho is leading our state and region with an energized environment where passion for knowledge and discovery expands intellectual and cultural boundaries. As Idaho's land grant and flagship Research University, the University is an integral part of the fabric of the state and plays a key role in economic development. For additional information on the President’s Office and the University of Idaho, please visit http://www.uidaho.edu/president.aspx.

To be considered and to view a complete position description, visit http://www.uidaho.edu/humanresources and submit a letter of application addressing the qualifications relative to the position description, resume, and contact information for five references (including names, title, address, phone number and email address). Nominations are welcome. To ensure consideration please submit materials by April 8, 2010. The search will remain open until the position is filled. This position is subject to the satisfactory completion of a criminal background check. Salary: $80,000 - $85,000 DOE. Announcement No.: 15220076021. AA/EOE






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Full-Time Receptionist (Pullman)

Whitman Senior Living is Pullman’s newest and finest Assisted Living community. We are currently accepting applications for a Full-Time Receptionist to provide excellent customer service to residents, their families and the general public. Previous experience preferred.

Duties may include but are not limited to the following:
Answer, record, direct, and screen telephone calls
Route incoming and outgoing mail
Organize and maintain filing systems, file correspondence and other records
Perform a variety of clerical duties
Greet visitors and direct as needed
Tour prospective resident/family members if Marketing Manager or Administrator is not available
Order and maintain supplies and arrange for equipment maintenance
Human Resources liaison for employees
Operate computer, copier and other office machinery relative to performing Receptionist responsibilities
Perform other duties as assigned
Must pass background check

Apply in person Mon-Fri, 8:30 am to 5:30. Whitman Senior Living, 1285 SW Center St, Pullman WA 99163.

Part-Time Office Assistant (Pullman)

Seeking organized and reliable individual for small, fast-paced office. Candidate must be proficient with computers with a good knowledge of Excel and Word and have excellent telephone skills. Must also have excellent typing skills. Must be able to demonstrate proficiency with data entry. Experience with Quick Books is recommended but not required. Flexibility, ability to multi-task and have a positive and helpful attitude are a plus. Candidate must have their own transportation and be able to run errands. This is a part-time position. To schedule an appointment please send resume and cover letter in e-mail.

Qualifications
Prior customer service experience
prior cash register experience and basic math skills
Microsoft Office
Quick Books recommended, but not required
Detailed and organized
Must have a reliable car for errands
Must be able to work alone and be self-disciplined
Being on time is important
Confidentiality is a must!
Must be unaffected with sensitive information
Greeting visitors
Ordering supplies
Photocopying
Managing calendars
There should be no task you are above doing as we all take out the trash from time to time
We are looking for a long-term person who enjoys working with a small company and understands the financial workings of a small company

Inside Sales Support (Moscow, ID)

FULL-TIME POSITION AVAILABLE
Sales Support
Moscow, ID

We are seeking ambitious, hard-working individuals to work at our store and serve our customers. Individuals must have a strong interest in sales and enjoy working in a fast-paced challenging environment. This is an entry level position. Fastenal currently has a full-time support position available at our store located at 1430 S. Main St., Moscow, ID.

About Us:
Fastenal Company is a leading industrial and construction distributor with over 2300 locations in the United States, Canada, Mexico and other international locations. Since 1967 Fastenal has been a fast-growing company with excellent employment opportunities for career advancement. We strive to help employees reach their full potential in pursuit of our 'Growth through Customer Service' mission.

Position Qualifications:
o Meet the minimum age requirement of age 18
o Possess a valid driver's license and meet our driving record requirements
o Demonstrate company values of Innovation, Teamwork, Ambition, and Integrity
o Possess a strong aptitude for sales and a desire to sell and an interest in career advancement.
o Be able to lift, slide and lower packages that typically weigh 25lbs-50lbs and may weigh up to 75lbs


Responsibilities:
As a full-time Sales Support employee, responsibilities are service-based and will present new and diverse challenges daily. Duties include but are not limited to:
o Assisting with sales/customer service
o Managing inventory
o Placing and fulfilling orders
o Receiving and shipping inventory
o Performing local sales calls and deliveries with company vehicle

Please respond by Tuesday, March 16, 2010.

DO NOT RESPOND TO THIS POST BY E-MAIL: Visit FASTENAL.COM to apply.
Thank You.

VERY Busy Leasing Office Seeks Full Time Permanent Leasing Consultant (Campus Commons - Pullman)

VERY fast paced, professional leasing office is seeking a full time permanent leasing consultant.

THIS POSITION IS BASED ON AN HOURLY PAY OF $9+ (DOE) PLUS COMMISSION!!!

Must be able to work 40 hours a week with flexibility to work weekends AND all WSU breaks. Job duties include, but are not limited to: answering phones and gathering information on prospective residents, touring prospective residents, leasing our fantastic apartment homes, performing all aspects related to the leasing process including paperwork and renewal activity, office reception,some marketing/advertising, and helping residents with all of their needs, in addition to carrying out all other duties as directed by the Property Manager and Assistant Property Manager.

Join our hard-working, FAST PACED team of experts in our industry! No two days will be the same! We WORK HARD and play hard.

Benefits include: dental, medical (with zero premium), vacation, holiday pay, sick pay, and 401K plan.


Required Qualifications:

High School diploma or equivalent
Mastered customer service skills
Honest and accountable
Demonstrated multi-tasking skills
Excellent, professional written and oral communication skills
Outstanding phone and in-person sales ability
Flexible
Extreme attention to detail
Self motivated
Hard working
High energy and commitment to high performance in a busy work environment
Strong work ethic
Computer literate (including Microsoft programs, basic html)
Team player and able to work well with others
Mature and professional


Preferred Qualifications:

Any property management experience
Knowledge of Yardi Voyager software program
College Graduate

EMAIL RESUME, COVER LETTER AND REFERENCES (ALL PLEASE) TO LJACOBS@FFTRINITY.COM
NO CALLS PLEASE

Assistant (pullman-moscow )

Hours are M, W,F from 10-4. Looking for someone quick and results driven and has a knowledge of microsoft office. Pay is $15 per hour plus $100 bonus for mortgage closings bonuses usually around 400-900 per month. Hours can be flexible.
If interested please email resume, thanks!
Real Estate License a plus and mortgage experiance a plus!

Administrative Assistant (pullman-moscow)

Administrative Assistant - Construction

If you are a Administrative Assistant with experience, please read on!

We are a rapidly expanding and dynamic construction company with an immediate need for a strong administrative assistant to support the operations manager.

What you need for this position:

- Strong administrative assistant experience
- Word, Excel, PowerPoint
- Great computer skills
- Strong communication skills
- Stable work history
- Construction industry experience is a plus but not required

What you'll be doing:

- Administrative support for the operations manager
- Hours 9 - 6
- Must communicate well in fast paced environment

What's in it for you:

- Competitive pay and benefits
- Join a fun and friendly team
- Great career opportunity

Skills Required:

Administrative Assistant, Word, Excel, PowerPoint

Executive Personal Assistant (pullman-moscow )

We are food manufacturing and international distribution company seeking an Executive Personal Assistant.

Responsibilities:
-Maintain schedules and appointments
-Screen all calls for executives
-Make domestic and international travel arrangements
-Provide administrative support for executives as needed, including but not limited to filing, letter writing, and faxes
-Collect reports on a weekly basis
-Respond email and phone correspondence
-Greet all visitors for meetings
- Maintain and update contact databases
- Follow up on day-to-day projects
- Must be proficient in conducting various forms of online research
- Sit in on meetings and take notes

Qualifications:
-Strong organizational skills and ability to multi-task
-Excellent written and oral communication skills
-Must be able to act quickly in a fast paced working environment
-Must be proficient in Microsoft Office and various Internet applications

Property Manager Assistant (Pullman)

Property Management Assistant needed in a high stress, extremely busy real estate office. We need a friendly, smiling face that will work well under pressure at the front desk, must be able to type 30+ WPM, and answer a multi-line phone. Two years office experience preferred. Computer knowledge includes, but is not limited to, PCs and Microsoft Office software. This is a 3/4 Time, Permanent position. Office hours are M-F 10:00AM-5:30PM.

Awake Night Supervisor I (Pullman-moscow )

Awake Nights Supervisor I

Job Description:

The Awake Nights Supervisor I is responsible for overall functioning and supervision of the agency buildings and grounds and the Awake Night staff during third shift. S/he schedules and ensures required coverage for all third shifts during the week.
S/he provides supervision and training for the Awake Night Supervisor 2 and Awake Night Counselors; this includes performance evaluations.
In addition s/he promotes an environment throughout the nights that ensures the building of healthy, therapeutic relationships between staff and residents. S/he is the chief liaison between the Awake Night staff and the Residential Supervisors. When necessary, s/he also fulfills the responsibilities of an Awake Night Counselor. This position is non-exempt.

Requirements: Social work or a human services field is required. At least four years of experience working with youth and/or adults who have trauma histories and have been abused and/or neglected is required. Experience working third shift at The Children�s Home is preferred.
At least a year of supervisory experience, preferably in a residential environment is requisite. Must have Risking Connection, TCI, CPR, and First Aid Training and be Med Certified. Ability to maintain control and remain calm in a crisis situation is mandatory as is the ability to stay awake throughout the third shift.
Must be able to provide on-going and annual performance evaluations for all third shift staff, commending excellent performance and recommending disciplinary procedures, if and when required. Ability to schedule coverage for shifts and provide strong leadership is requisite.
The ability to work with residents and other employees of both genders and of diverse ethnic, educational, religious and economic backgrounds is requisite.

Property Management

Property Management firm has an opening for an office admin position.

Responsibilities:

1. Prepares documents and correspondence with clients
2. Answers multiple phone lines, directs, and refers calls to the appropriate area. Check messages and distribute
3. Faxing- Scanning
4. Establishes and maintains files for records management.
5. Assists with special projects as assigned by manager.
6. Maintenance scheduling
7. Rent Collection Calls
8. Filing
9. Tenant Services

Qualifications

a. Office management / administrative support experience.
b. Customer service oriented.
c. Attention to detail.
d. Average to strong computer skills.
e. Ability to handle multiple tasks simultaneously.
f. Must be able to communicate clearly, effectively and professionally over phone, email and in person.

VERY BUSY Leasing Office Seeks Full Time Permanent Leasing Consultant (Campus Commons - Pullman)

VERY fast paced, professional leasing office is seeking a full time permanent leasing consultant.

THIS POSITION IS BASED ON AN HOURLY PAY OF $9+ (DOE) PLUS COMMISSION!!!

Must be able to work 40 hours a week with flexibility to work weekends AND all WSU breaks. Job duties include, but are not limited to: answering phones and gathering information on prospective residents, touring prospective residents, leasing our fantastic apartment homes, performing all aspects related to the leasing process including paperwork and renewal activity, office reception,some marketing/advertising, and helping residents with all of their needs, in addition to carrying out all other duties as directed by the Property Manager and Assistant Property Manager.

Join our hard-working, FAST PACED team of experts in our industry! No two days will be the same! We WORK HARD and play hard.

Benefits include: dental, medical (with zero premium), vacation, holiday pay, sick pay, and 401K plan.


Required Qualifications:

High School diploma or equivalent
Mastered customer service skills
Honest and accountable
Demonstrated multi-tasking skills
Excellent, professional written and oral communication skills
Outstanding phone and in-person sales ability
Flexible
Extreme attention to detail
Self motivated
Hard working
High energy and commitment to high performance in a busy work environment
Strong work ethic
Computer literate (including Microsoft programs, basic html)
Team player and able to work well with others
Mature and professional
Ability to pass background check and drug screening


Preferred Qualifications:

Any property management experience
Knowledge of Yardi Voyager software program
College Graduate

EMAIL RESUME, COVER LETTER AND REFERENCES (ALL PLEASE) TO LJACOBS@FFTRINITY.COM
NO CALLS PLEASE

Executive Assistant (pullman-moscow )

Looking for a seeks an experienced Executive Assistant to provide the support for senior-level executives:

Duties include:

· Providing administrative support for other members of the executive team.

· Calendar management, scheduling meetings and appointments

· Organizing travel arrangements and preparing expense reports

· Ordering supplies and maintaining office equipment

· Coordinating special events and involvement in special projects

· Handling travel expenses and other travel related duties

Ideal candidate:

· Self starter, professional demeanor and a team player

· Strong computer skills: MS Word, Excel, PowerPoint and Outlook

· Solid work experience (minimum 3-5 years)

· Great communication and writing skills

· Ability to prioritize in a fast paced environment

Bilingual Intake Clerk (Pullman-moscow )

Job Description

-Ensure compliance with relevant laws, HIPPA regulations and established company policies, procedures, standards and Compliance programs


-Answer phone calls from clients, vendors and customers, forward call to appropriate party or take messages when employee is out of the office.


-Listen attentively to customer complaints and refer them to Business Office Manager or Clinical Supervisor.


-Schedule and reschedule appointments as necessary, via telephone calls or in person utilizing computerized scheduling system.


-Recognize that the people who are dependent on your work product (e.g., consumers, clinical staff, colleagues are your customers.


-Support the NHS mission through professional and compassionate services to our customers and clients.


-Immediately notify Clinical Supervisor of clients in crisis.


-Keep work area neat when not serving customers.


-Maintain a professional appearance at all times.


-Attend meetings and required trainings.


-Adheres to all Outpatient, BHRS & PACT Kaizen Manuals.


-Be cross �trained to cover other Business Office functions as needed.


-Provide front desk total support when needed.


-Perform other miscellaneous tasks as assigned by supervisor including Reception area, EVS checking, Filing, and scheduling appointment, doing counts for reports as needed and Charge Entry.



Job Requirements

-2-3 years of clerical experience and previous insurance experience

-Strong computer and typing skills, excellent communication and organizational skills a must

-Must be able to multi task and work in very high paced job environment
-Bilingual (Spanish)

Sr-Admin Coordinator - (pullman-moscow )

Job Responsibilities
Provide primary administrative support to the vice president level and possibly multiple directors. Manage calendar, provide telephone coverage, make travel and meeting arrangements, prepare documents and presentations, process expenses and oversee special projects. Job requires a high school diploma or an equivalent combination of education and experience from which comparable knowledge and skills may be acquired; five years of office experience and advanced PC skills and experience using MS office software.
Additional Specifications will be needed.
This position will provide high-level administrative support to the VP of the Division Administration Oversight Department and staff. Candidate must be able to work independently, have strong organization and communication skills, be able to exercise initiative, work well under pressure, have extensive office knowledge, have strong interpersonal skills, and effectively handle the scheduling of meetings, incoming mail, and communicate effectively with internal and external customers while maintaining high levels of customer service and confidentiality. may be required Some overtime. We will pay for that.

HR Manager (pullman-moscow )

Laser Tool manufacturing is looking for a motivated, fast paced individual for a part time Human Resources Manager (20 to 30 hours per week):

Qualifications:
Minimum of 1 year experience in Human Resources
Able to work independently
Strong communication skills (verbal and written)
Ability to multi-task
Strong Computer Skills with Word, Excel, Outlook etc...
Works well under pressure
Good organizational skills and time management

Duties Include:
Recruiting of potential employees
Interviewing potential candidates
Assist in employee on-boarding
Support company drug and alcohol testing program
Assisting with benefits and payroll

Corporal Administrator Associate (pullman-moscow )

Front office and reception experience necessary. Remarkable customer service skills a an advantage

Admin Coordinator - Sr. (pullman-moscow)

Responsibilities
Provide primary administrative support to the vice president level and possibly multiple directors. Manage calendar, provide telephone coverage, make travel and meeting arrangements, prepare documents and presentations, process expenses and oversee special projects. Job requires a high school diploma or an equivalent combination of education and experience from which comparable knowledge and skills may be acquired; five years of office experience and advanced PC skills and experience using MS office software.
Additional Specifications
This position will provide high-level administrative support to the VP of the Division Administration Oversight Department and staff. Candidate must be able to work independently, have strong organization and communication skills, be able to exercise initiative, work well under pressure, have extensive office knowledge, have strong interpersonal skills, and effectively handle the scheduling of meetings, incoming mail, and communicate effectively with internal and external customers while maintaining high levels of customer service and confidentiality. may be required Some overtime

CLIENT SERVICE REPRESENTATIVE (LEWISTON, IDAHO)

Job share with two other employees, average of 15 hours per week, varied shifts, Monday - Sunday. If interested, send resumes to C. Cattron, Patholoigsts' Regional Lab, P.O. Box 956, Lewiston, ID 83501, FAX 208-746-4989 or respond by e-mail.

Chiropractic Office Receptionist (St. Maries, Idaho)

Chiropractic Office looking for a friendly receptionist with excellent communication skills.
Responsibilities: Greeting patients, appointment scheduling, data entry, insurance verification, cashiering, record keeping and answering phones.
Pay: $8.00 and up based on experience.

Administrative Assistant - Raiser's Edge (Pullman-moscow )

Administrative Assistant - Raiser's Edge

Job Description

Classification: Temporary

Administrative Assistant needed to work in funding department within a community based foundation. They would be working closely with the Director of the funding department to generate vital reports in Raiser's Edge. Other duties included in this position such as faxing, filing, copying, data entry and assisting with special fund raising projects will also be required.

Job Requirements

Prior experience using Raiser's Edge Software is preferred.

Appointment Setter (pullman-moscow)

A successful branch is currently seeking qualified candidates to join our professional team as an Appointment setter. The applicants role is to set up appointments with select clients who have expressed interest in our services. Communicate in a professional manner, following caller script which provides specific guidance on call handling techniques. Interested candidates complete application and attach resume for consideration online.
Responsibilities:
Pleasant personality with impressive communication skills.
Attention to detail is strongly needed with high organizational skills.
High energy, enthusiastic, outgoing personality, organized and tenacious.
Answering and transferring calls to the appropriate staff member.